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Clerical Officer
QUALIFICATIONS/EXPERIENCE Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent. or Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or Have appropriate relevant experience which encompasses equivalent skills and expertise SKILLS Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service Competency Frameworks for the Irish Public Service. Be capable and competent of fulfilling the role to a high standard. COMPETENCIES • Team Work • Customer Service and Communication Skills. • Information Management/Processing • Delivery of Results. • Specialist Knowledge, Expertise and Self Development. • Drive and Commitment to Public Service Values. Post Summary/Job Purpose: The successful candidate will be appointed at Grade III level with appointee(s) having responsibility, under the general direction of a higher grade. The job-holder will have delegated responsibility as part of the overall administrative function. The Grade III (Clerical Officer) is a support position within MSL ETB and is assigned responsibility for the day to day operation of a work area. The post holder will promote and maintain best practice to ensure a quality service is delivered at all times. Job Description: The role of the Clerical Officer is multifunctional and varied. Duties will be within the scope, spirit and purpose of the job as directed by management. PERSON SPECIFICATION: The ideal candidate should be able to demonstrate their ability to: 1, Work as part of a team. 2. Communicate effectively at all levels. 3. Provide the Organisation’s customers with an efficient and effective service through face to face, telephone and written communication. 4. Adopt a flexible approach in their work. 5. Have excellent Planning and Organisational Skills including using Computer technology effectively. 6. Have excellent MS Office Skills to include: Word, Excel and Access. 7. Experience of using Information Management systems highly desirable. 8. To participate in and support development and use of IT Systems. A capacity to appreciate the potential of IT to enhance record-keeping and quality delivery of services is essential. This job description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time by the CE and to contribute to the development of the post while in the role. Key Competencies: Team Work: • Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate. • Offers own ideas and perspectives. • Understands own role in the team, making every effort to play his/her part. Customer Service and Communication Skills: • Actively listens to others and tries to understand their perspectives/requirements/needs. • Is respectful, courteous and professional, remaining composed, even in challenging circumstances. • Communicates clearly and fluently when speaking and in writing Information Management/Processing • Approaches and delivers all work in a thorough and organized manner. • Follows procedures and protocols, understanding their value and the rationale behind them. • Keeps high quality records that are easy for others to understand. Delivery of Results • Takes responsibility for work and sees it through to the appropriate next level. • Completes work in a timely manner. • Adapts quickly to new ways of doing things. • Demonstrates initiative and flexibility in ensuring work is delivered. Specialist Knowledge, Expertise and Self Development • Develops and maintains the skills and expertise required to perform in the role effectively e.g. relevant technologies, I.T. systems, spreadsheets etc. • Is committed to self-development and continuously seeks to improve personal performance. Drive and Commitment to Public Service Values • Strives to perform at a high level and deliver a quality service. • Is thorough and conscientious, even if work is routine. • Is personally honest and trustworthy. • Upholds high standards of honesty, ethics and integrity The Office The working week will be 35 hours per week pro rata, excluding breaks. The holder of the office shall not engage in any gainful occupation, other than as an officer of MSLETB, to such an extent as to impair the performance of his or her duties as an officer of MSLETB or in any occupation which might conflict with the interests of MSLETB or which might be inconsistent with discharge of his or her duties as an MSLETB Officer. Probation The successful candidate shall serve a probationary period in accordance with the terms set out in MSL ETB’s Probationary Policy. Salary The salary shall be fully inclusive and shall be as determined from time to time. Holders of the office shall pay to MSLETB any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of any services which they are required by or under any enactment to perform. Salary Scale as per Circular Letter 0017/2015. The current salary scale for Grade III Clerical Officers is as follows. Rate from 01/03/2025 New Entrants Rate from 01/03/2025 €32,969 - €47,946* Salary scale and entry point on this scale will be determined in accordance with Circulars issued by the Department of Education. Rate of remuneration may be adjusted from time to time in line with Government Policy. Annual Leave The annual leave allowance for the position of Clerical Officer is 22 days pro rata. This allowance is subject to the usual conditions regarding the granting of annual leave in MSLETB, is based on a five-day week and is exclusive of the usual public holidays. Sick Leave Pay during properly certified sick absence, provided there is no evidence of permanent disability for service, will apply on a pro-rata basis, in accordance with the provisions of relevant legislation and Department circulars. Location/Base Initial locations as per Advertisement for posts on offer. Mayo, Sligo and Leitrim Education and Training Board reserves the right to assign you to any location or base that is under the control of Mayo, Sligo and Leitrim Education and Training Board, as the need arises. Any change in location or base by Mayo, Sligo and Leitrim Education and Training Board will not be deemed as redeployment as provided for under the Public Service Agreements. Start Date MSLETB shall require a person to whom an appointment is offered to take up such appointment within a period of not more than 6 weeks and if they fail to take up the appointment within such period or such long period as the MSLETB in its absolute discretion may determine, MSLETB shall not appoint them. Business Travel When absent from home and headquarters on duty appropriate travelling expenses and subsistence allowances will be paid subject to the normal ETB/Public Service regulations Superannuation Contributions Persons who become pensionable officers of MSLETB who are liable to pay Class D rate of PRSI contribution will be required, in respect of their superannuation, to contribute to MSLETB at the rate of 5% of their pensionable remuneration. Persons who become pensionable officers of MLETB, who are liable to pay the Class A rate of PRSI contribution will be required in respect of their superannuation to contribute to MSLETB at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (I.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult ependant or qualified children) All person who become pensionable officers of MSLETB are required, in respect of Spouses and Children Contributory Pension Scheme 1986, to contribute to MSLETB at the rate of 8 1.5% of their pensionable remuneration or net pensionable remuneration, whichever is relevant and in accordance with the terms of the Scheme. Person who become pensionable officers of MSLETB for the first time on or after 1st January 2013 are liable to pay the Class A rate of PRSI contribution and are required in respect of superannuation to contribute at the rate of 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children) plus 3% of pensionable pay
Caretaker
D090 - Caretaker Coláiste Pobail Rathcairn, Athboy, Co. Meath - 19 hours per week (Permanent position) Panels may be formed from which other vacancies may be filled. Canvassing by or on behalf of the applicant will disqualify. Appointments are to Louth and Meath Education and Training Board Scheme LMETB is an equal opportunities employer. Louth & Meath Education and Training Board (LMETB) is the largest education and training provider in Louth and Meath, providing a broad range of education and training services to over 30,000 students and learners on an annual basis.
