Jobs in Dublin
Sort by: relevance | dateOperations & Administration Manager
Salary scale: €45,000 - €50,000 depending on skills and experience Location: Remote. Mobile for team meetings Benefits: Flexible working hours. Contributory Pension after 6 months probationary period. The role We are recruiting an experienced Operations and Administration Manager with strong administrative and leadership experience, who can operate in both a hands-on and a strategic manner. This role has a wide range of responsibilities and reports to the Head of Operations and Impact. The organisation Sanctuary Runners is an innovative, award-winning, solidarity-through-sport organisation which uses running, jogging, walking and other sporting activities to bring everyone in the community together - including migrants and especially those seeking international protection and refugee status. Founded in Cork in 2018, Sanctuary Runners has grown to c.40 groups nationwide, supporting a community-led approach to integration around Ireland. A small staff team develops and supports the network of Sanctuary Runners groups. The impact of this award-winning organisation is far-reaching and our model allows communities to get to know each other and improves physical and mental health. As a community-based group that focuses on positive action, we operate under the principles of solidarity, friendship and respect. Vision Our vision is for a more inclusive, integrated and equal society where the benefits of multiculturalism are clearly understood and valued and community integration is properly understood, valued and championed. Mission Our mission is to become bridge builders, in Ireland and internationally, by using running, jogging, walking groups and other sporting events to bring people together, including, and especially, asylum seekers, refugees and migrants. By building and creating these opportunities in an equal and respectful way it will enable people to develop friendships, networks and learn from each other. About You You are passionate about the vision and potential of Sanctuary Runners. You are a self starter and problem solver, with a process improvement mindset. You are comfortable working remotely. You are focused on attention to detail, organised, and comfortable managing competing priorities. You are naturally empathetic, action-oriented and have the life or work experience to be able to work on your own initiative as well as part of a team. Responsibilities Operations ﹘ Develop, maintain, and manage office systems and procedures - including GDPR compliance and IT requirements. ﹘ Support the Management team in creating an agile and connected remote team. HR ﹘ Ensure HR policies are up to date and oversee all HR procedures. ﹘ Coordinate staff recruitment and onboarding processes ﹘ Act as Health and Safety Officer. Governance ﹘ Work with the Management Team to ensure compliance with the Charities Governance Code and across all other regulatory and statutory areas. ﹘ Provide administrative support to the Board of Directors. Finance ﹘ Develop and maintain finance policies. ﹘ Support the Management team in the preparation of new budgets and tracking income. ﹘ Support the Management team with the administration of grants. Candidate Skills and Experience ﹘ Strong administrative skills with a minimum of 3-5 years experience in an administration or operations role within the nonprofit sector. ﹘ Specific experience in 3 of the 4 areas of responsibility. ﹘ A relevant qualification in one or more specific areas of responsibility and/or in Business Administration. ﹘ Excellent communications skills, both verbal and written. ﹘ Strong experience in IT support and IT knowledge (experience with Google Workspace, MS 365 and SharePoint desirable). ﹘ Excellent working knowledge of Quickbooks or similar financial accounting software. ﹘ Experience in the development and management of systems and procedures that ensure efficient office operations. ﹘ Knowledge of GDPR and charity governance. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
General Operators & Team Leaders
Reporting to: Landscapes Contracts Managers This job description outlines some of the duties and responsibilities that are associated with your role but it is by no means an exhaustive list and may be amended as the management of the company directs. Duties Include: General Operative:- Training & Development: At SAP Landscapes, we believe that our most important asset is our people. That is why we like to promote from within and develop employees to progress further in their career. As a General Operative you have the potential to become a 2nd in crew and subsequently a foreperson, through consistent training & development.
