Administrator jobs in Dublin
Sort by: relevance | dateAccounts Payable / Administrator
Accounts Payable / Administrator Maternity cover 12 month fixed-term contract Job title: Accounts payable/administrator Company: Granby Ltd Location: Dublin 1 Working hours: Monday to Friday 8.00am to 3.30pm (35 hours per week) Salary: €533 per week Description: Granby Ltd, a leading sausage manufacturer based in Dublin 1 is seeking an accounts payable/administrator to join our team. The ideal candidate will be confident, capable off multitasking and able to work effectively both independently and as part of a team. Requirements Please apply only if you are legally entitled to work in Ireland and the EU.
Administrator
An exciting role has arisen within Vhi for position of Administrator at Vhi Carrickmines. This is a maternity leave cover for 9 months. Vhi Health & Wellbeing has been established to develop medical, health and wellbeing services for our customers. This role comes with a competitive basic salary and a robust benefits package. As our service is provided to our patients between the hours of 8:00am - 10:00pm, 365 days per year, flexibility to work across a rolling roster is a must. Benefits: • Vhi Health Insurance • Pension • Annual Bonus • Unsocial allowance • Annual leave in lieu of bank holidays Role Purpose: • Provide an excellent level of service to patients and customers attending the clinic. • Manage all communications in a respectful and courteous manner e.g face-to-face, phones, email, etc. • Ensuring all patient information is entered accurately and computerized patient files are updated and secured accordingly • Organise and book patient appointments & advise of costs in relation to the range of VHI Healthcare policies. • Responsible for the smooth running of the Reception area and provide support to cross-functional team members • Provide support to the Clinic Manager and carry out any other duties as outlined on an Ad-hoc basis Education & Experience: • Experience in an administrative or customer facing role • Demonstrated capability in a customer facing environment is essential • Previous experience in a healthcare setting would be an advantage but is not essential Skills and Abilities: • Patient and customer focused and demonstrating related skills • Excellent communication skills • Excellent interpersonal skills • Good IT Skills – MicroSoft Office • Demonstrated alignment with Vhi Values Vhi is an equal opportunities employer. Accessibility: If you are a candidate with a disability and encounter difficulty accessing any part of this website or wish to discuss any matter relating to the accessibility of our building or services, please contact recruitment@vhi.ie Reasonable Accommodations: Our commitment is to make any reasonable accommodation for you in the recruitment process to give you the best opportunity to perform to your optimum in the application, test, and interview process.
Faculty Administrator
Job Summary: Griffith College are seeking a Faculty Administrator for the Graduate Business School. Reporting to the Head of Faculty, the faculty administrator provides administrative support across the many international programmes within the Graduate Business School (GBS). This involves the effective administration of both learners and staff (both full and part-time), working alongside the GBS core team. The role is central to the academic functioning of the Faculty and involves ongoing communication with various internal departments. The role centres on educational standards and high-quality service to all learners and staff. It is an extremely busy and demanding role that involves attention to detail, good communication skills, and problem solving. Job Responsibilities: Registration This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College. Griffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.
