Jobs in Galway
Sort by: relevance | dateOffice Administrator Grade: Clerical Officer
The Role: The Office Administrator is a key role that directly contributes to Water Safety Ireland’s mission of education and lifesaving activities by assisting in the administrative duties of Water Safety Ireland (WSI). While reporting to the Senior Office Administrator, The Office Administrator (Clerical Officer) may also be called upon to administer projects and assist other Team members and Council Members from time to time. This role requires the appointee to work independently and proactively, demonstrating Initiative, ownership and follow through of all tasks within their responsibility. CONDITIONS OF SERVICE Terms of Appointment Appointment is subject to a one year probationary period. If at any-time during this period, it appears that the appointee would not be suitable for final appointment the probation will be terminated. Reporting Structure The Clerical Officer will report to the Senior Office Administrator. Location WSI has a Hybrid Working Policy that allows you to apply to work remotely up to three days and in the office for a minimum of 2 days a week. Remuneration The salary scale applicable to this position is the Clerical Officer scale. The salary scale as of 1 June 2024 is €561.46 – 890.18 per week. Starting salary Candidates should note that the starting salary will be at the minimum of the pay-scale and will not be subject to negotiation. Different remuneration and conditions may apply, if, immediately prior to appointment the appointee is already a serving Public Servant. Prior to taking up duty an appointee seconded to the post will be required to provide a comprehensive statement to WSI from his/her substantive employer confirming salary and pension details. Annual Leave The appointee will be entitled to 22 working days holidays in each year (in addition to the usual Public and Bank Holidays) to be taken at a time or times convenient to WSI. The appointee will be required to take annual leave for the period of the Christmas closure of WSI offices. Key Responsibilities: Daily Tasks Include the following: (Please note this list is not definitive nor restrictive) • As the first point of contact in the office, to rapidly react to incoming queries and assist where possible, and direct to relevant parties when unable to complete the request and ensure communication loops are completed • Assist in Garda Vetting Processes and Procedures for WSI • Ownership of office databases including Shared Contacts and Membership Database to include collecting, amending & reconciling data as required • Ownership of Course Registration – verification of membership & insurance • Ownership of shipment of certificates, manuals and stock control, liaising with outsourced providers where required • Administration of Franchisee membership process • Assist in administration of PHECC programme • Assist in handling any GDPR queries • Assist in management of Assets, completing relevant administration and ensuring Asset Register is up to date • General Administration, to include, but not limited to, updating of course registration, liaising with external stakeholders to ensure certificates and other membership requests are fulfilled in a timely manner • Assist in fulfilment of orders for WSI pamphlets and merchandise upon request • Assist other team members, council members and volunteers in other administrative tasks as required What Success looks like: The following Key Performance Indicators will be periodically measured to benchmark productivity and success in this role: · Adherence to agreed calendar of agreed deadlines on weekly, monthly, quarterly and annual basis · Other KPIs as agreed between CO and line manager Health and Safety · To report any health and safety issues clearly and promptly to all relevant stakeholders. · To attend all training. This may include training outside of normal working hours, and it may include training on site, at alternative locations or online training platforms. · To maintain any continuous training and update any certifications that may be required to successfully complete the responsibilities of the role. · To immediately attend to all accidents or incidents, ensuring that appropriately trained first aider is called if necessary and that all accidents and incidents are accurately and promptly reported to the Health and Safety Officer on the appropriate form. Customer Care · To be professional, courteous, and positive in all dealings with all stakeholders. · To deal with all customer queries, concerns or complaints in a prompt, courteous and professional manner. · To inform all relevant stakeholders of any customer complaints or concerns with a view to learning from the situation and preventing a recurrence. · To reflect the values and mission of Water Safety Ireland and Public Service in every aspect of your role. Key Competencies this Role Requires: · Team Work - A key competency of this role is Team Work. This is demonstrated by: 1. Shows respect for colleagues and co-workers 2. Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate 3. Offers own ideas and perspectives 4. Understands own role in the team, making every effort to play his/her part · Information Management and Processing - A key competency of this role is the ability to analyse information and make appropriate decisions. This is demonstrated by: 1. Approaches and delivers all work in a thorough and organised manner 2. Follows procedures and protocols, understanding their value and the rationale behind them Keeps high quality records that are easy for others to understand 3. Draws appropriate conclusions from information 4. Suggests new ways of doing things better and more efficiently 5. Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculations such as arithmetic, percentages etc. · Delivery of Results - A key competency of the role is delivery of results. This is demonstrated by: 1. Takes responsibility for work and sees it through to the appropriate next level of completion on own initiative. 