Clerical Officer
Job Summary Dublin and Dun Laoghaire Education and Training Board is a statutory local education authority operating under the terms of the Education and Training Boards Act 2013. The ETB provides mainstream educational programmes to schools and colleges as well as providing a wide range of adult and community programmes. The ETB’s educational remit extends from Balbriggan in the north of the county to Lucan in the west, to Dun Laoghaire in the south. Dublin and Dun Laoghaire Education and Training Board (DDLETB) serves the three county council areas of Dún Laoghaire-Rathdown, South Dublin and Fingal and a population of 862,468 people. The administrative area covered by Dublin and Dún Laoghaire ETB reaches from Balbriggan in north County Dublin, to Dún Laoghaire in south County Dublin and Lucan in west County Dublin. As a statutory body, DDLETB has responsibility for a wide and varied suite of education and training services including Primary, Post Primary, Further Education and Training (FET) settings and Youth Services. Job Title Clerical Officer Grade Grade III Nature and Duration of Contract Permanent in accordance with General Conditions of Employment. Department / Function Finance Payments Department Reporting To Assistant Principal Officer Location of Post Loughlinstown Training Centre Salary Scale €30,811 p.a. - €44,067 p.a. Long service Increment 1, € 46,335 after three years satisfactory service at the maximum. Long Service Increment 2, € 47,946 after three years satisfactory service at LSI 1 New appointees to any grade start at the minimum point of the scale. Incremental credit is normally granted on appointment, in respect of current experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies. Annual Leave 22 working days per annum (pro-rata). Working Week 35 hours per week (exclusive of one hour lunch) Probation In accordance with S.I. No. 686/2022 - European Union (Transparent and Predictable Working Conditions) Regulations 2022, the period of probation shall not exceed 12 months. Superannuation Membership of the ETB Superannuation Scheme and of the ETB’s Spouses and Children’s Scheme is automatic and compulsory. Equality, Diversity & Inclusion In accordance with ETB’s commitment to equality of opportunity for all job applicants, you are asked to request any reasonable accommodation in sufficient time to ensure you can participate fully in the recruitment process. Please contact recruitment@ddletb.ie should you require any assistance. Citizenship Requirements Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreement may also apply. Please visit the link below for updates to these requirements: Coming To Work In Ireland - Workplace Relations Commission Please note you must advise if a work permit is required by you before commencing employment with Dublin & Dun Laoghaire ETB. This requirement should be notified as soon as possible. A panel may be formed from which future similar vacancies may be filled; such panel will remain active for a maximum period of 6 months. Dublin and Dun Laoghaire Education and Training Board is an equal opportunity employer. Recruitment to posts within the ETB is on the basis of qualifications and the ability to carry out the responsibilities of the grade or post. Job Objectives Overview of the Role The Clerical Officer will provide a comprehensive general administrative and clerical support to a section/department ensuring the relevant department/area operates effectively and efficiently Duties and Responsibilities Skills Requirement Essential Qualifications and Skills Must hold at least Grade D3 in 5 subjects in the Leaving Certificate Examination or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework (Level 4/5 Have relevant Clerical/Administrative experience Excellent IT skills in particular highly proficient in MS Office suite. Excellent organisational, communication and interpersonal skills. Have excellent secretarial and administrative skills and telephone manner. Competencies Key competencies required for the role are set out below
Clerical Officer
POSITION: Grade III – Clerical Officer The area of initial responsibility may change over time in line with the requirements of CMETB. Appointments will be to the CMETB Scheme REPORTING: The Grade III reports to the CE, Director, and the Relevant Head of Department POST SUMMARY: • The successful candidate will have responsibility, under general direction, for coordinating the efficient day-to-day work in their functional area, within CMETB. Ensuring targets and service levels are achieved and, work undertaken, or information being provided, is accurate and in compliance with Legislation, Department Circular Letters, best practice guidelines and internal procedures. • Overall responsibility for the preparation and timely submission of required reports. • Maintain and efficient and effective filing system, to ensure any and all data, records or required information, is readily available. • Ensuring deadlines are met and service levels are maintained. • Carrying out a range of administrative tasks including photocopying, letters / document preparation, presentations for public circulation, filing, meeting schedules, recording and distributing internal/external mail. • Reporting and providing information within functional areas as required from time-totime by the Department of Education and Education and Training Boards Ireland etc. • Assisting with projects relating to the work of the particular work area and any other duties as directed by the relevant section/Department head. • Undertake special / one-off tasks. • Assist in the development of improved working practices in order to achieve improved service delivery. • Participate in all for a / groups in which they are a member or are assigned. • Carry out lawful duties of the Chief Executive. • Ensure efficient administration and communication in relation to CMETB staff, ensuring staff have the required information, to enable them to formulate informed decisions. • Deal sensitively with electronic/paper correspondence, telephone enquiries, personal callers on all areas of work covered by the section. This involves contact with all interested parties as necessary, while maintaining a high degree of confidentiality in all aspects of work. • Promote teamwork within the section while maintaining a strong focus on selfdevelopment, seeking feedback, coaching, and creating further opportunities for selfdevelopment. • Undertake the relevant training and development activities and respond positively to new and alternative systems. • Assist in effectively promoting the values of CMETB. Establishing a positive working culture and environment for all employees which supports the attainment of CMETBs goals. • Communicate effectively and build productive working relationships with relevant internal / external stakeholders. • Represent the relevant Section/Department at meetings, as required. • Research issues thoroughly, consult appropriately, to gather all information required on a given issue. • Carry out any other duties appropriate to the grade, which may be assigned from time to time. ** This Job Description is intended as a guide to the general range of duties of a Grade III Clerical Officer. It not intended to be definitive or restrictive and will be reviewed from time to time. SELECTION CRITERIA - QUALIFICATIONS AND EXPERIENCE: ESSENTIAL CRITERIA: Applicants must, • Have the requisite knowledge, skills and competencies to carry out the role. • Be capable and competent of fulfilling the role to a high standard. • Have obtained at least Grade D3 in five subjects in the Leaving Certificate examination (higher / ordinary / applied / Vocational programmes) or equivalent OR, have passed an examination at