91 - 100 of 948 Jobs 

Accounts Payable Administrator

OneSource VirtualDerry, Londonderry

The EMEA Accounts Payable Team is responsible for providing outsourced accountancy support services to OSV customers who have chosen to use our service. Processing high volumes of invoices and other accounts payable documentation is time consuming and costly for in-house AP departments. The OSV service therefore streamlines these activities by providing “procure to pay” services, streamlining activities, saving time, increasing accuracy and enabling better cashflow. Job Purpose The job is responsible for the processing of customer invoices and accounts payable documentation within our UK Accounts Payable team (150+ daily) . This includes, but is not limited to, processing and validation of invoices using Optical Character Read (OCR), responding to customer inquiries in a timely manner and at all times working within agreed Service Level Agreements (SLA’s) Supervisory Responsibility  This role does not have supervisory responsibilities. Qualifications and Experience 1 – 2 Years accounts payable experience, call center, helpdesk or general financial administration is a must. General knowledge of accounts payable functions and processing is highly preferred. Necessary Skills

5 hours agoFull-time

Service Advisor

Cork City Ford CentreCork

Cork City Ford Centre are currently recruiting for a Service Advisor to join our Aftersales Department. The ideal candidate will play a critical customer facing role for our service department. Role:

5 hours agoFull-time

Call Centre Administrator

SpecsaversGalway

This is an exciting opportunity for someone looking to develop their career. The role is critical to the store's success and will be rewarded accordingly. The position is full-time, 40 hours a week, over five days. The successful candidate must be available to work weekends when required. We are looking for a hardworking, self-motivated, strong communicator who is passionate and positive. We’re looking for someone with experience in customer service with strong communication skills, who is good with people, has an organised approach & a willingness to help - a friendly and professional approach is essential. Join our team and you’ll discover why at Specsavers, we pride ourselves on providing the foundation for exciting, long-term careers. We’ll continue to develop and expand your knowledge of Optics to enable you to support with all customer enquiries, ensuring the highest levels of customer care are maintained.

5 hours agoPermanentFull-time

Guest Services Manager

Center ParcsLongford€41,600 per year

We’re a thriving team passionate about working together to deliver excellence, all in a natural forest environment. Set in hundreds of acres of beautiful forest Longford Forest is the perfect place for a short break in Ireland, 365 days a year. With homely accommodation, up to 100 indoor and outdoor activities and a choice of bars and restaurants, there is something for all the family, all year round. GUEST SERVICES MANAGER | Circa €41,600 per annum plus 12% bonus scheme This role will be the first point of contact for escalated guest issues, queries and complaints. As Guest Services Manager you will play a key role in the development and coaching of team members as well as taking on additional responsibilities to support the function of the Guest Services Department including the Arrivals process. You will be required to supervise the Guest Services and Arrivals team on a daily basis to achieve excellent service standards, issues need to be resolved timely and prior to the guest’s departure by liaising with other departments such as Technical Services and Housekeeping. You will assist with the full recruitment process and co-ordinate administrative tasks such as rotas, timesheets, planning staff holidays and preparation of guest letters. ABOUT YOU Essential requirements:

5 hours agoFull-time

Assoc Sample Coordinator

Thermo Fisher ScientificAthlone, County Westmeath

At PPD, part of Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.  Location/Division Specific Information Our PPD® Laboratory Services team has a direct impact on improving patient health through the expertise of scientists, industry thought-leaders and therapeutic guides. As the world leader in serving science, our laboratory professionals bring their commitment to accuracy and quality to deliver groundbreaking innovations.  Discover Impactful Work: The role is to provide support in the form of sample and standard handling, perform administrative tasks in the Sample Management department and fulfil laboratory requests.  Key responsibilities:

