Jobs in Dublin
Sort by: relevance | dateAdministrative Assistant
Qualifications Each candidate must: • Have been educated to Leaving Certificate standard; Or • Have passed an examination of comparable standard at second level; Or • Have satisfactory relevant experience which encompasses demonstrable equivalent skills. Or • A good working knowledge of ECDL or Equivalent. Experience • Have a minimum of 2 years administrative experience; • Good keyboard skills/Fast and accurate typing ability Skills/Abilities • Excellent communication and interpersonal skills including the ability to present information in a clear and concise manner; • Exceptional level of accuracy and attention to detail; • Ability to prioritize work and effectively handle multiple tasks and see these through to completion; • Excellent problem solving, analytical and decision making skills; • The ability to manage within allocated resources and a capacity to respond to changes in a plan; • Highly motivated and dynamic ability to work to deadlines and achieve targets; • Demonstrate ability to work under own initiative and independently with minimal supervision and work discreetly with confidential information; • Pro-active and a team player; • Demonstrate a high degree of flexibility, adaptability and openness to working in various Departments in Patient Service on a rotational basis. • Engage in Continuous Professional Development and further training when required. • Demonstrate a strong results focus and ability to achieve results through collaborative working; • The ability to build and maintain relationships with colleagues to achieve results; • Demonstrate a strong customer service ethos, takes pride in the quality of service delivered and constantly seeks to improve it; • Resilient, calm and professional under pressure; • Contributes ideas and suggestions as to how service activities can be improved; • Excellent ICT skills, MS Office skills to include Word, Excel and PowerPoint. Knowledge & Understanding • Understands confidentiality in all matters of information obtained during the course of employment; • Comply with mandatory training requirements as per hospital policy, i.e. Fire and Manual Handling Training. • Continually strives to improve service delivery; • Understands the need for change and co-operates with its implementation in a logical and committed manner. Overall Job Role: The Grade IV Administrative Assistant will be responsible for all administrative duties within the Patient Services department. Additionally the post holder will promote and maintain best practices throughout the department to ensure a quality service is delivered at all times. Responsibilities & Accountabilities: 1. To carry out and be responsible for all administrative duties for the Patient Services department 2. Engage in rotation for the purposes of training to ensure knowledge of all areas of Patient Services Dept for continued service delivery. 3. Organisation of work to ensure deadlines are met and that clerical duties are maintained; 4. Management of iPMS System including: • Referrals to OPD waiting lists, • Validation of waiting lists, • Registration of patients, clinic arrivals, departures and reconciliations, • Admission to, transfers within and discharges of patients from the system, • Check all demographic and insurance details are up to date and correct each time a patient presents for a scheduled or unscheduled appointment, assessment or admission 5. Chart Management to include: • Prior pulling of charts from medical records and various areas throughout the hospital to ensure that charts are available on clinic dates or when patients attend for scheduled admission and retrieval of charts for patients when they attend for unscheduled care. • Ensure adequate and up to date patient labels are in chart • Print barcode tracking labels if required • Chart tracking • Chart organisation • Ensure charts of discharged patients go through HIPE department for coding • Filing charts back to the medical record library using The Coombe classification system • All elements of clinic reconciliation as part of financial administration and activity tracking 6. Use of other systems as required which include: • LAB system • Viewpoint (Ultrasound) • MN-CMS /K2 clinical systems • Dictation System • Claimsure 7. Undertake other duties appropriate to the post as may be assigned to you from time to time; 8. Support the preparation and issuing of office documentation (correspondence, reports, etc.); 9. Engage in local and nationally led initiatives and to inform patients of same i.e. Patient App 10. To conduct all telephone and electronic communications in a professional and discreet manner; 11. Participating as an effective team member towards the efficient operation of the department; 12. Collating and analyzing information/data and reporting on same; 13. Maintaining accurate records and files for department to allow for real time date collection 14. Alert line manager of any back logs or other difficulties which may arise from time to time; 15. Taking initiative and being proactive in addressing issues; 16. Organise and attend meetings as required; 17. Take minutes at meetings and prepare for circulation following meeting; 18. Assisting with the implementation of change and delivering quality services; 19. Working effectively with staff, members of the public, contractors, external agencies and other various departments; 20. Assist in the delivery of staff training; Engage in additional training programs to support the service delivery, set out by Hospital Management. 