the appropriate level within the QQI qualification framework which can be assessed as being a comparable to Leaving Certificate standard / equivalent / higher/have appropriate relevant experience which encompasses equivalent skills and expertise. • Be at least 17 years of age on/before the closing date of this advertisement. DESIRABLE CRITERIA: Applicants should possess, • A high level of experience together with knowledge of the administrative function. • An excellent knowledge and skill in the use of ICT. The appointee will be expected to use new technologies as they arise. The appointee is also expected to continue their own knowledge and skills in the area of ICT. • Good judgement, problem solving and analytical skills. • Good organisational skills and ability to manage/prioritise deadlines. • Ability to generate strong team morale, co-operation and participation. • Ability to process work with a high level of attention to detail. Applicants should also, • Demonstrate enthusiasm for new developments, changing work practices and strive to implement the changes effectively. • Maximise the contribution to the team, providing support and working effectively with colleagues. • Assists in effectively promoting the values of CMETB and establishes a positive working culture and environment in an organisation, undergoing significant organisational and cultural change. • Uphold high standards of honesty, ethics, and integrity. The above lists are not exhaustive and may be varied having regard to the changing needs of Cavan and Monaghan Education and Training Board scheme. Therefore, other responsibilities may be assigned from time to time by the Chief Executive. SHORTLISTING: Shortlisting will take place on the basis, of the information provided in the application form. THE SELECTION PROCESS MAY INCLUDE: • Shortlisting of candidates on the basis, of the information contained in their application • Qualifying preliminary interview • A presentation THE SELECTION PROCESS WILL INCLUDE: • A competitive interview • Reference checking • Completion of a satisfactory pre-employment medical assessment COMPETENCIES REQUIRED: The person appointed to a Grade III Clerical Officer position will be required to show evidence of the following 6 competencies: TEAMWORK: • Shows respect for colleagues and co-workers. • Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate. • Offers own ideas and perspectives. • Understands own role in the team, making every effort to play his/her part. INFORMATION MANAGEMENT/PROCESSING: • Approaches and delivers all work in a thorough and organised manner. • Follows procedures and protocols, understanding their value and the rationale behind them. • Keeps high quality records that are easy for others to understand. • Draws appropriate conclusions from information. • Suggests new ways of doing things better and more efficiently. • Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculations such as arithmetic, percentages etc. DELIVERY OF RESULTS: • Takes responsibility for work and sees it through to the appropriate next level. • Completes work in a timely manner. • Adapts quickly to new ways of doing things. • Checks all work thoroughly to ensure it is completed to a high standard and learns from mistakes. • Writes with correct grammar and spelling and draws reasonable conclusions from written instructions. • Identifies and appreciates the urgency and importance of different tasks. • Demonstrates initiative and flexibility in ensuring work is delivered. • Is self-reliant and uses judgement on when to ask manager or colleagues for guidance. CUSTOMER SERVICE AND COMMUNICATION SKILLS: • Actively listens to others and tries to understand their perspectives/requirements/needs. • Understands the steps or processes that customers must go through and can clearly explain these. • Is respectful, courteous, and professional, remaining composed, even in challenging circumstances. • Can be firm when necessary and communicate with confidence and authority. • Communicates clearly and fluently when speaking and in writing. SPECIALIST KNOWLEDGE, EXPERTISE AND SELF DEVELOPMENT: • Develops and maintains the skills and expertise required to perform in the role effectively, e.g., relevant technologies, IT systems, relevant policies etc. • Clearly understands the role, objectives, and targets and how they fit into the work of the unit. • Is committed to self-development and continuously seeks to improve personal performance. DRIVE AND COMMITMENT TO PUBLIC SERVICE VALUES: • Consistently strives to perform at a high level and deliver a quality service. • Serves the Government and people of Ireland. • Is thorough and conscientious, even if work is routine. • Is enthusiastic and resilient, preserving in the face of challenges and setbacks. • Is personally honest and trustworthy. • At all times, act with integrity. SALARY SCALE €27,896 to €44,861 plus pension entitlement
School Warden
QUALIFICATIONS 1. CHARACTER Each candidate shall be of good character. 2. HEALTH Each candidate shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. CITIZENSHIP Candidates must, by the date of any job offer, be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or (e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. 4. EDUCATION Candidates should have a good standard of education to enable them carry out efficiently the duties of School Warden. PARTICULARS 1. THE POST The post is part-time School Warden. This panel will be used to fill positions at schools located in Sligo Town only. This is a pensionable part-time position. The employment may be suspended as follows: (i) During periods of closure of the particular school or schools for holidays or any other reason, and (ii) During other such periods as may be determined by the employer. 2. DUTIES Duties of a School Warden include, but are not limited to, the following: During School Term • To attend for duty at the prescribed times and perform such duty under the direction of the local authority or any member of An Garda Síochána. • To ensure the safe crossing of school children at, or in the vicinity of, schools at schools’ opening and closing times. • To carry the official sign (at the discretion of Wardens when high winds prevail) at all times when on duty. (This will be supplied by the employer). • To notify the employer, where possible, without delay, should a traffic accident/near miss occur at or in the vicinity of the Warden’s duty point, area of concern. • To furnish such records and reports relating to the employment as may be required by the employer. Outside of School Term and on School Closure Days • When schools are closed, School Wardens may be assigned litter picking duties in the vicinity of their assigned location (or at such other location as may be directed by the Line Manager from time to time). The hours of work (10 hours per week) for these duties will be agreed with the Line Manager. • Any other duties assigned from time to time. Health & Safety Duties: • School wardens are to receive training appropriate to their role. • School wardens are to work in a safe manner at all times and safeguard all children using the crossing. • School wardens are to be in attendance at the crossing to which they are assigned at all duty times. • School warden uniform must be worn as indicated by Section 96 (4) of the Road traffic Act 1961. • School wardens are to wear a uniform including a Class 3 high visibility coat, hat and protective footwear. • School wardens are responsible for the custody and maintenance of the statutory sign provided for duty. • Accident/Incidents are to be reported to their Line Manager as soon as possible. Any other duties that may be assigned from time to time. 3. REMUNERATION The salary shall be fully