2. Completes work in a timely manner 3. Adapts quickly to new ways of doing things 4. Checks all work thoroughly to ensure it is completed to a high standard and learns from mistakes. Writes with correct grammar and spelling and draws reasonable conclusions from written instructions 5. Identifies and appreciates the urgency and importance of different tasks 6. Demonstrates initiative and flexibility in ensuring work is delivered. Is self-reliant and uses judgment on when to ask manager or colleagues for guidance. · Customer Service and Communication Skills - A key competency of this role is demonstrating excellent customer service and communication skills. This is demonstrated by: 1. Actively listens to others and tries to understand their perspectives/ requirements/ needs Understands the steps or processes that customers must go through and can clearly explain these 2. Is respectful, courteous and professional, remaining composed, even in challenging circumstances 3. Can be firm when necessary and communicate with confidence and authority 4. Communicates clearly and fluently when speaking and in writing · Specialist Knowledge, Expertise and Self Development - A key competency of this role is demonstrating specialist knowledge, expertise, and self-development by: 1. Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT systems, spreadsheets, Microsoft Office, relevant policies etc. 2. Clearly understands the role, objectives and targets and how they fit into the work of the unit 3. Is committed to self-development and continuously seeks to improve personal performance · Drive and Commitment to Public Service Values- A key competency of this role is possessing the drive and commitment to Public Service Values. This is demonstrated by: 1. Consistently strives to perform at a high level and deliver a quality service 2. Serves the Government and people of Ireland 3. Is thorough and conscientious, even if work is routine 4. Is enthusiastic and resilient, persevering in the face of challenges and setbacks 5. Is personally honest and trustworthy 6. At all times, acts with integrity Person Specification
Welcome Advisor
What is the opportunity? This is an exciting opportunity for an ambitious and self-motivated individual who would like to build their skills and progress their career within Bank of Ireland. Working as part of a dynamic and supportive team you will have the opportunity to work closely with our personal and business customers. In this role, you will:
Assistant Staff Officer
Essential Qualifications and Skills Candidates must: • have the requisite knowledge, skills and competencies to carry out the role to a high standard; • be capable and competent of fulfilling the role to a high standard; • have obtained at least Grade O6 (formerly D3) in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. Overview of the Role The role is in the Finance Department and may be assigned to any area in the Department as required by the Finance Manager. This post is in the Finance Department and the duties will relate to the designated area of work within the Finance department. Candidates will be required to use the ATU accounting (Agresso) and/or payroll (Core HR) packages in carrying out their duties. The extensive use of Excel will also be required in the role. Duties • The appointee may be assigned to any of a very wide range of areas or activities carried out in the University, in any of its campuses. • The job could include the supervision of small groups, usually of one level, on routine clearly defined tasks where the jobholder’s duties include the organisation of work and staff to achieve specific, usually cyclical targets. • Alternatively, the job could involve work on specific areas of service provided by or within the University, involving the application of interpreted policy under general supervision only, to specific cases and the making of recommendations on a particular course of action. The jobs would usually involve taking decisions, within clearly defined policy, on level/eligibility/entitlement with regard to such issues as course entry, services, fees, grants, etc. and communicating with students, staff and members of the public on non-routine matters. • The appointee could also be assigned as a secretary, involving the provision of a range of supportive services, including typing and audio typing, to a senior officer/committee/staff member and involving access to and processing significant confidential information. The job could involve regular contacts with students, staff, the public and organisations and individuals at all levels where discretion, tact, courtesy and judgement would have to be constantly exercised. • All jobs demand a good knowledge and skill in the use of Information and Communication Technologies and appointees will be expected to use new techniques and technologies as they arise. The University will provide the necessary training as appropriate. • Following appointment, the appointee will be assigned to a particular location and post – TUs may operate a number of different locations in addition to the main campus. On assignment to the particular post, the University will provide a detailed list of duties and responsibilities applicable to the post. Salary Scale Grade IV Salary Scale (€36,717.00 - €49,707.00) * Candidates external to the sector may be appointed up to the 3rd Point (€40,817.00) of the Salary Scale in accordance with University Policy. Hours of Work 35 hours
General Operative
Duties include: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
General Operative
Role Summary: We are looking for General Operatives to join our team in our Waste Transfer station located in our Main depot on the Headford Road. Our Transfer station is a fast paced environment, and we are seeking individuals to join the team working on our picking line, yard and wash bay. License/Certification in either 360 grab, forklift, Loading shovel and Teleporter are a distinct advantage but not strictly necessary for the General Operative role. General Operative Responsibilities: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Production Operative - Washroom Operator (Evening)