6 hours agoFull-time

Storekeeper Clerk

The Office of Public Works (OPW)Mallow, County Cork€543.96 - €818.34 per week

The Office of Public Works (OPW) invites applications for appointment to the position of Storekeeper Clerk Grade 1 in Mallow National Monuments District for a Fixed Term Contract of approximately 8 months. The position will be based at the National Monuments Depot, Quarterstown Industrial Estate, Mallow, Co. Cork. The position, which will be a Fixed-Term appointment, estimated to be from February 2024 until 3rd November 2024, is a Non Established State Industrial post based on a 39-hour week, (Monday to Friday) and will be subject to a seven month probation period which may be extended under certain circumstances. The actual hours of attendance are determined by local management requirements. The Fixed-Term appointment is for the purpose of temporarily filling in during the current temporary period of absence of a member of staff in the Mallow National Monument depot. While the appointment is estimated to be from February to November 2024, OPW management will have the option of extending the temporary appointment for a specified period further than the current estimated period, if the specified purpose for the fixed-term appointment is extended and deemed valid; however, there would be no obligation on the OPW to avail of this option. Appointment to and service in the Fixed-Term position as Storekeeper Clerk Grade 1 at the Mallow National Monuments depot does not convey any rights or entitlements, in the event that there is a future fillable Storekeeper Clerk Grade 1 (Permanent, Seasonal or Fixed-Term) in the Mallow National Monuments District or at any other OPW site This is a Non-Established State Industrial post based on a 39-hour week (full-time) Monday to Friday and the appointment will be subject to a probationary period of 7 months which may be extended to 10 months under certain circumstances. Continuation in employment in the position, once appointed, is subject to satisfactorily meeting the requirements of the position and performing the duties as directed. Persons who wish to be considered for appointment to the above position should submit a completed and signed application form, and copies of certificates of attainment in support of their application. A short-listing assessment, on the basis of the information supplied in the applications, may be used by OPW to select those applicants who are to be invited to attend for competitive interview. The competitive interview process, which may incorporate a practical element, will be used by OPW to select the candidate determined by the Interview Board as being suitable for appointment to fill the position and a reserve panel, effective for a limited period, may be formed. Any offer of a position will be subject to satisfactorily meeting the OPW’s requirements with regard to health, references and Garda vetting. In the event that the candidate does not satisfactorily meet the OPW’s requirements with regard to health, references and Garda vetting, the candidate will receive no further consideration under the competition and will not proceed to appointment. OPW Areas of Responsibility The OPW’s areas of responsibility include Heritage Services and Flood Risk Management. The OPW’s Heritage Services has responsibility for the protection, care and maintenance of 780 heritage sites, nationwide, including national monuments, historical parks, gardens and buildings. Desirable Eligibility Requirements