inclusive and will be as determined from time to time. Holders of the office shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of services which they are required by or under any enactment to perform. Current Salary €39.23 per day 4. SUPERANNUATION a) Persons who become pensionable employees of a local authority who are liable to pay the Class A rate of PRSI contribution will be required, in respect of their superannuation, to contribute to the local authority at the rate of 1.5% of their pensionable remuneration, plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). b) Persons who become pensionable employees of a local authority who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 5% of their pensionable remuneration. c) All persons under (a) and (b) above who become pensionable employees of a local authority will be required, in respect of the Local Government (Spouses and Children's Contributory Pension) Scheme, to contribute to the local authority at the rate of 1.5% of their pensionable remuneration in accordance with the terms of the Scheme. d) Persons who are pensionable under the Single Public Sector Pension Scheme, contributions in respect of Superannuation shall be deducted at a rate of 3% of pensionable remuneration plus 3½% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependent or qualified children). 5. PROBATION There shall be period after such employment takes effect during which the person appointed will hold the post on probation. Such period shall be six months commencing on the first day of service but the Chief Executive may at their discretion extend such period. Such person shall cease to hold the post at the end of the period of probation or extended period of probation, unless, during such period or extended period, that the service of such person is certified as satisfactory. 6. RETIREMENT AGE For appointees who are deemed to be “new entrants” as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004, there is no compulsory retirement age. For appointees entering the Single Public Service Scheme, compulsory retirement age will be 70. For appointees covered under the provisions of the Public Service Superannuation (Age of Retirement) Bill 2018, compulsory retirement age will be 70. 7. RESIDENCE The holder of the office shall reside in the district in which their duties are to be performed or within a reasonable distance thereof. 8. METHOD OF SELECTION Selection shall be by means of a competition based on an interview conducted by, or on behalf of, Sligo County Council. Interviews will be held in person. The Council will not be responsible for any expenses incurred by candidates in attending for interview. A panel will be formed of those who are most successful in the competition. The top performing candidates at final selection interview, whose names are placed on the panel, and who satisfy the local authority that they possess the qualifications declared for the position and that they are otherwise suitable for employment, may within the life of the panel, be employed as appropriate vacancies arise. The life of the panel shall be one year from the date it is formed, unless extended by the Chief Executive. 9. NORMAL WORKING HOURS Normal working hours are 8.30 a.m. to 9.30 a.m. and 2.15 p.m. to 3.15 p.m. Monday to Friday during school term, or as otherwise may be agreed between the employer and the relevant school Principal. The successful candidate may, from time to time, be required to work outside normal office hours, including at weekends as necessary. During periods of school closures, working hours will be as agreed with the Line Manager. The School Warden is obliged to notify the employer without delay should they be unable to attend work due to illness or for any other reason. 10. MEDICAL EXAMINATION For the purpose of satisfying the requirements as to health, it will be necessary for the successful candidate, before they are appointed to undergo at their expense a medical examination by a qualified medical practitioner to be nominated by the local authority. On taking up appointment, the expense of the medical examination will be refunded to the candidate. 11. PERIOD OF ACCEPTANCE OF OFFER The local authority shall require persons to whom appointments are offered to take up such appointments within a period of not more than one month and, if they fail to take up the appointments within such period or such longer period as the local authority in its absolute discretion may determine, the local authority shall not appoint them. 12. ANNUAL LEAVE Annual leave and public holidays shall be given in accordance with the provisions of the Organisation of Working Time Act, 1997. 13. SICK LEAVE As per Sligo County Council’s current Sick Leave Scheme and Attendance Management Policy & Procedure, as amended by the Public Service Management (Sick Leave) Regulations, 2014, and any subsequent Regulations made from time to time. 14. GARDA VETTING & REFERENCES The successful candidate will be subject to the Garda Vetting Procedures in line with the provisions of the National Vetting Bureau (Children & Vulnerable Persons) Act 2012 to 2016 as appropriate in advance of appointment. The appointment of any successful candidate will be subject to receipt of references which are satisfactory to the employer. 15. TRAINING Successful candidates will be required to undertake any course of training which is determined relevant by Sligo County Council. 16. DATA PROTECTION Sligo County Council is compliant with Data Protection Legislation including the provisions of the Data Protection Act 2018 and GDPR. To access Sligo County Council’s Data Protection Policy and Privacy Statements, please see the following link: Data Protection (GDPR) (sligococo.ie)
Integration Support Worker
The primary role of the LAITs is to provide ongoing integration supports to IP applicants, Programme Refugees and BOTP to enable them to live independently in the community. This will involve linking these cohorts with local service providers appropriate to their needs. The LAITs will also act as the direct point of contact, providing information, guidance and advice, answering queries as they arise and ensuring that they are in receipt of applicable benefits and entitlements. The ISW will support the Integration Support Coordinator in the delivery of services including support in accessing employment and developing English language proficiency, childcare, healthcare services and linkages to sporting and other local / community activities. The LAITs will engage with the Irish Refugee Protection Programme during the period of resettlement. Grant agreements, put in place to support this process through integration projects, will set out the relationship including a referral process to provide integration supports to programme refugees. The LAITs are not intended to replace mainstream service provision but to support IP applicants, Programme Refugees and BOTP in accessing mainstream services. DUTIES & RESPONSIBILITIES The Integration Support Worker (ISW) will perform such duties as may be assigned from time to time which will involve the facilitation, implementation and promotion of the policies and objectives of Offaly County Council for the advancement of the LAITs. The ISW worker will report to the Integration Support Co-Ordinator or any other officer as designated by the Chief Executive. Key responsibilities include but are not limited to: · The social inclusion of IP applicants, Programme Refugees and BOTP into local communities through effective use of community development principles and practices and local integration supports; · Hosting clinics in local areas and using community development principles to support those in attendance; · Collaborating and working with