Administrator
SALARY SCALE: (Clerical V) €35,256 – €54,370 per annum HOLIDAYS: 28 days per annum LOCATION The post holder will be based in Ballymun Head Quarters. HEALTH: A candidate for and any person holding the office must be free from any health-related issue, which would render him/her unsuitable to hold the office and be in a state of health as would indicate a reasonable prospect of ability to attend regular and efficient service. CHARACTER: A candidate for, and any person holding the office must be of good character. HOURS OF WORK: 35 hours per week. Details of starting and finishing times, which may vary in accordance with Service needs, will be notified to you by the Administration Manager. There will be times when you will be required to work outside of the normal office hours. WORKING WEEK: Will be determined by Administration Manager ETHICAL CODE: The post holder is requested to respect the special charisma, ethos, and tradition of St. Michael’s House and to observe and comply with its general policies, procedures, and regulations. CONFIDENTIALITY: The post holder will have access to various types of records/information in the course of work. Such records and information are strictly confidential and unless acting on the instruction of an authorised person, on no account must information concerning staff, service users or other service business be divulged or discussed except in the performance of normal duty. In addition, records may never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required JOB PURPOSE: Reporting to the Administration Manager the post holder will have responsibility to provide comprehensive administrative support to the members of Service Area 1 Management/Clinic and to support the administrative work of the Service Area as required. Staff are expected to be flexible and where the exigencies of the services dictate; staff will be expected to work in any of the administrative functions as required by the Administrative Manager Duties & Responsibilities Main duties/Responsibilities 1. Provision and co-ordination of administration support to include:- • Attend meetings and take minutes • Typing, filing, records Management • To assist in the co-ordination and preparation of records, reports, presentations, etc • Diary Management, making appointments, setting up meetings, etc • To assist in the co-ordination, preparation and follow up from meetings • Photocopying, scanning and document management. • To develop and maintain a high-quality filing system in paper and electronic format • To be proactive in the management and co-ordination of communication between Departments • Administration of appropriate databases • Supporting the Administration Manager in planning and managing the total workflow effectively as required • To provide support in other areas across the organisation, as deemed necessary and assigned to you • Knowledge of Positive Approaches Monitoring Group (PAMG) an Advantage • Proficient in Office 365 Excel, Word • Have excellent communication skills, diplomacy and capable of developing positive working relationships both internally and externally. • Highly organised and have a strong work ethic • Ability to maintain confidentiality is a fundamental requirement • Flexible approach to work • Ability to promote and maintain best practices throughout the department to ensure a quality service is delivered at all times General • Always adhere to Departmental policies. • To perform such other duties appropriate to the post as may be assigned from time to time by the Human Resource Business Partner. Self-Development • To be aware of current developments and issues in human resources and pensions by reading current literature and keeping abreast of new developments, attending ‘in-house’ seminars, lectures, and courses when possible and as appropriate in consultation with the Director of HR. • To assume responsibility for his/her own professional development and safe work practice. • To ensure a safe environment for himself/herself, colleagues, and visitors. Professional • To have an excellent knowledge of St Michael’s House policies. • To present and act in a professional manner at all times and ensure colleagues do likewise. Health and Safety • The post holder is expected to be familiar with the policies, practices, and procedures of the HR Department. • To maintain a safe work environment in line with Health, Safety and Welfare at Work Act, 2005. • To work in a safe manner with due care and attention to safety of self and other authorised persons in the workplace. • Garda Vetting: S.t Michael’s House recognise its responsibilities under the National Vetting Bureau (Children and Vulnerable Persons) Act 2012-2016.This act applies to those employees who provide care for children and vulnerable adults. St Michael’s appointed liaison person will apply for vetting disclosure for new and current employees. The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. It is not intended to be Qualifications • Department of Education Leaving Certificate Examination, including Mathematics and English or Irish¹. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination OR • Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction OR • Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI) Experience Candidates must have: • 2 years’ experience in an administration role • Fluent verbal and written English language skills. • Excellent working knowledge of MS Office to include at least intermediate level skills in Excel, Word and Outlook • Excellent attention to detail • Ability to work independently with strong organisational skills. • Have ability to maintain a high level of confidentiality • Have confidence, be interested and enthusiastic and possess a friendly and positive approach to service users and staff. • A proven ability to prioritise a busy workload and meet deadlines • Excellent typing skills and good telephone manner • An ability to be highly professional and confidential in all dealings with staff, families, and service users • A proven ability to work on their own initiative and as part