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Sort by: relevance | dateWarehouse Operative
Job purpose To ensure the efficient and effective control of inbound and outbound warehouse parts stock. To support the provision of excellent service to customers. Key responsibilities Warehouse and sales performance Stock integrity – Maintain stock securely and in good condition – Assist the Warehouse Supervisor with regular perpetual stock checks to ensure that the physical stock agrees with the computerised inventory – Report mis-picks to the Warehouse Supervisor and record any discrepancies – Ensure faster moving parts are located in a convenient location to improve picking efficiency – Ensure stock of similar parts are appropriately segregated Inbound stock – Check all incoming stock deliveries against pack notes – Advise on any discrepancies promptly; marking paperwork accordingly – Check for damages on incoming parts orders and record any issues – Identify and place inbound parts into the correct locations (stock items, customer orders etc.) – Ensure all parts have a part number Outbound stock – Pick customer orders quickly and accurately to make ready for dispatch – Ensure the customer order is placed in the correct delivery bay – Guard against any unauthorised removal of parts stock out of the building – Ensure that authorised signatures, receipts or payments are received for all parts issued over the trade (front) counter – Adhere to First In, First Out (FIFO)stock control management processes Customer – Provide the highest levels of customer service by picking parts accurately and assembling for the customer delivery runs – Assist the team to resolve customer problems – Where applicable, ensure that trade customers that visit the TPS Centre are dealt with Systems and processes – Adhere to health and safety regulations at all times (particularly manual handling practices) – Maintain a clean and tidy working environment – Follow and comply with established business processes and guidelines (including warranty) – Ensure correct disposal or recycling in compliance with environmental regulations – Deal with exchange units appropriately and process returns swiftly – Complete all required documentation accurately and promptly – Utilise and update all systems effectively to carry out allotted tasks – Utilise training courses via learning services to continually develop and maintain skills required to perform your role – Ensure personal protective equipment are correctly used and stored – DPO Management? Key competencies – Genuinely TPS – Customer Experience – Managing Self – Operational Effectiveness Experience and knowledge – Experience in a parts or distribution operation involving inventory control, goods inwards and order picking would be advantageous – Computer literate – able to use appropriate systems and software (e.g. Excel) – Ability to work in a small team, as well using own initiative – Has a positive ‘can-do’ attitude – Ability to record information accurately and legibly – Has a methodical approach and pays attention to detail – Good communication skills – verbal and written – Honest disposition – Ability to lift and carry heavy items
Staff Officer, Monaghan, Louth And Meath
Location of Post A panel may be formed for Grade V Staff Officer, Cavan, Monaghan, Louth and Meath from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. The successful candidate may be required to work in any service area within the vicinity as the need arises. Informal Enquiries: Please contact the following: Recruitment Manager, Cavan Monaghan Email: cmrecruitmanager@hse.ie Please direct all enquiries to this email Details of Service Integrated Healthcare Areas are the substructures within each of the 6 health regions. There are 20 Integrated Healthcare Areas in total. They serve a population of between 150,000 and 450,000 and will take account of local geographies, population size, needs and services. Integrated Healthcare Areas bring together both acute and community services as well as other non-HSE providers. This will be crucial to supporting and enabling integrated health and social care. The HSE Dublin and North East health region is divided into 4 healthcare areas: More than one million people live in this region. The Grade V will work within the current HSE context taking into account emerging changes in the Irish Health System. This will include a requirement to adapt to the Regional Healthcare Areas and associated governance structures. It will also require an understanding of the changing health policy context including Sláintecare, the Integrated Service Delivery Model and Integrated Healthcare area structure and Networks of Care. Reporting Relationship The post holder will report to Grade VI or other nominated supervisor/manager. Purpose of the Post To provide administrative and data management support within the relevant department and to supervise assigned staff as required. Eligibility Criteria: Qualifications and/ or experience: This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867 (a) Eligible applicants will be those who on the closing date for the competition: Have satisfactory experience as a clerical officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 OR Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irisp. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination. OR Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction. OR Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI). Note1: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria. And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability and management ability, for the proper discharge of the office. Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. * A list of ‘other statutory health agencies’ can be found here . Post Specific Requirements · Demonstrate significant experience of working in a busy office environment managing competing demands and multiple concurrent pieces of work. · Demonstrate your experience of managing large volumes of data and using this information to prompt and aid decision making · Experience of working with a wide range of internal and external stakeholders · Demonstrate depth and breadth of experience of working in a changing environment as relevant to the role Other requirements specific to the post Post-holders may be required to attend the service outside of their normal rostered hours to deal with matters requiring urgent attention, as necessary. Access to appropriate transport to fulfil the requirements of the role. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. For further information on this post, please view the attached job specification . ***CV's not accepted for this campaign*** Please submit application form for this exciting role through the Rezoomo website (Using Google Chrome). Only fully completed application forms submitted via Rezoomo will be accepted. No exceptions will be made. * We recommend that candidates submit their application a minimum of 1 hour before the closing date and time to ensure their application form has been uploaded successfully to Rezoomo. Applications will not be accepted after this date and time, no exceptions will be made*
Speech & Language Therapist Senior Grade
Would you like to work for a great employer? Enable Ireland is an organisation that makes a real difference to the lives of children and adults with disabilities in Ireland, and is named as one of Ireland's Irish Independent 150 Best Employers 2024 . Enable Ireland, as an equal opportunities employer, proudly maintains a Silver Award in Diversity from the Irish Centre for Diversity. We vigorously advocate for fairness, respect, equality, diversity, inclusion, and engagement, and are dedicated to ongoing enhancement in these areas. We are currently seeking a highly-motivated Senior Speech and Language Therapist to join our team in Enable Ireland CDNT 2 & CDNT 7 Based in Tallaght & Ballyboden We are open to recruiting either: · Experience working with Augmentative & Alternative Communication (AAC). If you believe you would fit the role then please submit your application today. Benefits As a staff member of Enable Ireland, you will have access to a wide range of benefits, including: · Excellent internal and external training opportunities · Generous annual leave entitlements · Flexible Working · Long service reward scheme · Pay adjusted Maternity Leave · Pay adjusted Adoptive Leave · Pay adjusted Paternity Leave · Wellbeing benefits · Pension For a full list of our benefits & conditions, please click here: What now? To apply, please download the Job Description and Person Specification for your information and complete the online application form. CVs will not be accepted. Closing date for applications: Friday 18th April, 2025 @12pm. A panel may be formed from this vacancy for any similar vacancies, which may arise during the next 12 months in the region · The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant. · Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview. · Applications are invited from suitably qualified applicants from all sections of the community. · The above information serves only as a guide to the advertised position. Enable Ireland, at its discretion, reserves the right to change this prior to appointment. · Please review Enable Ireland’s Rezoomo Privacy Policy here: https://enableireland.ie/resources/publications/rezoomo-privacy-policy · Please review the Enable Ireland’s External Data Protection Notice available at https://www.enableireland.ie/privacy-policy for details on how Enable Ireland processes applicant’s personal information. Please note if you are invited for interview, we will share your personal data with: 1) Any virtual service provider we use to host the interview; and 2) the interview panel (if applicable). Your information will be stored for this purpose in line with our retention policy
Staff Nurse
Would you like to work for a great employer? Enable Ireland is an organisation that makes a real difference to the lives of children and adults with disabilities in Ireland, and is named as one of Ireland's Irish Independent 150 Best Employers 2024 . Enable Ireland, as an equal opportunities employer, proudly maintains a Silver Award in Diversity from the Irish Centre for Diversity. We vigorously advocate for fairness, respect, equality, diversity, inclusion, and engagement, and are dedicated to ongoing enhancement in these areas. We are currently seeking a highly-motivated Staff Nurse to join our team in our Adult Respite Services, Ard na Mara, Ladysbridge, Co Cork. Contract Type: Permanent Contract Hours: 37.5hours per week Salary Scale: €34,492 to €50,362pro rata per annum. Salary scales are subject to LSI’s (Long Service Increments) Annual Leave Entitlement: 33/34/36 days depending on experience Overview of the Post: To provide a safe, homely environment to adults who are visiting Enable Ireland community homes. To work with the Service Owners to meet their identified needs during their stay. As a member of the team and through a person centred approach work with Services Owners accessing respite service including the delivery of intimate and personal care, housekeeping and social support. Overview of Duties & Responsibilities: Please see Job Description