teams in the International Protection Accommodation Service (IPAS) including the customer service, the resident welfare and the people with status teams; · Implementing and promoting OCC strategies/policies relevant to those in receipt of integration support services · Acting as lead on IRPP integration projects, supported by grant agreements, put in place to support the integration of programme refugees; · To support the Integration Support Coordinator to ensure work programmes are implemented to deliver on the Council’s operational plan; · Support with accessing English language classes / courses; · Support with accessing employment activation / volunteering; · Support with accessing education and / or training, capacity building courses and apprenticeships; · Linking with other public services including legal, childcare, healthcare, and dental and optical services; · Providing guidance through application processes for income supports, medical cards, child supports, and any other applicable entitlements; · Support with accessing local groups and activities e.g. sporting, music; · Supporting IP applicants to transition out of the system once they have received a decision from the Department of Justice including guidance on accessing mainstream and NGO supports; · Making appropriate provisions for vulnerable persons, including working with mainstream service providers to facilitate access to additional services if required; · Assisting in addressing any issues / concerns / grievances / complaints that arise in interactions with public services; · To develop and maintain productive working relationships; · To compile, prepare and present reports, presentations and respond to correspondence as necessary; · To represent the office on committees or at meetings and give progress reports as required; · To provide support and assistance in the delivery of projects as required; · To assist the handling day to day issues, ensuring compliance with all council policies and procedures; · To deputise for the line manager or equivalent as required; · To undertake any other duties of a similar level and responsibility, as may be required, or assigned, from time to time; · Preparing interim and annual reports, including data on budgets and expenditure as required. · Reporting · Ensure compliance with all required local authority financial, management and governance reporting requirements; · Collect, maintain and update relevant data; · Work with project partners to ensure that they are aware of and fulfil their reporting requirements. Governance Ensure the LAIT conforms to all policies and procedures of the Local Authority and in line with the Governance Framework. QUALIFICATIONS 1. Character Each candidate must be of good character. 2. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3 . Education, experience, etc. Each candidate must, on the latest date for receipt of completed application forms:- a) Have at least 3 years’ experience working in a similar type role with diverse groups in a community development setting; b) Possess a good working knowledge of the mainstream model of integration and the policies which govern Ireland’s International Protection system, Irish Refugee Protection programme and Temporary Protection programme; c) Have experience of providing individual support and outreach; d) Have experience of working with other external agencies and organisations including both voluntary and public sector; e) Possess a good working knowledge of the youth sector and the ability to connect International Protection (IP) applicants, Programme Refugees and Beneficiaries of Temporary Protection (BOTP) aged 15-24 years with the appropriate support services; f) Have a strong understanding of the concept of cultural diversity and the ability to adapt working approach to embrace many different nationalities and cultures; g) Have a thorough knowledge of the principles and processes of community development with expertise in a broad range of development models, particularly those appropriate to minority ethnic groups; h) Hold a clean, current Class B Driving Licence and have access to his/her own car; i) Have a satisfactory knowledge of public service organisation or the ability to acquire such knowledge. KEY COMPETENCIES Key Competencies for the post include the following and candidates will be expected to demonstrate sufficient evidence within their application form of competence under each of the specific areas: Delivering Results: Plan and prioritise work and resources effectively. Establish high quality service and customer care standards, particularly with local communities. Make timely, informed and effective decisions and show good judgement and balance in making decisions or recommendations. Create opportunities or overcome obstacles by rethinking or reconceptualising practices or procedures. Leading, Motivating and Managing Performance Lead, motivate and engage employees to achieve quality results and to deliver on operational plans. Effectively manage Team Performance. Lead by example demonstrating through your own behaviour a clear sense of quality service delivery. Personal Effectiveness Takes initiative and seeks opportunity to exceed goals. Manages time and workload effectively. Maintains a positive, constructive and enthusiastic attitude to the role. Relevant Knowledge and Experience Knowledge and understanding of the role of Integrated Support Coordinator. Has knowledge and understanding of local government structure including service requirements. Understands key challenges facing the local government sector and Offaly County Council. Knowledge & Experience of operating ICT systems. Good social media and communication skills. PARTICULARS OF OFFICE 1. The Post: The post is whole-time and pensionable. A panel will be formed for an initial period of one year and this may be extended for a further year at the discretion of the Chief Executive. The panel will be used to fill appropriate positions that may arise for its duration. Positions will be offered in order of merit as per the panel. 2. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. Starting pay for new entrants will be at the minimum of the scale. Where the appointee has been serving elsewhere in the public service in an analogous grade and pay-scale, and will be moving without break to another part of the public sector at an analogous grade, the appointment may be made at the appointee’s current point of scale. The rate of remuneration may be adjusted from time to time in line with Government pay. The current salary scale applicable to the post is €56,754 to €69,337 (LSI 2) 3. Work Base: Offaly County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. 4. Working Hours : The working hours at present provide for a five day, thirty-five hours working week. Hours may vary from time to time. The working hours may be reviewed at any time by the Council. The post may require flexibility in working outside of normal hours, including at weekends, as necessary. No additional remuneration will be paid in respect of such activities. The provisions of Offaly County Council’s Time and Attendance Policy is applicable to this grade at the current time. A flexible working hours’ system is in operation and may be availed of subject to the terms and conditions of the Time and Attendance Policy. 5. Annual Leave: The current annual leave entitlement is 30 days per annum. Granting of annual leave, payment for annual leave and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1977 (as amended). 6. Sick Leave: The terms of the Public Service Sick Pay Scheme will prevail. 7. Probation: Appointees will be on probation for the first year of employment. The terms of Offaly County Council’s Probation Policy will apply.