At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.Viatris empowers people worldwide to live healthier at every stage of life.We do so via: Access – Providing high quality trusted medicines regardless of geography or circumstance;Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and Partnership – Leveraging our collective expertise to connect people to products and services. Job Description & Qualifications Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment. For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world. The Role & What You Will Be Doing The Production Operative will support activities performed in all production areas - Autoclave, Tunnel & Washroom. Every day, we rise to the challenge to make a difference and here’s how the Production Operative (evening) role will make an impact:
Administrator/Receptionist
TOBIN, a large multi-disciplinary (engineering, environmental, planning) consultancy practice operating in Ireland since 1952, is currently looking to recruit an Administrator/Receptionist to join our busy and growing team in our Galway Office. This is a varied and challenging role where time management and attention to detail will be key and essential attributes for the individual assuming the role. The Administrator/Receptionist will support the administrative needs of the Building & Infrastructure division and will also be responsible for managing the main reception of the Galway office. The Administrator/Receptionist will work closely with and report to the Office Manager. This role is fully office-based. Key Tasks and Responsibilities: • Assisting with project and proposal administration, ensuring compliance with system processes and procedures- Ongoing Monthly • Assist with the preparation of proposal correspondence, ensuring all information is up to date on Union Square (internal systems)- Ongoing • Assistance with the upkeep of management spreadsheets, data entry and document management- Ongoing • Drafting project documentation such as Minutes, meeting records, letters etc – Ongoing • Preparation of templates and other standard documents – Periodically • Assisting project teams in the preparation of presentations and collation of information • Performing data entry tasks on a recurring basis such as the upkeep of commitments register, recording turnover figures. • Assist with the alignment of critical project information on Union sq. and period reviews of same. • Ensuring supplier information is up to date and recorded internally • Assist with the co-ordination of Monthly Invoicing and preparation of drafts invoices for PM’s based on an agreed schedule- Ongoing Monthly • Updating B&I monthly actual billing with account information a draft summary report on critical items – Ongoing Monthly • Compliance ISO checks for Proposals and Projects – Periodically • Assist in the printing and preparation of Submission documents for Planning, Fire Safety and tender documents – Periodically • Assist with collation and co-ordination of Main Consultancy Agreement (our agreements with clients) and also Sub-Consultancy agreements. – Ongoing Monthly • General Administration assistance within the B&I division. Reception Duties • Coordinate front desk activities and the efficient management of incoming calls & emails including taking accurate notes • Greet and welcome visitors / clients to the office • Maintenance of the reception area and meeting rooms • Monitor staff movements in and out of the office • Monitor visitor access and maintain security awareness • Management & Distribution of incoming post and other deliveries • Management of outgoing post, parcels and other items (incl. Couriers) • There will be an additional requirement to provide general administrative support and performing other relevant duties for other core divisions, when needed. Requirements & Skills • Working knowledge of Microsoft Word, Excel, and Outlook • Strong attention to detail with the ability to multi-task and prioritise tasks • Solid and professional written and verbal communication skills • The ability to work on your own initiative • Excellent time management and organisational skills • Previous administrative and/or receptionist experience in the construction, engineering or professional services industry would be an advantage • Experience working on a team and owning a team-player mentality • A natural flair for and enjoy dealing with people and, always strive to provide the best customer service Note: The above is not an exhaustive list of duties and may vary as necessitated by your evolving role and the overall business objectives of the company. The post-holder will be required to maintain and enhance their knowledge, skills, and aptitudes necessary to respond to a changing environment. How to Apply: If you feel that this opportunity is something you may be interested in and would like an opportunity to discuss the matter further, please forward your c.v. to hr@tobin.ie
Yard Controller
Main Purpose of Job: We are currently recruiting for a Yard Controller to join the Connolly Motor Group within the Valet team on site Hyundai Oranmore. The role: The successful candidate will be required to work as part of the team to continuously deliver the highest level of satisfaction to internal and external customers. You will be responsible for managing the upkeep and presentation of the site. This will require you to continually strive to ensure the appropriate sales and service vehicles are in a first-class condition. You will also ensure the highest level of customer satisfaction is continually attained, completing the work on time. Role Responsibilities: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
HGV Driver
Description Role Summary: We are looking for HGV drivers to join our fleet. We are seeking customer focused individuals to collect waste and recycling on our Domestic and Commercial routes. HGV Driver Responsibilities: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Service Valetor
Main Purpose of Job: We are currently recruiting for a Valetor/Detailer to join the Connolly Motor Group, within the Valet team at Hyundai Oranmore.The successful candidate will be required to work as part of the valet team to continuously deliver the highest level of satisfaction to internal and external customers. This will require you to continually strive to ensure the appropriate sales and service vehicles are in a first-class condition. You will also ensure the highest level of customer satisfaction is continually attained, completing the work on time. Role Responsibilities: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