21. To monitor and order stationary and other department supplies as necessary. General • To adhere to Departmental and Hospital policies at all times; • To ensure confidentiality in all matters of information obtained during the course of employment. Customer Service • Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying line manager of any deficiencies; • Act on feedback from service users/customers and report same to supervisor. Planning and organisational skills • Demonstrate the ability to plan and deliver the duties of the role in an effective and resourceful manner; • Can multi-task without losing focus and manage competing and changing priorities; • Maintaining structured systems; • Anticipates problems and issues and takes preventative action to address these; • Demonstrate an ability to manage and develop self and others in a busy working environment. Professional • To ensure confidentiality on all matters and information obtained during the course of employment; • To have a working knowledge of CWIUH Services policies; • To present and act in a professional manner at all times and ensure colleagues do likewise. Health and Safety • Comply with the policies, procedures and safe professional practice of The Coombe Women & Infants University Hospital and by adhering to relevant legislation, regulations and standards; • To instruct assigned staff in safe working practices; • To work in a safe manner with due care and attention to safety of self and other persons in the workplace; • To report immediately any accidents or incidents involving patients, staff or members of the public to the Head of Department. Hours of work Normal working hours are 35/17.5 hours per week worked over 5 days Monday-Sunday. However, you will be required to work the agreed roster/on call arrangements advised to you by your line manager. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement. Remuneration Remuneration is in accordance with the salary scale approved by the Department of Health & Children effective from 1st March 2025. Current remuneration as follows: €35,256 - €54,370 pro rata per annum (including LSI’s). Probation The successful candidate will be appointed initially for a probationary period of six months. During the probationary period progress or otherwise will be monitored and at the end of the probationary period the service will (a) be certified as satisfactory and confirmed in writing or (b) if not satisfactory, the probationary period may be extended by 3 months. Annual Leave Annual leave entitlement is 189 hours (27 working days) pro rata per annum as per HSE standardisation of annual leave entitlement, plus 9 Bank Holidays per annum as they occur. The annual leave year runs from 1st of April to 31st March each year. Sick Leave Payment of salary during illness will be in accordance with arrangements as approved from time to time by the Department of Health and Children. Termination of Office The employment may be terminated at any time by one months’ notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/2001. The Management’s right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment. Flexibility This post requires a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore the post holder will be required to demonstrate flexibility as and when required, i.e. evenings/weekends. Health & Safety • All employees must comply with the Safety, Health and Welfare at Work Act, 2005. • Comply and enact Health and Safety responsibilities as outlined in Hospital policies, protocols and procedures relevant to your area. • Take reasonable care to protect your own safety, health and welfare and that of any other person who may be affected by your acts or omissions at work. • Ensure that personal protective equipment is worn while on duty. • Correct use of equipment. Information Technology Ensure that you make the most effective and efficient use of developments in technology for both patient care and IT support in a manner, which integrates well with systems throughout the organisation, actively assisting in the integration of new technology and systems. Hygiene/Infection Control All employees have responsibility for Hygiene awareness. Hygiene is defined as “The practice that serves to keep people and environments clean and prevent infection.” All employees also have a responsibility under their terms of employment to prevent transmission of infection and to follow the hospital infection control policies and guidelines as outlined in the Infection Control Manual. All employees must be aware that they work in an area where there is potential for transmission of infection. All employees have a responsibility to follow hand hygiene guidelines as this is the single most important intervention to prevent the transmission of infection. Quality, Safety and Risk Management Support the delivery of the Quality, Safety and Risk Management Programme, including the appropriate identification and management of risks and incidents throughout the hospital.