6 hours agoFull-time

General Services Supervisor

Kilkenny County CouncilKilkenny€837.39 - €992.69 per week

MINIMUM ELIGIBILITY REQUIREMENTS Minimum Eligibility Requirements are the minimum requirements required for the position and are set out by the Department of Housing, Local Government and Heritage for administrative and technical/engineering grades. For outdoor grades and some specialised grades, the minimum eligibility requirements are set out by Kilkenny County Council Human Resources Department in consultation with the relevant Line Manager as they are not set centrally by the Department. Applicants will be required to submit scanned images of documentation to establish the applicant meets the following minimum eligibility criteria: Qualifications 1. Each candidate must have appropriate multifunctional experience relative to the position and in particular should have experience in a supervisory capacity in dealing with both skilled and unskilled works. 2. Each applicant must hold a current driving licence in category B, free from endorsement and disqualification. 3. Each applicant must hold a current Safe Pass Card. Education The candidate should have a standard of education that would enable him/her to efficiently perform their duties and must be capable of making satisfactory reports including (written reports) on matters pertaining to the duties of the post. IT IS DESIRABLE THAT EACH CANDIDATE SHALL: a. Hold a full Irish driving licence for class C vehicles free from endorsements. b. Possess a three-day lighting and guarding qualification in Traffic management. c. Excellent I.T. skills (including Microsoft Word, Excel, MS Outlook etc.) d. Have a basic or advanced Trench Reinstatement Qualification. Experience Candidates should be competent and have such training or experience as shall be considered acceptable by the Council to enable the person appointed to perform the duties of the post. In particular candidates should have satisfactory knowledge and experience of the following matters that show the necessary aptitude to acquire this knowledge within a reasonable period. (a) Satisfactory knowledge of civil engineering works. (b) Be capable of translating into effect civil engineering works from working drawings. (c) A satisfactory knowledge of Civil Engineering Construction Techniques including Plumbing, Pipelaying, Block laying, Water and Drainage Systems, together with a working knowledge of maintenance and repairs of roads, sewers, open spaces and other services for which the Council has responsibility. (d) Be capable of writing clear and concise reports, keeping work records and measuring and recording accurately the quantities of work done by those supervised. (e) Satisfactory knowledge of health and safety legislation that affects a Supervisory position with a working knowledge of the requirements when carrying out works. CSCS Signing, Lighting & Guarding at Roadworks and CSCS Location of Underground Services. JOB DESCRIPTION ROLE Kilkenny County Council invites applications from suitably qualified persons, who wish to be considered for inclusion on a panel from which vacancies may be filled during the lifetime of the panel. JOB DUTIES AND RESPONSIBILITIES DUTIES OF THE ROLE SHALL INCLUDE: The General Services Supervisor shall arrange under the direction of the Area Manager/Area Engineer the efficient execution of all works in his/her area of charge and discharge all other duties related to his/her work including those set out hereunder: PARTICULARS OF OFFICE TYPE OF POST To form a panel from which relevant vacancies may be filled during the lifetime of the panel. SALARY The salary shall be fully inclusive and shall be as determined from time to time. The holder of the office shall pay to Kilkenny County Council any fees or other monies (other than inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. The current salary scale for the position is €837.39 (minimum of the scale) to €992.69 (maximum of the scale) gross weekly pay. SUPERANNUATION CONTRIBUTION Public Service Pensions (Single Scheme and Other Provisions) Act 2012 New members joining the public sector on or after 1st January 2013 will be required to join the Single Public Service Pension Scheme. It applies to all first-time entrants to the Public Service as well as former public servants returning to the public sector after a break of more than 26 weeks. Your contributions will be made up of 3% of your gross pensionable remuneration and 3.5% of your net pensionable remuneration (your gross pensionable remuneration less twice the value of the Contributory State Pension). Your normal retirement age under this scheme is the same age at which you can claim the Contributory State Pension. The minimum age for receipt of this pension is Age 66. There is a compulsory retirement age of 70 years. 6.3.2 Persons who commenced in Public Service Employment after 6th April 1995 and prior to 1st January 2013: Persons who became pensionable employees after 6th April 1995 and prior to 1st of January 2013, without a break in employment, will join the Local Government (Superannuation) (Consolidation) Scheme 1998. Contributions are payable at the rate of 1.5% of your basic salary, 3.5% of basic salary less twice two times the value of the Contributory State Pension and a further 1.5% is payable for spouse and children’s contributions (*non-officer grades pay a co-ordinated contribution: ‘Non-New Entrants’ (those who became pensionable after 6th of April 1995 and prior to 1st April 2004) have a minimum retirement age of 60 and a compulsory retirement age of 70. ‘New Entrants’ (those who became pensionable after 1st April 2004 and prior to 1st January 2013) have minimum retirement age of 65 with no compulsory retirement age. Persons who commenced in Public Service Employment before 6th April 1995: Their minimum retirement age is 60 and they have a compulsory