of a team CORE COMPETENCIES Quality Service • Strong use of initiative. • Demonstrates an ability to evaluate, audit and review practice. • Identifies and prioritises the requirements of change within own service area, bearing in mind the • departmental impact. • Utilises research and best practice to work. Continuous Learning and Development • Seeks to expand duties and responsibilities for the purposes of progression. Organisational Knowledge • Is well informed on Health Service trends nationally. • Can identify the services that differentiate St. Michael’s House from other healthcare facilities. • Understands the function of the different departments and promotes a multidisciplinary approach. • Awareness of national health strategies relevant to one’s job and grade. Planning and Organising • Demonstrates an ability to manage and develop self in a busy working environment. • Anticipates problems and issues and take preventative action to address these. • Sets realistic timeframes. • Prepares by ensuring adequate resources are available. • Ensures resources are utilised in an effective and efficient manner. Professionalism • Demonstrates the ability to work under pressure. • Awareness of one’s own strengths and weakness. • Demonstrates resilience by not taking things personally and striving for a successful outcome. • Maintains appropriate level of visibility throughout the organisation. Communication • Expresses ideas clearly and logically, supported by the appropriate evidence to persuade others. • Information sharing in an open and timely manner ensuring to keep relevant people informed. • Effectively communicates new initiatives and ideas to ensure successful implementation. Team Player • Understands and tolerates different needs and viewpoints. • Utilises team strengths and attributes in achieving goals. • Engages input from all team members. • Involves the team in discussions that may affect them. • Is aware of other’s role on the team Innovation • Embraces change by being flexible and enthusiastic to new ideas. • Brings all groups of staff together to identify inefficiencies and bring ideas for change to Senior Management. • Strives to continually improve own processes and service area. • Demonstrates creative ways to implement low-cost people development tools. Problem Solving and Decision Making • Acts quickly to address urgent matters. • Anticipates problems and issue and takes preventative action to address them. • Has basic finance and budgeting knowledge and draws on this to make decisions. • Ability to make decisions in challenging situations. • Accurately anticipates likely consequences of actions and decisions.
Receptionist and Administrator
Job description The successful applicant will work as a receptionist, as part of the front of house team and will report to the Operations Manager JOB RESPONSIBILITIES & REQUIREMENTS CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Executive Assistant, Nursing Administration
The role The purpose of the post is to provide administrative support to the Regional Director of Nursing and Midwifery in the delivery of the Regional Strategy. The person This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867 1. Professional Qualifications, Experience, etc (a) Eligible applicants will be those who on the closing date for the competition: (i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004. Or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irisp. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination. Or (iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction Or (iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI). (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties, as appropriate to the post, which may be assigned to him / her from time to time and to contribute to the development of the post while in office. Informal enquiries: Paul Gallagher, Regional Director of Nursing and Midwifery, HSE Dublin & South East Email: pgallagher@iehg.ie Phone No: 087 913 2389 HR Point of Contact: Shannon Tevlin, HR Officer - HSE Dublin & South East Email: stevlin@iehg.ie Phone No: 0877808550 Application Process: *** CV's will NOT be accepted*** Closing date: Monday 28th April 2025 @ 5pm Applications are to be made by Rezoomo System. Please use Google Chrome, Microsoft Edge, Safari or Mozilla Firefox browsers to apply on Rezoomo. CV's will not be accepted. Information submitted in your application will be shared with the assessment panel as part of the recruitment and selection process
Patient Experience & Healthcare Data Administrator
**Internal Competitions Only** Patient Experience & Healthcare Data Administrator (Temporary - Part-time, Grade IV) The Patient Experience & Healthcare Data Administrator will provide clerical and administrative support to the Patient Experience and Healthcare Data Service at the National Rehabilitation Hospital. The role will also provide cross-cover to other areas, including admissions. Duties will be designated by the Patient Experience and Healthcare Data Manager and may evolve as necessary to meet service needs. The candidate must, on the latest date for receiving completed application forms for the office, possess: This is a temporary part-time vacancy and salary for this post is aligned with Grade IV clerical administrator. For informal queries, contact Dr. Carol Barton , Patient Experience and Healthcare Data Manager at Carol.Barton@nrh.ie ---------------------------------------------------------------------------------------------------------------------- Applicants for the above post should submit a letter of application and Curriculum Vitae to arrive not later than 17:00 noon on Thursday, 24th April 2025 via Rezoomo. Shortlisting will be carried out on the basis of the information supplied in your CV. The criteria for Shortlisting are based on the requirements of the post as outlined above. Failure to include information regarding these requirements may result in you not being called forward for the next stage of the selection process. We are an Equal Opportunities Employer and support a smoke-free workplace policy.