for list The successful candidate will have Essential Criteria: Statutory Registration, Professional Qualifications, Experience, etc (a) Eligible applicants will be those who on the closing date for the competition: Be registered with the Nursing & Midwifery Board of Ireland [NMBI] (Bord Altranais agus Cnáimhseachais na hÉireann). And (b) Candidates must possess the requisite knowledge and ability, (including a high standard of clinical and administrative capacity), for the proper discharge of the duties of the office. Annual registration On appointment, practitioners must maintain live annual registration on the Register of Nurses & Midwives maintained by Nursing and Midwifery Board of Ireland [NMBI] (Bord Altranais agus Cnáimhseachais na hÉireann). · Possess a full clean manual driving license Desirable Criteria: · Experience of working with adults or children with disabilities desirable. · Experience of working within a residential/respite setting an advantage. · Have a minimum of 1 years post registration experience · Experience of working in a person-centred health or social care setting · Have such experience as will enable him/her to provide nursing duties as required. If you believe you would fit the role then please submit your application today. Benefits As a staff member of Enable Ireland, you will have access to a wide range of benefits, including: · Excellent internal and external training opportunities · Generous annual leave entitlements · Flexible Working · Long service reward scheme Pay adjusted Maternity Leave · Pay adjusted Adoptive Leave · Pay adjusted Paternity Leave · Wellbeing benefits · Pension For a full list of our benefits & conditions, please click here: https://w ww .enableireland.ie/about -u s/careers/employee -b enefits What now? To apply, please download the Job Description and Person Specification for your information and complete the online application form. CVs will not be accepted. Closing date for applications: Thursday 17th April 2025 before noon A panel may be formed from this vacancy for any similar vacancies, which may arise during the next 12 months. · · The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant. · Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview. · Applications are invited from suitably qualified applicants from all sections of the community. · The above information serves only as a guide to the advertised position. Enable Ireland, at its discretion, reserves the right to change this prior to appointment. · Please review Enable Ireland’s Rezoomo Privacy Policy here: https://enableireland.ie/resources/publications/rezoomo-privacy-policy · Please review the Enable Ireland’s External Data Protection Notice available at https://www.enableireland.ie/privacy-policy for details on how Enable Ireland processes applicant’s personal information. Please note if you are invited for interview, we will share your personal data with: 1) Any virtual service provider we use to host the interview; and 2) the interview panel (if applicable). Your information will be stored for this purpose in line with our retention policy
Occupational Therapist Senior Grade
Would you like to work for a great employer? Enable Ireland is an organisation that makes a real difference to the lives of children and adults with disabilities in Ireland, and is named as one of Ireland's Irish Independent 150 Best Employers 2024 . Enable Ireland, as an equal opportunities employer, proudly maintains a Silver Award in Diversity from the Irish Centre for Diversity. We vigorously advocate for fairness, respect, equality, diversity, inclusion, and engagement, and are dedicated to ongoing enhancement in these areas. We are currently seeking a highly-motivated Senior Occupational Therapist to join our team in Enable Ireland CDNT 2 & CDNT 7 based in Tallaght & Ballyboden We are open to recruiting either: Contract Type: Permanent Contract Hours: 0.5WTE (17.5hrs) allocated to each CDNT Salary Scale: €57,771 to €68,385 pro rata per annum. Salary scales are subject to LSI’s (Long Service Increments) Annual Leave Entitlement : 33 days pro rata per annum and proportionately less for less than 12 months service. Overview of the Post: Enable Ireland delivers children’s services under the national Progressing Disabilities Services (PDS) model for children and young people with complex needs arising from a disability. As a Lead Agency within this model, Enable Ireland has responsibility for the delivery of services to children assigned to Children’s Disability Network Teams (CDNT) within designated network areas. Services are provided in accordance with legislative and service delivery frameworks and requirements, within the resources allocated. As a senior member of the interdisciplinary team, the post holder will be responsible for the provision of Occupational Therapy services, including assessment and intervention to children and adolescents enrolled on the CDNT. Services will be provided across a variety of settings including the clinic, schools, preschools and special schools, children’s homes and community settings. Overview of Duties & Responsibilities: Please see Job Description for full list The successful candidate will have Essential Criteria: i. Be registered, or be eligible for registration, on the Occupational Therapists Register maintained by the Occupational Therapists Registration Board at CORU ( https://www.coru.ie/ ) And ii. Have three years full time (or an aggregrate of three years) post qualification clinical experience And iii. Have the requisite knowledge and ability (including a high standard of suitability and professional ability) for the