Administrator jobs in Dublin
Sort by: relevance | dateAccounts Payable / Administrator
Accounts Payable / Administrator Maternity cover 12 month fixed-term contract Job title: Accounts payable/administrator Company: Granby Ltd Location: Dublin 1 Working hours: Monday to Friday 8.00am to 3.30pm (35 hours per week) Salary: €533 per week Description: Granby Ltd, a leading sausage manufacturer based in Dublin 1 is seeking an accounts payable/administrator to join our team. The ideal candidate will be confident, capable off multitasking and able to work effectively both independently and as part of a team. Requirements Please apply only if you are legally entitled to work in Ireland and the EU.
Administrator
An exciting role has arisen within Vhi for position of Administrator at Vhi Carrickmines. This is a maternity leave cover for 9 months. Vhi Health & Wellbeing has been established to develop medical, health and wellbeing services for our customers. This role comes with a competitive basic salary and a robust benefits package. As our service is provided to our patients between the hours of 8:00am - 10:00pm, 365 days per year, flexibility to work across a rolling roster is a must. Benefits: • Vhi Health Insurance • Pension • Annual Bonus • Unsocial allowance • Annual leave in lieu of bank holidays Role Purpose: • Provide an excellent level of service to patients and customers attending the clinic. • Manage all communications in a respectful and courteous manner e.g face-to-face, phones, email, etc. • Ensuring all patient information is entered accurately and computerized patient files are updated and secured accordingly • Organise and book patient appointments & advise of costs in relation to the range of VHI Healthcare policies. • Responsible for the smooth running of the Reception area and provide support to cross-functional team members • Provide support to the Clinic Manager and carry out any other duties as outlined on an Ad-hoc basis Education & Experience: • Experience in an administrative or customer facing role • Demonstrated capability in a customer facing environment is essential • Previous experience in a healthcare setting would be an advantage but is not essential Skills and Abilities: • Patient and customer focused and demonstrating related skills • Excellent communication skills • Excellent interpersonal skills • Good IT Skills – MicroSoft Office • Demonstrated alignment with Vhi Values Vhi is an equal opportunities employer. Accessibility: If you are a candidate with a disability and encounter difficulty accessing any part of this website or wish to discuss any matter relating to the accessibility of our building or services, please contact recruitment@vhi.ie Reasonable Accommodations: Our commitment is to make any reasonable accommodation for you in the recruitment process to give you the best opportunity to perform to your optimum in the application, test, and interview process.
Faculty Administrator
Job Summary: Griffith College are seeking a Faculty Administrator for the Graduate Business School. Reporting to the Head of Faculty, the faculty administrator provides administrative support across the many international programmes within the Graduate Business School (GBS). This involves the effective administration of both learners and staff (both full and part-time), working alongside the GBS core team. The role is central to the academic functioning of the Faculty and involves ongoing communication with various internal departments. The role centres on educational standards and high-quality service to all learners and staff. It is an extremely busy and demanding role that involves attention to detail, good communication skills, and problem solving. Job Responsibilities: Registration This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College. Griffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.
Administrator
SALARY SCALE: (Clerical V) €35,256 – €54,370 per annum HOLIDAYS: 28 days per annum LOCATION The post holder will be based in Ballymun Head Quarters. HEALTH: A candidate for and any person holding the office must be free from any health-related issue, which would render him/her unsuitable to hold the office and be in a state of health as would indicate a reasonable prospect of ability to attend regular and efficient service. CHARACTER: A candidate for, and any person holding the office must be of good character. HOURS OF WORK: 35 hours per week. Details of starting and finishing times, which may vary in accordance with Service needs, will be notified to you by the Administration Manager. There will be times when you will be required to work outside of the normal office hours. WORKING WEEK: Will be determined by Administration Manager ETHICAL CODE: The post holder is requested to respect the special charisma, ethos, and tradition of St. Michael’s House and to observe and comply with its general policies, procedures, and regulations. CONFIDENTIALITY: The post holder will have access to various types of records/information in the course of work. Such records and information are strictly confidential and unless acting on the instruction of an authorised person, on no account must information concerning staff, service users or other service business be divulged or discussed except in the performance of normal duty. In addition, records may never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required JOB PURPOSE: Reporting to the Administration Manager the post holder will have responsibility to provide comprehensive administrative support to the members of Service Area 1 Management/Clinic and to support the administrative work of the Service Area as required. Staff are expected to be flexible and where the exigencies of the services dictate; staff will be expected to work in any of the administrative functions as required by the Administrative Manager Duties & Responsibilities Main duties/Responsibilities 1. Provision and co-ordination of administration support to include:- • Attend meetings and take minutes • Typing, filing, records Management • To assist in the co-ordination and preparation of records, reports, presentations, etc • Diary Management, making appointments, setting up meetings, etc • To assist in the co-ordination, preparation and follow up from meetings • Photocopying, scanning and document management. • To develop and maintain a high-quality filing system in paper and electronic format • To be proactive in the management