Administrator, Reading Services Department/reception Cover
An exciting opportunity to work as part of a dynamic team within ChildVision About the Role: ChildVision's Reading Services is a national service that transcribes educational material for all students with a registered visual impairment, in primary and secondary education, in both mainstream and special schools across Ireland. We transcribe school books into a variety of accessible formats including braille, large print, digital and 3D. We currently have a vacancy for an administrator, this role will ensure the efficient running of administrative tasks within the department. This is an exciting opportunity to work in within a team that provides accessible formats to visually impaired students across the country. Reading Services also supports a Children's and Resource Library service and Assistive Technology use with our students. The successful candidate will also be required to fulfil some transcription work when time allows. This role will also provide reception cover for the main ChildVision campus. The successful candidate will provide excellent customer service and create a positive first impression. They will greet and assist visitors, parents and students, answer phone calls, handle inquiries alongside administrative duties. Full training will be provided to all new team members Skills: Essential · At least 2 years’ administration/reception experience · Highest attention to detail · High level of computer literacy, preferably ECDL or equivalent level Applications with Resume and full contact details of three referees by 12 noon on Tuesday 29th April 2025 to hr@childvision.ie ChildVision is an equal opportunities employer
Administration & Consumer Affairs Manager
Purpose of the Post This is a pivotal role within the hospital, supporting the delivery of an efficient and effective administration service and ensuring a compliant approach to the statutory functions of the HSE’s Your Service Your Say, Freedom of Information, GDPR and Data Protection. The post holder will provide Management of the Healthcare records and Administration Services Department and will involve working with Consultants, Department Managers and Nurse Managers in the delivery of efficient and effective administration services and excellent patient customer services in St. Columcille’s Hospital Principal Duties and Responsibilities The Administration & Consumer Affairs Manager role is to provide a continuing administration support services to patients and their relatives in the hospital by maintaining good communication and responding proactively to patients’ concerns. The role will encompass both the management of communications and patient administrative services responsibilities which includes the following: Specific Accountability · The post holder will assume a leading role in the investigation and management of complaints including those received at the point of occurrence, through written correspondence, from the Office of the Ombudsman and via Your Service Your Say. · Manage and collate patient feedback throughout patient surveys and comment cards throughout the hospital Functions and levels, ensuring that messages are clearly understood. Campaign Specific Selection Process Ranking/Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process. · Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation. Code of Practice The Health Service Executive will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principle basis. The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested, and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of the Code of Practice. Additional information on the HSE’s review process is available in the document posted with each vacancy entitled “Code of Practice, Information for Candidates”. Codes of practice are published by the CPSA and are available on www.hse.ie/eng/staff/jobs in the document posted with each vacancy entitled “Code of Practice, Information for Candidates” or on www.cpsa.ie . The reform programme outlined for the Health Services may impact on this role and as structures change the job description may be reviewed. This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned. Please complete and upload the application form attached to the job advert
Administrator
Purpose of the job The Administrator will support the Dublin South Citizens Information Service Development Manager in the delivery of a high quality service across a nominated area. Reporting to The Development Manager Main Duties • The Administrator is responsible for clerical and administration duties to support the Development Manager and regional management team in a wide range of activities. Service Delivery Administration: • Support the service delivery management team administratively in the work of the Citizen Information Service by; • Carrying out typing duties and maintaining records/filessuch as centre case files, local HR files, company files etc. as directed by the Development Manager • Arranging events and meetings and taking minutes at such