proper discharge of the duties of the office And iv. Provide proof of Statutory Registration on the Occupational Therapists Register maintained by the Occupational Therapists Registration Board at CORU before a contract of employment can be issued Annual Registration i. On appointment practitioners must maintain annual registration on the Occupational Therapists Register maintained by the Occupational Therapists Registration Board at CORU And ii. Practitioners must confirm annual registration with CORU to Enable Ireland · Minimum of 1 year post qualification experience of working with children with a range of disabilities / developmental delay and their families. · Experience in conducting Assessment of Need. · Experience of working with children aged 0 – 18 years and their families. · Relevant current experience prescribing and monitoring equipment based on children’s’ needs · Full driving License with access to own transport Desirable Criteria: · Relevant post graduate training specific to 0 – 18 years, such as Sensory Integration, Assistive Technology, Upper Limb Management of Tone, Splinting, Feeding, Postural Management, etc · Relevant training and experience in the assessment and intervention of children with autism. · Experience of supervising basic grade occupational therapists and/or students. · 2 or more years working in paediatric services with children with a variety of disabilities and/or complex needs · Experience in conducting Assessment of Needs assessments. If you believe you would fit the role then please submit your application today. Benefits As a staff member of Enable Ireland, you will have access to a wide range of benefits, including: · Excellent internal and external training opportunities · Generous annual leave entitlements · Flexible Working · Long service reward scheme · Pay adjusted Maternity Leave · Pay adjusted Adoptive Leave · Pay adjusted Paternity Leave · Wellbeing benefits · Pension For a full list of our benefits & conditions, please click here: What now? To apply, please download the Job Description and Person Specification for your information and complete the online application form. CVs will not be accepted. Closing date for applications: Friday 18th April, 2025 @12pm. A panel may be formed from this vacancy for any similar vacancies, which may arise during the next 12 months in the region · The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant. · Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview. · Applications are invited from suitably qualified applicants from all sections of the community. · The above information serves only as a guide to the advertised position. Enable Ireland, at its discretion, reserves the right to change this prior to appointment. · Please review Enable Ireland’s Rezoomo Privacy Policy here: https://enableireland.ie/resources/publications/rezoomo-privacy-policy · Please review the Enable Ireland’s External Data Protection Notice available at https://www.enableireland.ie/privacy-policy for details on how Enable Ireland processes applicant’s personal information. Please note if you are invited for interview, we will share your personal data with: 1) Any virtual service provider we use to host the interview; and 2) the interview panel (if applicable). Your information will be stored for this purpose in line with our retention policy
Team Member
Costa Coffee requires a fully flexible Team Member for our store in Waterford Retail Park. At Costa Coffee we are as passionate about our people as we are our great coffee! Being a part of our team gives you the chance to learn new skills in coffee excellence whilst letting your personality shine through. As a Costa Barista you receive full training in delivering every customer with an unbeatable coffee experience, through great customer service and great coffee. Are you: -
Team Leader
Costa Coffee requires a Team Leader for the opening of store in Lisduggan. At Costa Coffee we are as passionate about our people as we are our great coffee! Being a part of our team gives you the chance to learn new skills in coffee excellence whilst letting your personality shine through. As a Costa Barista you receive full training in delivering every customer with an unbeatable coffee experience, through great customer service and great coffee. Are you: -
Purchasing Administrator
OVERALL ROLE OBJECTIVE: The post holder is responsible for all administrative duties within the Procurement Department. The post holder will ensure that all orders are placed within an acceptable time, expedite orders to ensure on time delivery and will be expected to communicate any supply issues to Procurement Specialists and the procurement Supervisor. JOB SPECIFIC RESPONSIBILITIES: The post holder will: 1. Ensure that all Purchase Orders including Customer specific, Expense (Stationary, Sundry, and PPE), Depot and Almac inventory are placed in a timely manner 2. Expedite Order confirmations and agree delivery dates with suppliers 3. Ensure the purchase order system is maintained and kept up to date at all times 4. Resolve material queries resulting from supplier non conformances, e.g. provision of purchase documentation such as certificates & packing lists 5. Liaise with Procurement Specialists to ensure the timely order placement from predefined Re-order point reports 6. Liaise with operational departments to support sourcing of sundry and commodity items as required 7. Record departmental KPI’s. Assist with data capture for supplier KPI’s to include the recording of internal information specifically relating to the upkeep of Tracker Spreadsheets. 