Retained Fire Fighter
Mayo County Council is the Fire Authority for all of County Mayo and, as such, is required to make reasonable provision for the prompt and efficient extinguishing of fires occurring in buildings and other places and for the protection and rescue of persons and property from injury by fire. Mayo County Council, with one of the largest fire authority areas in the country, employs 150 retained Fire Fighters and has Fire Brigade units located at Castlebar, Ballina, Westport, Claremorris, Ballinrobe, Ballyhaunis, Swinford, Kiltimagh, Achill Sound, Belmullet, Crossmolina and Charlestown. We are currently now inviting applications from candidates who are passionate in supporting and serving their local communities, for the position of Retained Firefighter. Panels will be created for positions in our Fire Brigade units in Castlebar, Ballina, Westport, Ballinrobe, Ballyhaunis, Achill Sound, Crossmolina and Charlestown. In most circumstances a Retained Firefighter has another job / career and provides on-call cover for a minimum of 24 weeks in the year for the Fire Service either from home, or in some circumstances, from their place of work. In the event of a fire call, the Retained Firefighter will be notified, typically by pager, and he / she must respond to the Fire Station immediately. The Fire Service responds to all emergency calls from the public for assistance, primarily to protect life and save injury to individuals, but also to prevent and restrict damage to property. Many emergency calls, however, are not to fires, but to incidents where members of the community are trapped in vehicles, machinery or in other less life-threatening circumstances. The firefighter’s working life and training is geared to responding safely and effectively to emergency calls, regardless of weather conditions or the time of day or night. Fully qualified firefighters are skilled technicians capable of using the most modern equipment, methods and techniques to undertake the full range of duties which can be deployed at any emergency incident. It is essential before applying for this position that you are aware of the on-going training demands and the personal commitment that must be given to fulfil the role of a Retained Firefighter. This includes being able to drop personal responsibilities at immediate notice to respond to a fire call, which may last anytime from 10 minutes, 10 hours, or longer. In order to function effectively in emergencies, Firefighters must demonstrate the following characteristics: • Courage and physical strength • A capacity for rapid, intense and sustained effort • A capacity to use their own initiative when alone • Complete and automatic familiarity with the equipment and tools of the profession (which may range up to major items of plant such as Fire Fighting appliance vehicles) • A practical understanding of the basis of a wide range of subjects necessary to anticipate and overcome hazards • Empathy with victims of emergency situations • An ability to carry out their function in what may occasionally be emotionally difficult and harrowing circumstances The role of a Firefighter is very challenging and rewarding and individuals are required to display determination, physical stamina and discipline in challenging situations. Please take a moment to complete the questionnaire contained in Appendix B to determine if this is the career for you. QUALIFICATIONS – RETAINED FIREFIGHTER 1. CHARACTER: Candidates shall be of good character. 2. HEALTH: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Candidates who are successful will be required to undertake and successfully pass a medical examination before recruitment and in accordance with The Medical Standards for Recruitment to the Retained Fire Service; Local Government Management Services Board (2005). 3. RESIDENCE: Candidates, on appointment and during their employment thereafter, must live and work within either 3 km or a maximum of 4.5 minutes travel time (based on GPS navigation planner e.g. Google maps or similar as determined by Mayo County Council) of the Fire Station. The distances are measured from the place of employment and from their primary residence (home) to the Fire Station. On receipt of a fire or other emergency call personnel should be in attendance at the station within five minutes. 4. EDUCATION, TRAINING, SKILLS ETC: Candidates must have attained a suitable level of education to enable him/her to undergo successfully the appropriate training and to perform his/her duties satisfactorily as a Firefighter. Candidates must hold both a valid Category B Licence on the latest date for receipt of the application form and a valid Learner Permit for Category C licence on appointment. It is desirable but not essential to hold a valid Category C Licence. 5. CITIZENSHIP: Candidates must, by the date of any job offer, be: a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. PARTICULARS – RETAINED FIREFIGHTER 1. POSITION: The employment is part-time and pensionable. A panel will be formed from qualified candidates from which appointments may be made. 2. REMUNERATION: A Firefighter shall be paid at the appropriate approved national rates of Fire, Drill Fees and Retainer Fees and in accordance with any national agreements for Retained Firefighters. Payment of fees is currently made quarterly but will be moving to fortnightly payment in due course. The current rates, as per Circular EL 03-2025, are outlined below. A Firefighter shall be paid for hours attended at a fire or other emergency incident at the hourly rates shown below: HOURLY RATE OF ATTENDANCE Fire – Day* Fire – Night/Weekend Bank Holidays €50.54 (1st Hour) €25.27 (Subsequent Hour) €101.08 (1st Hour) €50.54 (Subsequent Hour) * Day is 08:00 – 20:00 every weekday excluding Bank Holidays A Firefighter shall be paid an annual retainer allowance depending on years’ service as shown below: €14,523 (0-1 Year); €15,515 (2-4 Years); €16,739 (5-7 Years)[ €17,854 (8+ years) A Firefighter shall be paid for all hours worked at the appropriate approved national rates shown over. Rates of pay Drill fees €50.54 per hour Training courses/ Special works – all other hours authorised by the Line Manager €25.27 per hour Community Fire Safety A fixed payment of €38.88 per fortnight plus €25.27 per hour The above rates are subject to review on an ongoing basis. 3. DUTIES: A Retained Firefighter; • Shall be required to attend at fires and other emergencies, drills, displays and other duties at such times and for such periods as required by the County Council. Failure to respond promptly to fire or other emergency calls will be addressed through the Local Authority’s disciplinary procedure. • Who attends for Fire Brigade service must be prepared to accept the work entailed and to fulfil to the best of their ability their duty as a Firefighter in the saving of life, saving of property and the fighting of fires or other such emergencies. • Must comply with the County Council’s Crew Management Arrangements for Retained Firefighters. Firefighters who are on standby during fires or other incidents shall remain at the Station and perform such duties as may be assigned by the Station Officer from time to time during the callout. • Shall ensure that the Fire Station is kept clean & tidy at all times. Firefighting equipment shall be kept clean, maintained properly and stowed away in a safe manner. • Is required to adhere to and co-operate with all National and Local Agreements pertaining to the Fire Services. • Must attend Training Courses as directed. • Must undertake driving duties as required. • Must comply with all organisational policies, procedures and legislation. • Must undertake any other duties as may be assigned from time to time. 4. COMPETENCIES: Candidates for the post must demonstrate that they have competency and skills in the following areas. Application forms should include one practical example which demonstrates these competencies. Interviews will be competency based and marks will be awarded under these skills sets. Communication & Interpersonal Skills: • Demonstrates effective interpersonal and communication (verbal and written) skills including skills in multi-disciplinary working and the ability to collaborate with colleagues. Teamwork/Working with Others • Demonstrates a clear understanding of Teamwork and group dynamics. • Contributes fully to the team effort. • Plays an integral part in the smooth running of teams without necessarily taking the lead. Adaptability/Flexibility • Adjusts to changing environments whilst maintaining effectiveness. • Modifies his or her approach to achieve a goal. • Open to change and new information. • Rapidly adapts to new information, changing conditions, or unexpected obstacles. Relevant Knowledge/Organisational Awareness • Demonstrates an understanding and knowledge of the Local Government services and structure including the Retained Fire Service. • Demonstrates an awareness of the operational abilities of Mayo Fire & Rescue Service and the demands placed on members of the Retained Fire Service. • Demonstrates an understanding and knowledge of company policies and procedures (including Health and Safety) and the ability to conform with same 5. AGE: A Firefighter must be not less than 18 years of age on the first day of the month in which the latest date for receipt of applications occurs. A Birth Certificate must be submitted to the County Council as proof of age on or prior to employment. 6. RETIREMENT: The normal retirement age is 55. On reaching 55 years of age or sooner, if found to be medically unfit, a Firefighter shall cease to be employed. Firefighters who are physically capable of working beyond age 55 will have the option to continue working for a defined limited period of 1 year, subject to annual compulsory medical assessment on the basis of set medical standards under the Occupational Health Scheme. Such extended periods will be to the maximum age of 62 and, for the avoidance of any doubt, no firefighter can remain in service beyond their 62nd birthday, i.e., upon reaching age 62 years. 7. SUPERANNUATION: Membership of the Single Public Service Pension Scheme is compulsory for all new entrant Retained Firefighters who commence employment on or after 1 January 2013. The provisions of the Single Public Service Pension Scheme will apply in the case of Retained Firefighters, with the exception of minimum pension age, as an earlier pension age is applicable to those employed in the retained fire service. Circular letters S. 6/2013 and S. 6/2013 (amended) apply.