meetings as directed by the Development Manager • Respond to, and allocate to the appropriate staff members as required, relevant telephone, letter, email and personal enquires in a prompt and professional manner. This may include overseeing reception, queues and/or appointment calendars as required. • Ensure thatthe day-today administration ofthe Centre is carried out in a professional manner • Provide administrative support to Information Officers, other staff and volunteers as directed by Development Manager Facilities Administration: • Stock taking and ordering of office supplies in line with company guidelines • Ensure the service area has an adequate stock of the publications, information leaflets, application forms etc. • Support the Development Manager in all matters related to premises management Financial Administration • Assist with financial monitoring, using a cloud based system to upload purchase orders and invoices etc., in line with financial guidelines, in liaison with the Regional Administrator as required • Prepare and assist in the collation and collection of data for inclusion in reports as directed by the Development Manager. General Administration • Support the Development Manager in meeting all health and safety requirements as set out in the Health and Safety Statement • Support local tasks such as rosters / maintaining leave requests as directed by the Development Manager • Support regional projects/functions/events as directed by the Development Manager • Attend seminars/meetings as directed by the Development Manager • Perform other duties appropriate to the role which may be required and agreed with the Development Manager from time to time • This is not an exhaustive list but serves to reflect the nature of the duties included in the role. Given the nature of the organisation, the role is subject to change over time • The job may involve on occasion working unsocial hours(evenings and weekends). Time off in lieu may be taken by agreement with the Development Manager. Essential Educational Qualifications and Attainments • Hold a recognised qualification at a minimum of Level 5 on the National Framework of Qualifications. • A minimum of 2 year’s Administrative experience. Desirable Educational Qualifications and Attainments • An NFQ recognised qualification in financial administration and / or office administration Essential Knowledge, Skills & Experience • Experience of working in an administrative role in a busy office environment and excellent customer service • Excellent written, communication and numeracy skills • Extensive IT skills and excellent working knowledge of Microsoft Office • Experience in data processing and filing using ICT systems Desirable Knowledge, Skills & Experience • Knowledge of the CitizensInformation Services and the work they do • Knowledge of/ experience in the following areas: - Payroll - IT financial software packages for example, Thrive. - HR software package - Financial and accounts data processing - Dealing with members of the public Core and special aptitudes, and skills • Ability to work on own initiative or as part of a team • Strong organisational skills and attention to detail • Excellent interpersonalskills, self-motivated, flexible and reliable Thisis a temporary position,subjectto satisfactory completion of a three-month probationary period. The period of probation may be extended at the discretion of the Development Manager. The successful candidate will be available to work 17.5 hours per week (part time). There may be a requirement to work evenings from time-to-time. Full Time Salary: Scale range of €26,411, €27,652, €28,889, €30,132, €31,372, €32,611, €33,848, €35,082, €36,323 (max), €37,560 (LSI1), €38,803 (LSI2). [Pro rata for part-time staff] Incremental Credit: It is expected that all new entrants to Dublin South Citizens Information Service will be appointed at point one of the salary scale. However, the company operates an incremental credit process for appointments higher than point one. This process is applicabl to new entrants into Citizens Information Service. Incremental credit criteria, based on the competencies for the role, are assessed against employment history as laid out in the application form only. A request for incremental credit from a successful candidate must be made within the first 3 months of employment. The decision on whether to award an incremental credit or not is a decision made by the Board and is subject to the availability of funding. Pension: A company pension scheme is in place, and membership is obligatory upon commencement. Employee contribution; 5% of salary, Employer contribution; 7% of salary. Please note the Citizens Information Service has established a normal retirement age in line with the state pension age (currently 66). Annual Leave: Calculated on a pro rata basis for part year service as follows: 23 days 24 days after 2 years’ service 25 days after 5 years’ service Full terms and conditions are contained in a Staff Handbook, which is issued with and forms part of the Employee Contract.