retirement age of 70 as per Department of Housing, Planning and Local Government Circular Letter CL/2/2019. Contributions are 5% of basic salary and 1.5% of basic salary toward Widow’s & Orphan’s or Spouse & Children’s Scheme. PENSION ABATEMENT If the appointee was previously employed in the Civil Service or in the Public Service please note that the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 (Section 52) includes a provision which extends abatement of pension for all Civil and Public Servants who are re-employed where a Public Service Pension is in payment. This provision to apply abatement across the wider public service came into effect on 1 November 2012. This may have pension implications for any person appointed to this position that is currently in receipt of a Civil or Public Service pension or has a preserved Civil or Public Service pension which will come into payment during his/her employment in this position. Prior to appointment, successful applicants will be obliged to complete a declaration in relation to previous Public Service pensionable employment. Please note: In applying for this position you are acknowledging that you understand the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office will support an application for an abatement waiver in respect of appointments to this position. PENSION ACRUAL A 40-year limit on total service that can be counted towards pension where a person has been a member of more than one pre-existing public service pension scheme (i.e. non-Single Scheme) as per the 2012 Act shall apply. This 40-year limit is Kilkenny County Council – Human Resources Recruitment Recruitment Guidance Booklet General Service Supervisor Page No. 11 of 19 provided for in the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. This may have implications for any appointee who has acquired pension rights in a previous public service employment. PROBATION The following provisions shall apply: There shall be a period after such appointments take effect during which such persons shall hold such office on probation; Such period shall be one year but the Chief Executive may at his/her discretion extend such period; Such persons shall cease to hold such employment at end of the period of probation unless during such period the Chief Executive has certified that the service of such persons is satisfactory; PRE-EMPLOYMENT MEDICAL EXAMINATION For the purposes of satisfying the requirement as to health, it will be necessary for each successful applicant, before he/she is appointed, to undergo a medical examination by a qualified medical practitioner to be nominated by Kilkenny County Council. In the event the applicant does not take up the post following the preemployment medical, he/she will reimburse Kilkenny County Council the cost of the medical examination, as per a previously signed understanding. HOURS OF WORK The person appointed will be required to work a 39-hour week Monday to Friday. Normal working week will be five days – Monday to Friday, excluding Bank Holidays, with the following normal hours: Monday to Thursday 8.00 a.m. to 4.30 p.m. Friday 8.00 a.m. to 3.30 p.m. Lunch Break:Half-hour daily (1.00 p.m. – 1.30 p.m.) Applicants will be expected to be available for overtime work when required by the Council. Overtime at the appropriate rates may be paid for any periods worked in excess of the normal working week. Applicants will be required to be available for Kilkenny County Council on call system (rota system- 1 week in every 3 or 4 weeks) within your working area. ANNUAL LEAVE Annual leave entitlement for this position is 25 days per annum in accordance with Department of Environment, Community & Local Government Circular LG(P) 07/2011. TRAVEL When required to do so holders of the office shall hold a full Irish driving licence for class B vehicles free from endorsement and disqualification and, shall drive a motor car in the course of their duties and for this purpose provide and maintain a car to the satisfaction of the Local Authority. It is Kilkenny County Council policy that all staff using their private cars for work purposes, regardless of the frequency should: 1) Indemnify Kilkenny County Council on their personal insurance policy 2) Note business class on their personal policy 3) It is the obligation of the driver/owner to ensure that the vehicle is fit to be on the public road. When applicable for specific roles, travelling and subsistence expenses necessarily incurred in the course of official duties will be refunded in accordance with appropriate rates in line with the relevant Department Circulars and any other relevant documents. If during your employment, your licence is revoked, even temporarily, or if you receive endorsements on your licence, which may affect your duties, you are obliged to notify the Council immediately. LOCATION The successful candidate may be placed throughout the County Municipal Districts and shall live within the area which s/he is employed or within a reasonable distance thereof, to enable his/her duties to be discharged in a satisfactory manner. SAFETY, HEALTH & WELFARE The holder of the post shall comply with Kilkenny County Council’s Safety Management System. He/she shall familiarise him/herself with the Safety statement for his/ her section and all the associated safety & health risk assessments, safe systems of work, and procedures and make proper use of all safety clothing and equipment. Failure to comply with the Safety Statement and its requirements may result in disciplinary action. TRAINING It is a condition of employment that successful applicants will be required to participate in training programmes relevant to the skills necessary for the performance of the duties attaching to the post. POLICIES & PROCEDURES The post-holder will be expected to abide and adhere to the policies & procedures applicable to Kilkenny County Council.