8. Support invoice approval by checking received quantities against invoice quantity and invoice price against purchase order price 9. Assume responsibility for the overall administration and filing within the department, i.e. Purchase Order and Delivery Documentation 10. Ensure effective time management, prioritising tasks in accordance with department structure. 11. Ensure documentation is generated and completed in accordance with the principles of GMP and internal Standard Operations Procedures. 12. Fulfil any necessary duties associated with the role, as and when required. QUALIFICATIONS GCSE (or equivalent) Mathematics and English Language, Grades A – C OR Significant relevant experience in a purchasing administrative role EXPERIENCE Previous experience within an administrative role Previous experience of generating, placing and expediting orders with suppliers (internal or external) KEY SKILLS Proficiency in the use of IT packages (to include Microsoft Word, Excel, Outlook) Proven ability to follow written work instructions Proven communication skills (written and verbal) Ability to manage multiple tasks simultaneously whilst maintaining a high level of accuracy in all work carried out Ability to work effectively on own initiative and effectively contribute within a team environment
Management Accountant
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 7 JOB PURPOSE: The Management Accountant will be responsible to a Finance Business Partner (senior accountant) and will lead a small team of staff in the provision of an efficient, effective, and professional management accounting service to a Directorate within the business. The management accounting roles are challenging in nature, typically managing budgets in excess of £100m per annum and covering all aspects of the annual budgeting and reporting cycle. The Finance Homelessness team provides a critical financial planning and analysis role to support the Housing Executive in the delivery of this statutory function. To support NIHE business delivery and our vision and values REQUIREMENTS: 1. Possess a recognised professional accountancy qualification (CCAB or equivalent) for example ACA, ACCA, ACMA, CPFA. APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Service Administration Assistant
Salary: NJC Scale Pts 3-5: £24,027 - £24,790 (£13.20 - £13.62ph) We also offer: In addition to a competitive salary, Action Cancer offer a Total Reward Package – see Appendix - which focuses on what our staff value, and includes a flexible mix of rewards designed to meet staff needs, their lifestyle, and their stage in life, including a time-off-in-lieu accrual system, training, flexible family-friendly working arrangements, pension contributions, and excellent professional development opportunities. Action Cancer is a local Northern Ireland charity - all our money is raised to provide services for local communities. Our dedicated team of staff and volunteers work across the whole of Northern Ireland helping to save lives and support people affected by cancer. To operate our services we must raise circa £4 million every year. We provide early detection and health promotion services, and counselling and support services for cancer patients and their families, thereby making a real difference to people who are affected by or living with cancer. Action Cancer staff - a mix of highly skilled professionals - are the most valuable asset to our charity. We offer a wide variety of training and development opportunities, and family friendly initiatives to enhance work-life balance, and to value and support individuals and family life. In recognition of this we were awarded Best Learning and Development Organisation in Ireland - Not for Profit Sector, and were winners of The Irish News ‘Best Place to Work’ Award, Employers For Childcare “Childcare Works Award”, Employers For Childcare Family Friendly Employer Award - Social Enterprise/Charity of the Year, and Employer of the Year AwardbyUTV Business Eye Awards. We were also very proud to achieve Investors in People Gold Champion status, Investors in People Health & Wellbeing Good Practice accreditation, and Investors in Volunteers accreditation. These awards testament to our continued commitment to “have highly valued, trained, enthusiastic, focused and committed people who work together and engage with others to make a positive impact on our community”. Overall Responsibility As Northern Ireland’s leading local Cancer Charity providing prevention, detection and support services, this vital role working within a team providing a high-quality clerical and reception support for Action Cancer’s Services primarily in Action Cancer House (Belfast) as well as in the BIG BUS, Action Cancer’s state-of the art mobile service. Main Areas of Responsibility Administration · To provide clerical and administrative support for in-house clinics primarily in Action Cancer House and on rotation on the Big Bus and regional locations. · To provide reception cover in Action Cancer House using the switchboard, as well as greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. · On rotation provide reception cover on the BIG BUS, maintaining contact with ACH, greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills. · To deal with enquiries from and provide information and guidance to clients and the general public, passing queries to the appropriate person. · To ensure the provision of relevant information for the Client Information Database (CID), maintaining and updating CID using the bespoke appointment system. Provide reports and statistical information for internal Audit’s and KPI’s · To provide administration assistance to the clinics within