Admin/Document Control
Position Summary: Arcadis|DPS Group Advanced Technology Group is seeking an Admin/Document Control candidate with a solid background in construction support to join our growing team based in Ireland. This position will oversee all activities involved within the Document Control environment and supervise the day-to-day Document Control operations. The successful candidate will align all Document formatting, Naming and Revision logs to the highest standards of good documentation practices and specifications. This team is a fantastic place for a document control professional to take their career to new heights. The ideal candidate will be a self-motivated individual with strong leadership, communication and organisational skills. The successful candidate will lead a team with the importance of meeting targeted commitments while being flexible to the ever-changing and fast paced environment of our clients’ sites. Key Responsibilities: Responsibilities shall include but not limited to:
Product Support Specialist
About Quora: Quora’s mission is to grow and share the world’s knowledge. To do so, we have two knowledge sharing products:
Finance Administrator
Role Outline We are recruiting a qualified and experienced Finance Administrator. This is a part-time position initially requiring 14 hours per week. The organisation Sanctuary Runners is an innovative, award-winning, solidarity-through-sport organisation which uses running, jogging, walking and other sporting activities to bring everyone in the community together - including migrants and especially those seeking international protection and refugee status. Founded in Cork in 2018, Sanctuary Runners has grown to c.40 groups nationwide, supporting a community-led approach to integration around Ireland. A small staff team develops and supports the network of Sanctuary Runners groups. The impact of this award-winning organisation is far-reaching and our model allows communities to get to know each other and improves physical and mental health. As a community-based group that focuses on positive action, we operate under the principles of solidarity, friendship and respect. Vision Our vision is for a more inclusive, integrated and equal society where the benefits of multiculturalism are clearly understood and valued and community integration is properly understood, valued and championed. Mission Our mission is to become bridge builders, in Ireland and internationally, by using running, jogging, walking groups and other sporting events to bring people together, including, and especially, asylum seekers, refugees and migrants. By building and creating these opportunities in an equal and respectful way it will enable people to develop friendships, networks and learn from each other. About you You are passionate about the vision and potential of Sanctuary Runners. You are a self starter, possess excellent organisational skills, and have the ability to work independently. You are comfortable working remotely. You are naturally empathetic, action-oriented and have the life or work experience to be able to work on your own initiative as well as part of a team. Responsibilities ﹘ Day-to-day finance activities (e.g. processing invoices, payments, managing purchase orders, data entry to Quickbooks). ﹘ Tracking and reconciliation of donations. ﹘ Preparation of monthly reconciliations (e.g. Bank Reconciliation) ﹘ Preparation of monthly grant reports. ﹘ Preparation of monthly salary information and liaising with external providers (e.g., payroll provider and pension providers). ﹘ Assisting Management team and staff with preparation of grant budgets. ﹘ Assisting with the preparation of end of year accounts for the Auditors. ﹘ Preparation of bi-monthly management accounts for the CEO and for the board. ﹘ Assisting with annual Charity regulator returns. Candidate Skills and Experience - Ideally IATI and IPASS qualified with at least 3 - 5 years experience in the nonprofit sector. - Strong knowledge of accounting and bookkeeping procedures. - Highly numerate and analytical. - IT skills should include strong fluency in cloud accounting software, (Quickbooks preferable) and Microsoft Office/GSuite. - Excellent attention to detail, with the ability to spot numerical errors. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Administrator Officer
About the CRU The Commission for Regulation of Utilities (CRU) is Ireland's independent energy and water regulator. The work of the CRU impacts every Irish home and business ensuring safe, secure and sustainable energy and water supplies for the benefit of all customers. Security of Supply and Wholesale Markets The CRU’s Security of Supply and Wholesale Markets Division holds a key role in protecting the interests of electricity customers and supporting the transition to a decarbonised electricity system. The Division is responsible for ensuring security of supply; making sure there is enough generation capacity to meet the needs of electricity customers, and regulating the wholesale electricity market; ensuring that the market is working efficiently in the best interests of electricity customers. Work areas are expanding with the development of new technologies and the transition to a high renewable energy power system. The Flexibility & System Services team sits in this Division. The role of the team covers a diverse area of work including and span economic, technical, legal, European and policy issues. These functions include: • Implementing policy to support the integration of renewable technologies and other zero-carbon technologies needed of the transition to a decarbonised system • Developing new market arrangements for the procurement of system services needed to keep the system secure at high levels of renewable generation • Developing new flexibility markets on the distribution system to support the electrification of heat and transport, in addition to the connection of wind and solar generation to the system • Implementing the National Energy Demand Strategy, and increasing demand response and flexibility from all users of the system • Implementing EU legislative requirements in relation to flexibility As an Administrative Officer, you will have the opportunity to develop your administrative skills while assisting the CRU to achieve its strategic objectives. The CRU will provide you with ongoing support and training and there will be ample opportunity for professional development allowing you to maximise your potential. A shortlist of suitable candidates may be established to fill potential future positions within the organisation. Role Description The Flexibility and System Services team includes a senior manager, senior analysts and analysts who work in collaboration. The team works closely with several teams in ESB Networks, EirGrid and the Department of Energy, Communications and Climate in addition to regular interactions with market participants and other stakeholders. The Administrative Officer will provide support for the team and lead the co-ordination of stakeholder engagements (e.g. meetings, workshops etc). Responsibilities Reporting to a Manager, the Administrative Officer’s role will typically include activities such as: • Stakeholder co-ordination: o Acting as the team’s point of contact for industry stakeholders and coordinating with analysts on the team to ensure queries are directed to the appropriate members of the team and responded to. o Organising and co-ordinating regular and one-off meetings with external teams these will vary from in-person, hybrid and virtual meetings o Assist in the organisation and hosting of large industry meetings, conferences, webinars and workshops. o Attend and record minutes and actions of stakeholder and operational meetings, as appropriate. o Other general co-ordination duties as may be assigned. • General administrative support: o General administrative support for the team o Tracking the status of meeting actions o Assist with responses to Freedom of Information and other similar requests o Tracking, issuing and filing letters/correspondence relevant to the team o Co-ordinating with consultants working with the team, and managing documentation associated with their deliverables o Managing correspondence, consultation responses and other documentation using the CRU’s records management system and sharepoint/intranet site o Managing documentation related to Flexibility and System Services o Other general administrative duties as may be assigned. The above list is not exhaustive. The Candidate Essential Criteria: Candidates must have on or before the closing date for applications the following: 1. Minimum of 2 years relevant administrative / clerical experience 2. Comprehensive knowledge of Microsoft 365 Products (Word, Excel, PowerPoint & Outlook) Desirable requirements: 3. Experience of using records/document management applications 4. Previous experience co-ordinating meetings, workshops and other events with multiple stakeholders. 5. Previous knowledge/experience of working in a regulatory body. Core Competencies (Appendix A) • Teamwork • CRU Specialist Knowledge • Analysis & Decision Making • Delivery of Results • Interpersonal & Communication Skills • Drive, Commitment and Values The Package We are offering an attractive package: • Starting salary of €35,792 (Salary scale: €35,792 - €58,249) o Candidates should note that entry will be at the minimum of the scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. o Candidates should note that different pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. • Attractive Pension Scheme • Increments may be awarded subject to satisfactory performance. • Opportunity to work remotely up to 3 days per week. • Access to cycle to work scheme. • 23 days rising to 24 days after 5 years’ service and 25 days after 10 years’ service • 11 days bank/ public holiday • Flexible working arrangements • Opportunity to remote work for up to 3 days per week • Tax free bus / Luas to assist with travel costs to and from work. • Access to Employee Assistance Programme • Opportunity for further education Appendix A Key competencies for the role Teamwork • Clearly understands their own role in the team, making every effort to play their part while being aware of the activities of other team members. • Can articulate points at team meetings. • Is flexible, adaptive and willing to lead change, positively contributing to the achievement of team objectives. • Builds, leads and maintains contact with colleagues at all levels to assist in performing role and is growing their network in comparable organisations. CRU/Specialist Knowledge • Clearly understands the role and objectives and how they fit into the work of the team. • Develop proficient knowledge of their key priorities and tasks within team and/or division. • Developing broader knowledge of CRU’s impact throughout the regulated sector. • Fully understands and can articulate/drive CRU’s values and mission. • Knowledge of all divisions in the CRU and awareness of the environment in which CRU operates. Analysis & Decision Making • Displays great interest in learning and developing knowledge of systems and processes. • Is clearly gaining an understanding of policies and processes. • Is displaying good understanding