Ganger
Essential Criteria CHARACTER Each candidate must be of good character. HEALTH Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. EDUCATION, TRAINING, EXPERIENCE ETC. Each candidate must, on the latest date for receipt of completed application forms: a) Have a standard of education such as will enable the applicant to satisfactorily perform the duties of the position. b) Possess a current Safe Pass Card and submit this along with your application form. c) Possess a full clean B Driving Licence and submit this along with your application form. d) Have a reasonable knowledge of the requirements of Health and Safety Legislation and the ability to properly complete safe systems of work plans. The office is whole time, permanent and pensionable. Candidates may be shortlisted on the basis of information supplied on their application form. The Post of Ganger The office is wholetime, and pensionable. The applicable pension scheme will be determined on appointment based on individual candidate employment history. Duties 1. Be a working ganger 2. Be responsible for the maintenance of good work practices and working relationships. 3. Maintain and communicate information for the effective delivery of service. 4. Ensure compliance with organisational policies, procedures and legislation. 5. Support and participate in the establishment and maintenance of improved standards and quality initiatives. 6. Demonstrate flexibility and mobility consistent with the needs of the service. 7. Co-operate with the familiarisation/instruction of other employees where appropriate. 8. Participate and co-operate with all training initiatives as required. 9. Manage and maintain resources effectively and efficiently. 10. Contribute to the development of effective teams. 11. To carry out works in the following areas: o Housing & Building o Water & Sewerage o Roads & Transportation o Recreation & Amenity o Environmental Protection 12. Implement new ways of working, learn new processes, use new mechanised methods of working, use digital formats and devices, and seek to create efficiencies in all work streams with agreement of line manager. 13. Follow all Health and safety guidance, including corporate statement, risk assessments, SSWP, SoG, SoP and other industry guides for safety during work and recommend to line management safer ways of working. 14. Any other duties assigned to you Duties will be performed in accordance with quality initiatives and standards. You shall perform such duties appropriate to your grade as may from time to time be assigned to you in relation to your employment and as may be appropriate to any particular function of any Council for which the Chief Executive is responsible and carry out such instructions as may be given in relation to the performance of your duties. The work will be carried out in accordance with established work practices or as negotiated from time to time. Person appointed will be required to report to work location at the location notified to him/her by the supervisor. Employees must attend at all training courses deemed necessary by their employer for their area of work, and exercise the skills and knowledge learnt when required to do so. The person employed will be required to perform assigned duties exercising a duty of care, in the interest of safety of oneself, fellow employees and the general public, at all times in compliance with Louth County Council’s Health & Safety Management System. Working in a safe manner, in full compliance with the relevant safety legislation and construction regulations, will be the primary responsibility of all Gangers. Particulars of Post Wages Wages shall be fully inclusive and shall be as determined from time to time. The holder of the office shall pay to the local authority any fees or other monies (other than his/her inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. Wages shall be at Local Government Ganger scale is €756.76 – €780.92 gross per week. Health For the purpose of satisfying the requirements as to health, it may be necessary for the successful candidate, before he/she is appointed, to undergo at his/her expense a medical examination by a qualified medical practitioner to be nominated by the local authority. On taking up appointment, the expense of the medical examination will be refunded to the candidate. Location of post Louth County Council reserves the right to assign the post holder to any department, premises or district in use by the Council, now or in the future subject to reasonable notice. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. Residence The holder of the office shall reside in the district in which his/her duties are to be performed or within a reasonable distance, thereof. Hours of work You will be required to work a 39 hour week at such specific times as will be notified by the Council from time to time. Starting and finishing times will be as notified to you by your Supervisor. All hours worked will be subject to the Organisation of Working Time Act, 1997 and the Organisation of Working Time Act (Regulations) 2001. Sick Leave The terms of the Public Service Sick Pay Scheme will prevail. Annual Leave Annual leave entitlement for the position will be 25 days per annum (pro rata for the fixed term). Louth County Council’s leave year runs from 1st January to 31st December. Granting of annual leave, payment for annual leave and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1977 (as amended). Probation Where a person, who is not already a permanent officer of Louth County Council, is appointed, the following provisions shall apply: • There will be a probationary period of 9 months from date of employment, • The Chief Executive may at his or her discretion extend this period, • You shall cease to hold office at end of the period of probation unless during this period the Chief Executive has certified that your service is satisfactory. Superannuation A. Non-Officers joining the Public Service after the 1st January 2013 will be required to join the Single Public Service Pension Scheme. A Class rate of PRSI contribution will apply. A rate of 3% of their pensionable remuneration plus 3.5% of net pensionable remuneration i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC). This includes a contribution to a Spouse’s and Children’s Scheme. OR B. Non-Officers who became pensionable Non-Officers of the Public Service prior to 1st January 2013 and who are liable to pay the Class A rate of PRSI contribution will be required to contribute at a rate of 1.5% of their pensionable remuneration plus 3.5% of the net pensionable remuneration (i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC). You will also be required to contribute at a rate of 1.5% of your net pensionable remuneration i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC) to a Dependent’s Pension Scheme. OR C. Officers who become pensionable officers of a Public Service prior to 5th April 1995 and who are liable to pay the Class D rate of PRSI contribution will be required to contribute at a rate of 5% of their pensionable remuneration. If an option to join a dependent scheme was made you will be required to contribute at a rate of 1.5% to a Dependents Pension Scheme. References Applicants are required to advise the names of two responsible persons to whom they are well known but not related (at least one of the referees should be an existing or former employer). In advance of any offer of employment, Louth County Council reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The Council reserves the right to determine the merit, appropriateness and relevance of such references and referees. Start date The successful candidate will commence on direction from Directors of Service and/or Chief Executive. Should they fail to take up the appointment on direction, the council at its discretion may not appoint them.