7 hours agoFull-time

Academic Administrator

Carlow CollegeCarlow

Function Overview The Office of the Registrar, is committed to student centered learning and seeks to foster a learning community which is inclusive, open, friendly and accessible. The Office, under the leadership of the Vice President for Academic Affairs and Registrar, provides leadership for all academic programmes and academic functions at Carlow College. Academic Administration, is primarily responsible for the information management, processing and recording of all academic matters relating to student learning and assessment at Carlow College. Academic Administration also works with and supports related College functions when required, including the areas of registration, reception and graduation. Role Overview The Academic Administrator will have primary responsibility for the provision of administrative support to our Academic Programmes. This role requires working directly with the Vice President for Academic Affairs, Admissions Office, Assistant Registrars, Programmatic Board Chairs, Students, Employees, Academic Resource Office and Exams Officer. This role will also for a short period of time (over the summer months), cover reception daily as required. Reporting Line The Academic Administrator will report to the IT Student and Systems Manager Key Responsibilities – Central Administration (Academic Programmes) • Provide high level administrative support to our academic programmes. • Collate and organise a high volume of material/documentation relevant to Programmes. • Prepare statistics/data/reports for Programme Board Chairs re attendance, essay submissions, etc. • Create and maintain filing systems, e.g. student files, essays, applicants, CAO data, etc. • Create & maintain computerised records e.g. student details, elective choices, marks, etc. • Administer & coordinate student examination and assessment schedules. • Collate final and repeat exam papers with regular updates to the Registrar and Internal Examiners. • Formulate final examination timetables and coordinate setting up of main exam halls and alternative venues. • Collate and record student absences. • Liaise and correspond with current/past/prospective students and lecturers etc. • Assist with the organisation and preparation for and the execution of Graduation and Registration days, including attendance at same. • Handle correspondence and deal with telephone/email enquiries. • Adhere to internal policies and procedures. • Ensure reception continuity by providing cover for Receptionist during break & leave periods. • Communicate effectively and work collaboratively with all College employees and departments. • Undertake or oversee any other duties/projects as required and directed by the Assistant Registrar, having regard to the changing needs of the College. • Deal professionally with Internal and External Examiners and candidate’s enquiries either in person, by telephone or correspondence. • Prepare files and produce candidate lists for each Examination. • Liaise with the Academic Resource Office and Exams Officer in relation to the provision of reasonable accommodations and supports for students during exams. • Arrange College facilities in conjunction with Facilities, the Academic Resource Office in relation to individual requirements. • Prepare and despatch examination results and any other relevant examination documentation e.g. timetables, notices, mark sheets. • Copy and collate examination papers and despatch to Examiners for marking. • Assist in the automated marking of MCQ papers. • Prepare and despatch result lists as required. • Update candidates’ records. Qualifications • A third level qualification in business is desirable. • Advanced proficiency in MS Office, in particular Excel and Word. Experience: • 3 - 5 years’ experience in a comparable role is essential. • Experience in producing detailed and accurate written documents, minutes and statistics. • Knowledge and experience in providing reception cover as well as operating in a dual role is desirable. Skills and Competencies The candidate must have proficient knowledge in the following areas: • Excellent administration, organisational and time management skills. • Effective written and verbal communication skills. • Strong attention to detail with proven ability to support numerical / data management administration requirements. • Ability to work on own initiative and prioritise tasks to ensure agreed / approved organisational needs are met. • Effective interpersonal skills. • Ability to work and contribute positively and effectively towards team and organisational objectives. • Ability to exercise sound judgement, diplomacy and confidentiality when interacting with colleagues. • Proven and significant levels of flexibility and adaptability within dual reporting roles operating within a changing environment. • Demonstrable experience in taking direction and instruction from management. • Willingness to positively contribute to continuous improvement initiatives and adhere to policies and procedures. • Willingness to take on other projects as may be assigned from time to time. Benefits available through the College • Maternity/Adoptive Leave contribution • Paternity Leave contribution • Parental and Parent’s Leave • 20 days Annual Leave • College Days • Sick Leave contribution • Bereavement and Compassionate Leave • Study and Exam Leave • Conferring Leave • Time Off in Lieu (TOIL) • Professional Membership Fees • Educational Assistance • PRSA Scheme • Taxsaver • Bike to Work Scheme • Microsoft Home User Package (MHUP) • Employee Assistance Programme • Flexi-Time (PSS) • Hybrid Working (subject to role) • Onsite Parking

