Workplace Facilities' Co-Ordinator

We are seeking a dedicated Workplace Facilities Coordinator to join our team. In this role, you will play a pivotal part in ensuring that our workplace operates seamlessly, assisting the Workplace team in delivering services and thus, enabling the business to carry out their business activities in a safe comfortable, productive, and cost-effective environment. If you are a detail-oriented, proactive professional with a knack for organization and a commitment to excellence, we would love to hear from you.

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least 40% of your week away from home and our Dublin Office.

What you’ll be doing:

Our Workplace team is often the first point of contact for our employees, customers and visitors, reporting into the Workplace Client Service Delivery Manager, your main responsibilities will include;

· Being familiar with the relevant deliverables of all third-party suppliers and directly delivered services to Workplace.

· Ensuring all works delivery by third parties are in line with that which has been agreed.

· Assist third parties in any support or assistance required to enable them to delivery on their responsibilities.

· Co-ordination as required so all services are delivered to the agreed standard.

· Be a point of escalation to the business if service delivery is not as expected or agreed.

· Assist Health & Safety/ Security Officers to ensure health and safety standards are met for the protection of all AXA Ireland staff and customers and provide preventative maintenance and health & safety information support for employees.

· Manage and maintain all RAMS, PTW and associated contractor documentation for all works on locations in your area.

· Process all related PO,s, invoices and accruals for services as required within Workplace.

· Takes on ad hoc tasks or projects as requested by your line manager.

Your Profile

· Prior experience, ideally 2 years, in a role related to Facilities/Health & Safety or related business area would be advantageous.

· Management or trade qualifications, or qualifications in Facility Management and Health & Safety would be beneficial but not essential.

· A working knowledge or understanding of the overall compliance to Health & Safety, IT Security, and all legislation/compliance in the Workplace.

· Proficient in MS Office and preparing reports.

· Proven excellent customer service skills.

· Good negotiation, influencing, good planning and organizational skills.

· Awareness of budgetary and cost control procedures.

As a precondition of employment for this role, you must be eligible and authorized to work in Ireland and/or the United Kingdom.

This recruitment campaign will be used to support permanent, temporary and/or extension for any upcoming similar positions.

About AXA

Would you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life? Here at AXA we strive to lead the transformation of our industry. We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA - a leading global brand and one of the most innovative companies in our industry - onto even greater things.

In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.

About the Entity

Proud to be part of the AXA Group, at AXA Ireland our values are at the heart of everything we do. We work together as One AXA, embracing our differences to make our teams great. We believe integrity, courage and our customer-first approach is what makes us a great place to work. AXA is an equal opportunities employer and welcomes applications from across all communities.

What We Offer

One of the best things about joining AXA is our rewards package. At AXA Ireland, we’re appreciative of the people who work for us and our rewards package reflects that. You can expect to receive:

• Competitive salary with annual review

• Annual company & performance-based bonus

• Contributory pension scheme (up to 10% employer contributions)

• Life Assurance

• Generous annual leave plus Bank Holidays

• AXA employee discounts

• Education support and plenty of learning opportunities.

AXA is proud to support the needs of our employees and as such understands everyone has individual work and home life responsibilities. We are therefore happy to discuss flexible working arrangements, should this be a requirement for you.

At AXA, we want to become one of the most inspiring companies to work for and to achieve this ambition, we need the best talent to come and work for us. We look for candidates with the right skills and values to join us and selection is based on a fair and equal process. As a financial services company, all successful candidates will require employment checks, so we can ensure regulatory compliance.

We’re proud to be committed to equal opportunities and welcome applications from all backgrounds.

AXA Ireland dac consider applicants on the basis of skills, experience & qualifications and without regard to race, colour, religion, sex, national origin, age, marital or veteran status, sexual orientation, disability or any other legally protected status