Clinical House Manager
Clinical House Manager - Nursing Operations Management Permanent, Full time Overview of the Role The CHM role is essential for the safe and smooth running of core and out of hour’s period in the NRH. The Primary aims of this post is to be the central point of contact for all operational areas during both working and out of hour’s periods. The post holder will work in the Department of Nursing on a day/night rotation and collaborate with the Unit managers to ensure that the clinical site is operating effectively and at a standard of excellence. She/he will provide an expert level of operational management and leadership. They will act as a senior clinical advisor to Units, other departments and disciplines in the absence of the Assistant Director or Director of Nursing. They will efficiently deploy staff in conjunction with clinical nurse managers and encourage a culture of openness and participation through effective communication. The Post holder will be responsible for: During Core hours Self Development: The post holder is expected to: · Maintain and update knowledge and keep abreast of relevant professional development and all current trends in nursing. · Discuss present performance and future needs with the Assistant Director of Nursing. · Demonstrate the ability to relate nursing research to nursing practice · Applies research findings to defined patients’ populations e.g. patients with disabilities. · Demonstrate the ability to collect and report on data
Sales Assistant
Smyths Toys are recruiting Temporary Sales Assistants! Are you ambitious, hard working, energetic and reliable? Do you have excellent customer service skills? Smyths Toy Superstores is Europe's top toy retailer specialising in toys, software, outdoor and nursery products. We are currently recruiting fully flexible Temporary Sales Assistants. As a Sales Assistant, you will be expected to provide a high level of customer service, help your team achieve daily targets and ensure that the store is well stocked and well presented at all times. Successful candidates will work as part of a fast-paced and dynamic team. Retail experience in the following areas is highly desirable: Our Stores are open 7 days a week and we need our Sales Assistants to be as flexible as possible to ensure that it succeeds. Weekends are our busiest trading days so it is likely that you will be required to work on these days. Job types: contract; full-time, fully flexible This is a temporary contract with a starting rate of €13.75 per hour. If you think you have what it takes to become part of the Smyths Toys Superstores team please apply today! CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Duty Manager
Smyths Toys is one of the world's largest specialty retailers of children's toys. We operate both online, and via our physical retail stores, with hundreds of stores spread across Europe and the UK. We source our product range from an extensive array of UK, European, and international suppliers.We are an equal opportunity employer, and the only thing that matters to us is your ability to do this role. Are you up for the challenge? Then please apply online today! About the Role We are looking to recruit a Duty Manager for our store in Dublin. Are you our next superhero and looking to progress your retail management career? If so, we would like to hear from you. At this very exciting time of business growth, come and join us on our journey. Salary: €35,000+ depending on experience Responsibilities Sales Smyths Toys is an Equal Opportunities Employer CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Medical Administrator
This will suit an individual who is enthusiastic and thrives in a fast-paced environment where accuracy is key. The successful candidates will be involved in confirming & scheduling radiology appointments, updating systems, making & receiving phone calls, being the first point of contact to the patients when they arrive to the centre & providing excellent customer service at all times. Key Requirements: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Staff Nurse
Alliance Medical are currently recruiting a staff nurse for the first Lung Health Check pilot in Ireland. The nurses will carry out all nursing duties associated with the Lung Health Check Programme, onboard the mobile support unit at each of the chosen deployment sites in the North County Dublin / Louth Region. They will ensure each aspect of the duties are appropriately recorded and maintained within the new AMDI purpose built IT platform which will enable successful onboarding and management of participants in the upcoming LHCP. We are felexible with contracted hours, and will consider a full time or part time candidate. This is a permanent contract, Monday to Friday initially. If you are looking for a new challenge and want to be part of an exciting project, making a positive difference every day, then apply today! Key Requirements: • Successfully completed bachelor’s degree level or above nursing education. • Must be registered with an appropriate division of The Nursing and Midwifery Board of Ireland. • Experience in field of clinical trials and/or other academic studies desirable. • Experience in respiratory specific testing e.g. Spirometry desirable. • Strong background and familiarity of use with healthcare technology systems: patient administration systems (PAS). Why choose Alliance Medical? CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Community Centre Supervisor
With 50+ years of experience and expertise, Apleona is part of a global business providing integrated facility management services across Ireland. We offer flexibility, career progression and a competitive start rate. We are looking for a Community Centre Supervisor to join our team on a full-time basis in Swords Working Pattern : Monday to Friday, 8:30 AM to 5 PM. Main duties and responsibilities : CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Catering Assistant
With 50+ years of experience and expertise, Apleona is part of a global business providing integrated facility management services across Ireland. We offer flexibility, career progression and a competitive start rate. We are currently recruiting a Part -time Catering assistant/cook to join our team in Dunlaoighre Flexibility required, 15 hours/week Main duties and responsibilities CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Facilities Assistant
The Company With 50+ years of experience and expertise, Apleona is part of a global business providing integrated facility management services across Ireland. We offer flexibility, career progression and a competitive start rate. We are currently looking for a Full-time Facilities Assistant to join our team in Dublin 8 Working pattern: Monday-Friday from 08:30-17:00 Job description: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Facilities Project Lead
The Company With 50+ years of experience and expertise, Apleona is part of a global business providing integrated facility management services across Ireland. We offer flexibility, career progression and a competitive start rate. We are currently looking for a Facilities Project Lead to join our team in Dublin Working Pattern : Monday to Friday, from 8:30 AM to 5 PM. Main duties and responsibilities CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