7 hours agoFull-time

Communications Officer

The HSENaas, County Kildare€55,849 - €72,602 per year

Reporting Relationship The Communications Officer will report directly to the Project Lead. The post holder will work closely with the Project Lead and all Project Team Members; other members of the CHO Communications Team; Heads of Service; and the Office of the Chief Officer. Please note that this list is not exhaustive. Purpose of the Post The post holder will be responsible for managing internal and external communications relating to a specific project and for any further communications work as may be assigned including generating positive stories to share across media, online and with external stakeholders. He/she will also be responsible for developing improved communication channels and providing quality information to key internal & external stakeholders. The post holder will work closely with the Project Lead and will be responsible for developing and implementing the project Communication Strategy, managing press and parliamentary affairs questions, maintaining and monitoring content for all online platforms including website, internal channels and social media platforms.   Principal Duties and Responsibilities Media Relations ·        Support the development of a Communications Strategy and implementation plan in relation to a specific project. ·        Be responsible for the implementation plan ensuring that appropriate information is communicated to a range of different stakeholders both internally and externally. ·        Work closely with the communications colleagues and relevant national and CHO personnel on communications for responding to a crisis or handling serious incidents. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and/ or experience Candidates must have at the latest date of application: - ·          Significant experience in a senior communications role that has included some or all the following: o   Development of content for online and offline publication o   Development of communications campaigns o   Dealing with media and press queries o   Dealing with Parliamentary Affairs i.e. Parliamentary Questions o   Public Relations o   Management of social media ·        Proven experience of developing and implementing digital communication strategies. ·        Demonstrated capacity to achieve results through engagement with multiple stakeholders as relevant to this role. ·        Possess sufficient administrative capacity to discharge the functions of the grade H e alth A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for any person holding the office must be of good character. Other requirements specific to the post ·        Access to appropriate transport to fulfil the requirements of the role - i.e. able to work across all Group sites if required. ·        Flexibility of location and hours - occasional out of hours working. Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate: ·        An understanding of health service provision. ·        A significant understanding and knowledge of effective digital and general communication strategies and systems. ·        A significant knowledge of Press and Media, especially those in the Health & Public Affairs Arena ·        Excellent Crisis Management techniques. ·        A significant knowledge of parliamentary affairs ·        Knowledge and understanding of press office functions. ·        Knowledge of health systems and the political environment. ·        Knowledge of Health Literacy guidelines and experience in creating accessible content suitable for a wide audience. ·        Knowledge and understanding of press office functions. ·        Excellent MS Office skills to include, Word, Excel and PowerPoint. ·        Knowledge and experience of using an email system effectively e.g. Outlook, Lotus Notes. ·        Knowledge of the Freedom of Information Acts and other relevant legislation and policies. Communications & Interpersonal Skills Demonstrate: ·        Effective verbal communication skills, delivering complex information clearly, concisely and confidently. ·        Excellent written communication skills including strong report writing and presentation skills. ·        Excellent communication and interpersonal skills in order to deal effectively with a wide range of stakeholders. Planning & Organising and Delivery of Results Demonstrate: ·        The ability to successfully manage a range of different projects and work activities concurrently, utilising computer technology effectively and assigning work to others as appropriate to meet strict deadlines. ·        The ability to proactively identify areas for improvement and to develop practical solutions for their implementation. ·        The ability to embrace change and adapt local work practices accordingly by finding practical ways to make policies work, ensuring the team knows how to action changes. ·        The ability to use resources effectively, challenging processes to improve efficiencies where appropriate. Evaluating Information, Problem Solving & Decision Making Demonstrate: ·        Excellent analytical, problem solving and decision making skills. ·        The ability to quickly grasp and understand complex issues and the impact on service delivery. ·        The ability to confidently explain the rationale behind decision when faced with opposition. ·        Ability to make sound decisions with a well-reasoned rationale and to stand by these. ·        Initiative in the resolution of complex issues. Building and Maintaining Relationships including Teamwork & Leadership Skills Demonstrate: ·        The ability to build and maintain relationships with colleagues and other stakeholders and to achieve results through collaborative working. ·        The ability to work both independently and collaboratively within a dynamic team and multi stakeholder environment. ·        The ability to lead the team by example, coaching and supporting individuals as required. ·        Flexibility, adaptability and openness to working effectively in a changing environment. Commitment to a Quality Service Demonstrate: ·        Evidence of incorporating the needs of the service user into service delivery. ·        Evidence of practicing and promoting a strong focus on delivering high quality customer service for internal and external customers. ·        Commitment to developing own knowledge and expertise. ·        Evidence of setting high standards of performance for self and others, ensuring accurate attention to detail and consistent adherence to procedures and current standards within area of responsibility. Tenure The current vacancy available is a 3 year Fixed Term Contract The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled. The tenure of these posts will be indicated at “expression of interest” stage. Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004. Remuneration The Salary scale for the post is: 01/10/2023 (Grade Code: 0582) €55,849 €57,213 €58,807 €60,407 €62,012 €63,446 €64,906 €66,326 €67,737 €70,165 €72,602 LSIs Working Week The standard working week applying to the post is 35 hours per week Flexibility of location and hours - occasional out of hours working HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016). Infection Control Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. Health & Safety It is the responsibility of line managers to ensure that the management of safety, health and welfare is successfully integrated into all activities undertaken within their area of responsibility, so far as is reasonably practicable. Line managers are named and roles and responsibilities detailed in the relevant Site Specific Safety Statement (SSSS). Key responsibilities include: • Developing a SSSS for the ward/department/service , as applicable, based on the identification of hazards and the assessment of risks, and reviewing/updating same on a regular basis (at least annually) and in the event of any significant change in the work activity or place of work • Ensuring that Occupational Safety and Health (OSH) is integrated into day-to-day business, providing Systems Of Work (SOW) that are planned, organised, performed, maintained and revised as appropriate, and ensuring that all safety related records are maintained and available for inspection • Consulting and communicating with staff and safety representatives on OSH matters • Ensuring a training needs assessment (TNA) is undertaken for employees, facilitating their attendance at statutory OSH training, and ensuring records are maintained for each employee • Ensuring that all incidents occurring within the relevant ward/department/service are appropriately managed and investigated in accordance with HSE procedures • Seeking advice from health and safety professionals through the National Health and Safety Function Helpdesk as appropriate. • Reviewing the health and safety performance of the ward/department/service and staff through, respectively, local audit and performance achievement meetings for example Note: Detailed roles and responsibilities of Line Managers are outlined in local SSSS.