of the need for record keeping and has them in place. • Is displaying a growing understanding of the different information types and sources and is learning and developing confidence in their ability to make decisions. Delivery of Results • Shows a good understanding of the work responsibilities and is displaying increasing awareness of key processes. • Understands the time pressures that others are under and works to support them. • Is displaying a clear understanding of the written and verbal language used in the organisation. • Recognises timelines and ensures delivery of tasks. • Seeks assistance, guidance or mentoring at an appropriate level. Interpersonal & Communication Skills • Understands the need for courteousness and respect. • Understands the standards and expectation of the organisation. • Is capable in all situations and has developed an understanding of the perspectives/ requirements/needs of others. Drive, commitment and values • Recognises excellent performance standards are critical and provides a service including all the critical components of a quality service. • Demonstrates awareness of the Commission’s function and role and displays an understanding of the value of this. • Strives in their first year to see, accept and deliver quality work based on a strong work ethic
Buying Administration Assistant
Today there are 13 Avoca locations across the country and so much of what you see in our stores has been designed by our in-house Creative team. We are passionate about Irish craft and design, and maintaining the integrity of the Avoca brand while always striving to create new, innovative, meaningful products and experiences. As a team, we foster a very creative and collaborative environment, and we are looking for an enthusiastic and talented buyer’s administration assistant to join our Buying team in Avoca Head Office in Kilmacanogue. Avoca Buyer's Admin Assistant Avoca are looking for a Buyers admin assistant to join them on an ongoing basis to help support the team with a backlog of admin across Fashion, Accessories, Homeware and Beauty. Your responsibilities will include: · Monitoring the critical path and delivery schedule · Regular catch ups with internal departments including warehouse and store teams · Liaising with suppliers to request order confirmations · Allocating stock and ensuring inter store transfers are carried out regularly to Avoca stores · Raising Purchase orders and product splits to stores across a range of departments · Daily communication with suppliers on a range of issues from managing orders, investigation of shortages/non-compliant deliveries · Completing trend research comparative shops and feeding back to relevant buyers · Creating reports and sales analysis to assist the buying team · Preparing Buyers packs for appointments · Assisting with Range Planning and Picture Sheets · Ownership of keeping supplier bible up to date · Sample management across all departments · Assisting with product launches · Supporting with any ad-hoc admin that is needed for the team The successful candidate will have gained experience in a similar buying admin or retail role and be confident in a fast-paced environment. An interest in Excel and analysing data and retail is beneficial. Being immediately available is essential as this role is likely to be filled ASAP. Why work with us? We're always on the lookout for like-minded folks to join our merry band of men and women. So, apart from coming to work with your amazing teammates every day, we also offer the following benefits:
International Telcommunications Porting Specialist
This job requires that you have previous experience in telecommunications porting in Europe. This is a full-time remote opportunity based in the Ireland Timezone GMT for 8am-5pm PST shift. Shifts will be flexible with growth. The Telecommunications Voice Provisioning Specialist is a member of our Voice Provisioning Team. They are one of the primary contacts throughout the onboarding of clients and new services and work hard to deliver the highest level of customer service to our clients. What to expect As a Telecommunications Voice Provisioner, you'll be responsible for all aspects of telephone number and product order management of telecommunications work orders where accuracy and proactive issue handling are essential. Accepting incoming orders from our sales team, agent, partners and customers directly. Entry of all data into customer accounts and orders, documenting and maintaining all necessary communication and information within the customer account, as well as process and entry of orders. Orders may be complex at times, require solid project management skills, and good business judgement to determine best handling of orders. Tasks include quality assurance checks, submitting, tracking, communicating internally and externally of order status and issues, resolving problems, and completing orders. Essential Duties and Responsibilities The essential functions included for a Telecommunications Voice Provisioner but are not limited to the following: Seniority Level Entry level with potential for growth Industry Information Technology & Services, Voice, Telecommunications We are looking for applicants with at least 1 year of work experience or equivalent of working in customer service of telecom services, local number portability and someone who has excellent communication skills, a strong work ethic and foundational technical skills. Most importantly we are looking for quick learners ready to kick-start their careers. This is a fast paced environment and requires someone who is self motivated and disciplined.