and co-ordination of communication between Departments • Administration of appropriate databases • Supporting the Administration Manager in planning and managing the total workflow effectively as required • To provide support in other areas across the organisation, as deemed necessary and assigned to you • Knowledge of Positive Approaches Monitoring Group (PAMG) an Advantage • Proficient in Office 365 Excel, Word • Have excellent communication skills, diplomacy and capable of developing positive working relationships both internally and externally. • Highly organised and have a strong work ethic • Ability to maintain confidentiality is a fundamental requirement • Flexible approach to work • Ability to promote and maintain best practices throughout the department to ensure a quality service is delivered at all times General • Always adhere to Departmental policies. • To perform such other duties appropriate to the post as may be assigned from time to time by the Human Resource Business Partner. Self-Development • To be aware of current developments and issues in human resources and pensions by reading current literature and keeping abreast of new developments, attending ‘in-house’ seminars, lectures, and courses when possible and as appropriate in consultation with the Director of HR. • To assume responsibility for his/her own professional development and safe work practice. • To ensure a safe environment for himself/herself, colleagues, and visitors. Professional • To have an excellent knowledge of St Michael’s House policies. • To present and act in a professional manner at all times and ensure colleagues do likewise. Health and Safety • The post holder is expected to be familiar with the policies, practices, and procedures of the HR Department. • To maintain a safe work environment in line with Health, Safety and Welfare at Work Act, 2005. • To work in a safe manner with due care and attention to safety of self and other authorised persons in the workplace. • Garda Vetting: S.t Michael’s House recognise its responsibilities under the National Vetting Bureau (Children and Vulnerable Persons) Act 2012-2016.This act applies to those employees who provide care for children and vulnerable adults. St Michael’s appointed liaison person will apply for vetting disclosure for new and current employees. The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. It is not intended to be Qualifications • Department of Education Leaving Certificate Examination, including Mathematics and English or Irish¹. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination OR • Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction OR • Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI) Experience Candidates must have: • 2 years’ experience in an administration role • Fluent verbal and written English language skills. • Excellent working knowledge of MS Office to include at least intermediate level skills in Excel, Word and Outlook • Excellent attention to detail • Ability to work independently with strong organisational skills. • Have ability to maintain a high level of confidentiality • Have confidence, be interested and enthusiastic and possess a friendly and positive approach to service users and staff. • A proven ability to prioritise a busy workload and meet deadlines • Excellent typing skills and good telephone manner • An ability to be highly professional and confidential in all dealings with staff, families, and service users • A proven ability to work on their own initiative and as part of a team CORE COMPETENCIES Quality Service • Strong use of initiative. • Demonstrates an ability to evaluate, audit and review practice. • Identifies and prioritises the requirements of change within own service area, bearing in mind the • departmental impact. • Utilises research and best practice to work. Continuous Learning and Development • Seeks to expand duties and responsibilities for the purposes of progression. Organisational Knowledge • Is well informed on Health Service trends nationally. • Can identify the services that differentiate St. Michael’s House from other healthcare facilities. • Understands the function of the different departments and promotes a multidisciplinary approach. • Awareness of national health strategies relevant to one’s job and grade. Planning and Organising • Demonstrates an ability to manage and develop self in a busy working environment. • Anticipates problems and issues and take preventative action to address these. • Sets realistic timeframes. • Prepares by ensuring adequate resources are available. • Ensures resources are utilised in an effective and efficient manner. Professionalism • Demonstrates the ability to work under pressure. • Awareness of one’s own strengths and weakness. • Demonstrates resilience by not taking things personally and striving for a successful outcome. • Maintains appropriate level of visibility throughout the organisation. Communication • Expresses ideas clearly and logically, supported by the appropriate evidence to persuade others. • Information sharing in an open and timely manner ensuring to keep relevant people informed. • Effectively communicates new initiatives and ideas to ensure successful implementation. Team Player • Understands and tolerates different needs and viewpoints. • Utilises team strengths and attributes in achieving goals. • Engages input from all team members. • Involves the team in discussions that may affect them. • Is aware of other’s role on the team Innovation • Embraces change by being flexible and enthusiastic to new ideas. • Brings all groups of staff together to identify inefficiencies and bring ideas for change to Senior Management. • Strives to continually improve own processes and service area. • Demonstrates creative ways to implement low-cost people development tools. Problem Solving and Decision Making • Acts quickly to address urgent matters. • Anticipates problems and issue and takes preventative action to address them. • Has basic finance and budgeting knowledge and draws on this to make decisions. • Ability to make decisions in challenging situations. • Accurately anticipates likely consequences of actions and decisions.
Receptionist and Administrator
Job description The successful applicant will work as a receptionist, as part of the front of house team and will report to the Operations Manager JOB RESPONSIBILITIES & REQUIREMENTS CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