7 hours agoFull-time

Finance Executive Officer

Mary Immaculate CollegeLimerick€35,330 - €56,967 per year

1. PREAMBLE Mary Immaculate College is an autonomous, university-level, Catholic College of Education and the Liberal Arts. Founded in 1898, and linked academically with the University of Limerick, MIC is the oldest higher education institution in Limerick. Significant expansion in recent decades has seen the College’s offerings expand across two modern campuses, one based in Limerick City and one in Thurles, Co. Tipperary. The student community consists of more than 5,000 learners, participating in fourteen undergraduate degree programmes and several postgraduate programmes extending to PhD/Doctoral level. Academic staff engage in a wide range of academic research areas, and research underpins all teaching and learning at MIC. MIC seeks to prepare its students for professional excellence and to nurture their capacity to lead flourishing lives. 2. CANDIDATE PROFILE AND SCOPE OF THE POSITION Mary Immaculate College wishes to create a panel for Finance Executive Officers from which all permanent and temporary vacancies will be filled. There is currently one permanent, fulltime vacancy in the area of Student Finance. Essential Qualifications, Experience & Skills: 1) A relevant third level qualification at level 6 or higher on the National Framework of Qualifications and a minimum of 2 years’ relevant experience, preferably in a large finance office or third level education administrative setting or A minimum of 5 years’ relevant experience, preferably in a large finance office or third level education administrative setting 2) Excellent IT skills, in particular a high degree of proficiency in MS Excel 3) Experience in the use of integrated financial management systems, preferably for a large organisation 4) Strong communication (written and verbal) skills and excellent interpersonal skills 5) Proven administrative and organisational skills with the ability to prioritise, manage and complete a variety of tasks on time and under pressure 6) A high level of numeracy, accuracy and attention to detail 7) Excellent problem-solving capabilities with an aptitude for process optimisation and improvement 8) A proven ability to work effectively and efficiently as part of a team and on own initiative It is desirable that candidates will also have: 9) Experience in the use of Agresso or Student Records Systems 10) Supervisory management experience Please note that current government policy may have implications for the re-employment of applicants who are currently in receipt of a public sector pension. Cuirfear fáilte roimh iarratais ó dhaoine go bhfuil dearcadh dearfach acu i leith na Gaeilge. Applications are welcome from people who have a positive outlook to Irish. 3. JOB DESCRIPTION Reporting Relationship The appointee is required to carry out the duties attached to the post, under the general direction of the Finance Manager, to whom they report to, and to whom they are responsible to for the performance of these duties in the first instance. The appointee will also have a reporting relationship to a Senior Finance Manager and Director of Finance. The appointee will report through the Finance Manager, to the College President and/or to such other College Officers as the President may designate from time to time. They will liaise with the Deans of Arts and Education, Heads of Departments, Course Leaders, Heads of Professional Services functions, and other College personnel and relevant College bodies in carrying out the duties attaching to the post. The reporting relationship is subject to review and may be altered from time to time, in line with service needs and developments in the College. Duties and Responsibilities The general duties of a Finance Executive Officer are as follows – a detailed job description will be provided for each role: Duties and Responsibilities – Finance Executive Officer • Responsible for the planning, co-ordination, implementation and performing data validation checks of finance processes within area of responsibility, including regular cross departmental communication ensuring all deadlines are met • Manage financial systems processes within area of responsibility, including daily, weekly, monthly and annual tasks to ensure correct functioning of financial systems processes • Preparation of regular reconciliations • Supervision of and delegation to clerical officer staff • Ensure GDPR compliance • Maintain up-to-date procedures, policies and cross-training for finance processes • Assist Finance Manager in maintaining the Finance Internal Control Framework (ICF) • Liaise with auditors • Continuously work as part of a team within the finance department to identify and progress areas for improvement/development • Other tasks, including project work, as directed by the Finance Manager or Senior Finance Manager The initial assignment of the post-holder will entail the discharge of the list of duties and responsibilities for the Student Finance. However, this is subject to reassignment to another Executive Officer role within Finance as service needs dictate: Duties and Responsibilities – Student Finance • Responsible for the planning, co-ordination, implementation and performing data validation checks of all student finance processes, including regular cross departmental communication ensuring all deadlines are met • Manage Student Record Systems processes, including daily, weekly, monthly and annual tasks to ensure correct functioning of Student Record Systems processes • Preparation of student finance supporting documentation for publication on the MIC website and intranet • Preparation of regular reconciliations across the student finance function • Supervision of and delegation to clerical officer staff • Oversight of the Student Finance Department email accounts • Regular debt collection in line with MIC governing policy • Ensuring student accounts are accurate, including review of receipt allocation, refund processing, invoice and credit note creation, sponsorship allocation and reconciliation of same • The creating & sending of bulk email & text messages to students • Fee status assessment for HEA Free Fees Initiative (FFI) & non-EU nationals • Attendance at MIC information/open days and contribution to student orientation & new academic year prospectus & student handbook (shared) • Ensure GDPR compliance • Maintain up-to-date procedures, policies and cross-training for all student finance processes • Assist Finance Manager in maintaining the Finance Internal Control Framework (ICF) for Student Finance • Liaise with auditors • Continuously work as part of a team within the finance department to identify and progress areas for improvement/development • Other tasks, including project work, as directed by the Finance Manager (Student Finance Operations) or Senior Finance Manager (Planning and Revenue) The list of duties and responsibilities as detailed is not exhaustive. The performance of the entire range of duties is not necessarily confined to any one individual, as the work requires that staff function in a flexible manner, and work together as a team. The College retains the right to assign new duties and/or to re-assign staff to other areas of the College, in response to service needs. 