Action Cancer House. · To assist Consultant Radiologists and qualified Reading Radiographers with the administrative process required whilst reading mammograms. · To deal with enquiries around client appointments and referrals from GP’s and hospitals. · To assist the administration team in completing paperwork and maintaining accurate medical records and efficient filing and administrative system as required within Services Administration at Action Cancer House, including administration follow-up systems and processes following service provision. · To provide cover for evening and early morning clinics held in Action Cancer House, when required. • To ensure all services are effectively promoted in line with Services Marketing and PR Strategy – Social Media · To create and maintain information databases and to assist with the administration around services PR to include photocopying, mail shots, and the production of posters and flyers. · To minute interdepartmental meetings and provide other administrative needs as required. · To adhere to Health and Safety and control of infection policies and other guidelines and procedures of Action Cancer. Under direction of the Administration Manager: · deal with initial enquiries relevant to identified programme delivery areas (Big Bus, Health Improvement Services, TS Supports, Mammography and Skin Assessment) within agreed programme parameters and costs, and carry out the administration and scheduling of bookings and appointments for all Service Programmes. · prepare the BIG BUS Service rota on a monthly basis, ensuring the BIG BUS rota is up to date and communicated to everyone involved. · schedule Big Bus operational days and provide details of site visits to be completed. · as necessary liaise directly with Fundraising Department regarding stakeholder requirements following agreed policies and processes regarding appointing and agreed administration needs. · update and ensure all information is available for evaluations and audits of the service when appropriate, through production of statistical reports on utilization, referrals, and diagnosis for clients, funders and evaluation reports for Service Level Agreements and quarterly reviews as required in identified timescale. · assist in the promotion and administration needs of the BIG BUS throughout Northern Ireland. · manage and maintain waiting lists for all Therapeutic Supports. General Duties · To provide information on Action Cancer services. · To carry out any other duties as agreed with the Services Administration Manager. · To assist with basic cleaning of the BIG BUS interior and to ensure that it is kept clean and tidy at all times. · To undertake any training deemed relevant to the post. · At all times to respect the confidentiality and dignity of our patients and clients adhering to Action Cancer’s Data Protection Policy. · Flexibility to increase hours to cover holiday/sickness. · To maintain close working and effective communication with other departments within Action Cancer. · To travel throughout Northern Ireland to wherever the BIG BUS is sited. Staff travel together to the Big Bus by means of 1) a company vehicle, or 2) by means of their personal car. 1) When staff travel by company vehicle a rota is prepared, and names are allocated to drive colleagues to and from the Big Bus, starting from and finishing at Action Cancer House. 2) When staff are required to use their own cars, a rota is prepared, and names are allocated to drive colleagues to and from the Big Bus using personal cars, starting from and finishing at Action Cancer House. The Big Bus can be located anywhere in NI, resulting in early starts/late return. This job description will be subject to review in the light of changing circumstances and is not intended to be rigid and definitive, but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. It is important to note that the responsibilities of the post may change to meet the evolving needs of the services that the charity provides. General Responsibilities Members of staff are expected at all times to provide the appropriate service and to treat those with whom they come into contact with in a courteous and respectful manner All staff must comply with Action Cancer’s No Smoking Policy on Action Cancer Premises and also while on duty for the charity. All duties are carried out in compliance with Action Cancer’s Health and Safety Policy and Statutory requirements. Action Cancer is an Equal Opportunities Employer. You are required to adhere to Action Cancer’s Equal Opportunities Policy throughout the course of employment. All staff must comply with Action Cancer Data Protection Policy and Procedures. To ensure the ongoing confidence of the public in the staff of Action Cancer, staff must ensure they maintain the high standards of personal accountability. Terms and Conditions of Employment · 2 satisfactory written references are required direct from a current / previous employer covering the preceding two years of employment. · Successful applicants must evidence their right to work in the UK (under the Asylum and Immigration Act).This will be evidenced in the first instance by a passport or other forms of ID that will be outlined if no passport is available. · 6 months probationary period · Evidence of relevant academic and professional qualifications · Evidence of appropriate vehicle documentation · All potential employees may be asked to attend a pre-employment medical Where such references are unavailable, and in respect of employee(s) joining directly from school or government sponsored youth training schemes, character references will be required.