Senior Library Assistant
THE COMPETITION Clare County Council is currently inviting applications from suitably qualified persons for the above competition. Clare County Council will, following the interview process, form a panel for the post of Senior Library Assistant from which future relevant vacancies may be filled subject to sanction approval from the Department of Housing, Local Government and Heritage. Positions will be offered in order of merit as per the panel. This panel will exist for 12 months and may be extended for a further period of 6-12 months at the discretion of the Chief Executive. JOB DESCRIPTION The Senior Library Assistant is a key support position within the Library service and Senior Library Assistants make a valuable contribution to the provision of the library service centrally and at local branch level by delivering frontline services and by providing support to library management. The duties of the Senior Library Assistant shall be consistent with the provision of a modern public library service that is responsive to the changing requirements of customers of all ages and abilities. The role involves supporting managers and colleagues and working as part of a team in providing front line support, meeting work goals and objectives and delivering quality services to internal and external customers. Holders of the post may be assigned to a particular Branch Library and may subsequently be moved to another branch within the Library network. The Senior Library Assistant role requires a high level of IT proficiency, excellent administrative, interpersonal, communication and other particular skills and expertise depending on assignment. ESSENTIAL SKILLS & EXPERIENCE FOR THE ROLE The ideal candidate for the position shall: • Customer service • Working effectively as part of a team • Planning and prioritisation of workloads • Dealing effectively with conflicting demands • Working under pressure to tight deadlines • Adapting to change • Problem solving • Administration and report writing • Operation of ICT systems and standard office software packages • Project management in the context of a Library setting • Budget management • Acting on own initiative • Ability to communicate effectively across different levels within an organisation • Maintaining confidentiality DUTIES The duties to be assigned include the following although this list is not exhaustive and may be reviewed from time to time as organisational needs require. The duties will include but will not be limited to the following: • To support the line manager to communicate, implement and manage all change management initiatives within the relevant area of responsibility. • Front-line library service duties at a busy public library desk. • Responding to customer queries, including information and requests. • Operating existing and future IT systems, word processing, spreadsheets, database, library systems, email, and internet. • Assisting the public in using the public internet, self-service facilities and other Library I.T. equipment. • Providing mediated access to library resources in-house and on-line. • Assisting in the promotion of the library service through an active role in the organisation and delivery of events, e.g. book clubs, storytelling, class visits, community events & exhibitions. • Branch Relief Work – cover in other locations as required to maintain library branch network opening hours during periods of holiday leave, sick leave, etc. • General clerical and administrative duties relevant to the Library Service, e.g. processing and RFID tagging of new library stock, cash management, Health & Safety checklist, branch statistics, photocopying, preparing letters / documents / presentations for public circulation, typing, minute taking, report / returns preparation, filing, arranging meetings, handling internal / external mail, etc. • Supporting senior staff in the delivery of library services to the public. • To support the line manager to ensure the section or department work programmes are implemented to deliver on the Council’s Corporate Plan and operational Library plans. • To ensure high levels of customer service, responding to queries and requests for information in a professional and courteous and timely manner. • To communicate and liaise effectively with employee, supervisors and line managers in other sections and customers in relation to operational matters for their section or work area • To prepare reports, correspondence and other documents as necessary. • To provide assistance and support in the delivery of projects as required • To supervise employees within their team or programmes of work within their area of responsibility, providing support to team members or colleagues as required • To identify opportunities for improvements in the service delivery within the relevant area of responsibility and to use key performance indicators or other performance indicators effectively as appropriate. • To compile, prepare and present reports as necessary, including the preparation of reports or letters which may be sensitive and/or confidential in nature. • To support the implementation of good practices with transparent reporting and communications to deliver accountable services in the department or section. • To provide assistance in the understanding and interpretation of the Council’s policies and procedures to employees in their area of responsibility and to customers as appropriate. • To carry out duties in a manner that enhances public trust and confidence and ensures impartial decision making. • To organise and facilitate internal and external meetings and participate and engage in discussions as appropriate. • To carry out duties in a politically neutral manner, with a clear understanding of the political reality and context of the local authority. • To provide specialist administrative assistance and support in the delivery of projects as required. • Deputise for line manager when required. • To support the Staff Officer in the management and implementation of Health and Safety for the section or department. • Undertake any other duties of a similar level and responsibilities as may be required from time to time. QUALIFICATIONS FOR THE POST ESSENTIAL CRITERIA 1. Character Each candidate must be of good character. 2. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Training, Experience, etc. Each candidate must, on the latest date for receipt of completed application forms: (i) have a good general level of education, and (ii) have had at least two years satisfactory experience of library work. Failure to input and upload proof of essential educational qualifications in your application form will deem you ineligible for this competition. *Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document. 4. Age Each candidate must be under 70 years of age on the latest date for receipt of completed Application Forms for the office if they are deemed not to be new entrants to the Public Service as defined by the Public Service Superannuation (Miscellaneous Provisions) Act 2004. However, the age restriction of 70 years does not apply to "new entrants" to the Public Service as defined by the Public Service Superannuation (Miscellaneous Provisions) Act 2004. 5. Citizenship: Candidates must, by the date of any job offer, be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or (e) A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. Where the appointee has been serving elsewhere in the public service in an analogous grade and pay-scale and will be moving without break to another part of the public sector at an analogous grade, the appointment may be made at the appointee’s current point of scale. The rate of remuneration may be adjusted from time to time in line with Government pay policy. Starting pay for new entrants to the sector will be at the minimum of the scale. The current salary scale applicable to the post is €35,260 - €37,366 - €40,355 - €42,318 - €44,035 - €45,696 - €47,938 - €49,560 - € 51,210 - €52,768 (1st LSI) - €54,367 (2nd LSI) (March 2025)