4. TERMS AND CONDITIONS OF EMPLOYMENT General All persons employed will sign an appropriate contract, which will contain terms and conditions of the employment. A job description is given to all applicants for employment and this will form part of the contract documentation. Place of Work The appointee’s place of work will be Mary Immaculate College, Limerick. The College reserves the right to require the appointee to work from any other location. It is a requirement of the College that the appointee must reside within a reasonable distance of the College. MIC operates a blended working policy which offers scope for the post holder to combine office attendance with remote working, subject to the provisions of the policy. Exclusivity of Service and Outside Work The person appointed will be required to devote their full-time attention and abilities to their duties during their working hours in the College and to act in the best interest of the College at all times. Therefore, for as long as the successful applicant is working in the College, they may not, without the prior written consent of the Vice President Administration and Finance, be actively engaged or concerned in any way, either directly or indirectly, in any other business or undertaking where this is or is likely to be in conflict with the College’s interests or the performance of the duties that the person has been employed for. The appointee will not, during their tenure of office, undertake paid outside work unless they have received the permission of the Vice President Administration and Finance (VPAF) of Mary Immaculate College to undertake such work on the terms and conditions as agreed for the particular undertaking in question. In every case, it is the duty of the appointee to seek in writing the prior permission of the VPAF. It is also the duty, in every case, of the appointee to inform the person or body for whom the work is being undertaken, that the work is being conducted in a private capacity and that the College cannot in any circumstances be responsible for such work. Probationary Period This appointment is subject to satisfactory completion of the standard 6-month probationary period. The probationary period may be extended at the discretion of the College but will not in any case exceed 11 months. Absences during the period of probation will extend the probationary period. Performance and conduct during the probationary period will be monitored through a process of assessment meetings. Termination of employment during the probationary period, for any reason or no reason, will be at the discretion of the College. The disciplinary procedure will not apply to a dismissal during probation where the probationary employee has been employed by MIC for less than 12 months. Hours of Attendance Full time hours are 35 hours per week. The normal hours of duty are Monday to Thursday, 9am to 5pm with a 1-hour lunch break each day and Friday 9am to 4.45pm with a 45-minute lunch break. However, the duties attaching to the position are such that the post holder may be required to work evenings/weekends on occasion to accommodate service needs. No overtime will be paid for additional hours worked. The College reserves the right to adjust starting and finishing times or days of duty to meet service needs Salary The Salary scale for this position has been approved by the Higher Education Authority in line with Government Policy on Public Sector remuneration. The rate of remuneration may be adjusted from time to time in line with Government pay policy. The appointment will be made on the salary scale at a point in line with current Government Pay Policy. New entrants to the Civil or Public Sector, as defined in Circular 18/2010, will commence on the first point of the salary scale. With effect from 1st October 2023, the annual salary scale for Executive Officer (Grossed up) is: €35,330; €37,538; €39,635; €41,514; €43,331; €45,141; €46,913; €48,704; €50,447; €52,263; €53,482; €55,220 (LSI 1), and €56,967 (LSI 2) With effect from 1st October 2023, the annual salary scale for Executive Officer (New Entrants Grossed up) is: €32,393; €34,562; €35,330; €37,538; €39,635; €41,514; €43,331; €45,141; €46,913; €48,704; €50,447; €52,263; €53,482; €55,220 (LSI 1), and €56,967 (LSI 2) Increments are awarded in line with national pay agreements. Salary will be paid on a monthly basis on the 25th of each month, or the previous Friday if 25th falls on a weekend, using the Paypath facility. Payment of salaries and wages are subject to statutory deductions, i.e. Income Tax (PAYE), Superannuation Contributions, Pay Related Social Insurance (PRSI) and Universal Social Charge (USC). Superannuation New entrants appointed will be required to participate in the Single Public Service Pension Scheme and pay Superannuation contributions at the appropriate rates in accordance with the provisions of the Public Service Pensions (Single Scheme and Other Provisions) Act, 2012. Details of this scheme can be obtained from the College’s website. All other eligible appointees are automatically included in the Colleges’ of Education Pension Scheme on taking up appointment. In compliance with the Colleges of Education Pension Scheme, deductions amounting to 6.5% are made from salary. Details of the regulations concerning the Colleges’ of Education Pension Scheme may be obtained from the College’s Human Resources Office. The appointee will be required to pay Additional Superannuation Contribution (ASC) under the provisions of the Public Service and Pensions Act 2017. Appointees who commenced employment in the public service between 1st April 2004 and 31st December 2012 and have not had a break in employment of greater than 6 months will have no mandatory retirement age. All other appointees will have a mandatory retirement age of 70.

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