Clerical Officer

Job Summary

Dublin and Dun Laoghaire Education and Training Board is a statutory local education authority operating under the terms of the Education and Training Boards Act 2013. The ETB provides mainstream educational programmes to schools and colleges as well as providing a wide range of adult and community programmes. The ETB’s educational remit extends from Balbriggan in the north of the county to Lucan in the west, to Dun Laoghaire in the south.

Dublin and Dun Laoghaire Education and Training Board (DDLETB) serves the three county council areas of Dún Laoghaire-Rathdown, South Dublin and Fingal and a population of 862,468 people. The administrative area covered by Dublin and Dún Laoghaire ETB reaches from Balbriggan in north County Dublin, to Dún Laoghaire in south County Dublin and Lucan in west County Dublin. As a statutory body, DDLETB has responsibility for a wide and varied suite of education and training services including Primary, Post Primary, Further Education and Training (FET) settings and Youth Services.

Job Title

Clerical Officer

Grade

Grade III

Nature and Duration of Contract

Permanent in accordance with General Conditions of Employment.

Department / Function

Finance Payments Department

Reporting To

Assistant Principal Officer

Location of Post

Loughlinstown Training Centre

Salary Scale

€30,811 p.a. - €44,067 p.a.

Long service Increment 1, € 46,335 after three years satisfactory service at the maximum.

Long Service Increment 2, € 47,946 after three years satisfactory service at LSI 1

New appointees to any grade start at the minimum point of the scale. Incremental credit is normally granted on appointment, in respect of current experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.

Annual Leave

22 working days per annum (pro-rata).

Working Week

35 hours per week (exclusive of one hour lunch)

Probation

In accordance with S.I. No. 686/2022 - European Union (Transparent and Predictable Working Conditions) Regulations 2022, the period of probation shall not exceed 12 months.

Superannuation

Membership of the ETB Superannuation Scheme and of the ETB’s Spouses and Children’s Scheme is automatic and compulsory.

Equality, Diversity & Inclusion

In accordance with ETB’s commitment to equality of opportunity for all job applicants, you are asked to request any reasonable accommodation in sufficient time to ensure you can participate fully in the recruitment process.

Please contact recruitment@ddletb.ie should you require any assistance.

Citizenship Requirements

Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreement may also apply.

Please visit the link below for updates to these requirements:

Coming To Work In Ireland - Workplace Relations Commission

Please note you must advise if a work permit is required by you before commencing employment with Dublin & Dun Laoghaire ETB. This requirement should be notified as soon as possible.

A panel may be formed from which future similar vacancies may be filled; such panel will remain active for a maximum period of 6 months.

Dublin and Dun Laoghaire Education and Training Board is an equal opportunity employer. Recruitment to posts within the ETB is on the basis of qualifications and the ability to carry out the responsibilities of the grade or post.Job Objectives

Overview of the Role

The Clerical Officer will provide a comprehensive general administrative and clerical support to a section/department ensuring the relevant department/area operates effectively and efficiently

Duties and Responsibilities

• Undertake the duties appropriate to the grade, under the supervision of the designated Line Manager.
• Alert assigned Line Manager to any back logs or other difficulties which may arise.
• Attend regular team meetings as required.
• Participate on project teams seeking to initiate and improve services as required.
• To maintain, interrogate, validate and process data to the Financial System.
• To provide a high level of administrative assistance and support to Management and Staff.
• To ensure all procedures related to the work within the unit are carried out to DDLETB and Audit standards.
• To assist in the raising of awareness with regards to good practices, governance and GDPR.
• To provide accurate information and respond to queries in an efficient, professional and courteous manner in person, by phone or correspondence.
• Any other duties appropriate to the post as may be assigned as appropriate to the grade.

Skills Requirement

Essential Qualifications and Skills

Must hold at least Grade D3 in 5 subjects in the Leaving Certificate Examination or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework (Level 4/5

Have relevant Clerical/Administrative experience

Excellent IT skills in particular highly proficient in MS Office suite.

Excellent organisational, communication and interpersonal skills.

Have excellent secretarial and administrative skills and telephone manner.

Competencies

Key competencies required for the role are set out below