Junior Purchasing Administrator
We may have been at the top of our game for 40 years but that doesn’t mean we stop striving to be better… We are a dynamic Irish SME that distributes our fragrance products to over 4,000 retail store customers around the world. Based in our converted farmhouse in Kilmacanogue, Co. Wicklow we export 90% of our sales to North America, the UK, Europe and Australia. We have exciting plans to grow our existing markets and enter new ones, but we need you to develop our supply-chain capacity and resilience to make this happen. As we expand into new markets, we seek a Junior Purchasing Administrator to join our collaborative Operations team. Are you ready to take the next step up in your career? Role Info: Junior Purchasing Administrator Kilmacanogue, Co Wicklow / Hybrid Working €35,000 - €45,000 Depending on Experience Plus Benefits Package Including a Company Pension Scheme, Bonus and More… Your Skills: Purchasing/Procurement, Supplier Relationship Management, ERP/MRP Systems, Excellent Communication, Driven and Resilient, Troubleshooting and Problem Solving Closes for applications 17th May 2024 The Junior Purchasing Administrator Opportunity: As a Junior Purchasing Administrator, you'll be a vital contributor to our Supply Chain Operation, reporting to the Supply Chain Operations Manager. Your responsibilities will include creating and managing purchase orders, negotiating with suppliers, maintaining supplier relationships, and ensuring smooth transactions. This role offers an excellent opportunity for a detail-oriented individual with a passion for supply chain management to contribute to our organisation's success. Key Requirements: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Retail Assistant
Here at Primark, we love to do things our way. Because we help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Retail Assistant. Because you matter People are at the heart of what we do, so it’s essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first: • Salary: we offer a competitive salary €12.70 per hour plus premium Sunday rate • Balance: Enjoy flexibility with accommodating shifts • Pension: Secure your future with our generous pension scheme • Discounts: Use your in-store employee discount across our fabulous range • Support: Explore our well-being initiatives and employee assistance programme. • Holiday: Enjoy generous holidays, based on your hours • Opportunity to progress your career internationally What will I be doing? As a Retail Assistant, you’ll be making our customer’s day, every day. Here’s what this looks like in action: • Providing customers with an amazing experience as you help them with things like sizes or styles, purchases, or returns • Setting up a good-looking shop floor with full shelves, tidy fitting rooms and all the latest fashions, as well as keeping a tidy and well-organised stockroom • Delivering a fast, friendly, efficient experience at till points, processing queries, voids, and returns. • Receiving, unpacking and checking off new deliveries. Getting our products on to the shop floor and ensuring they’re all correctly priced - all while making sure everything meets our high standards Who you are: We love to delight our customers with amazing in store experiences and that starts with you! Here’s what we need: • You’re passionate about people and creating those amazing experiences • You’re honest, a strong communicator who can also listen, share ideas and get involved where needed • You’ve got good organisational skills and attention to detail • You’re a team player with high levels of motivation, a positive attitude and willingness to learn • You’re interested in fashion and the latest looks • Ideally, you’ve got some experience working within a busy retail environment CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
