Training Administrator

Salary: £23,500 - £23,893 per annum

Main duties and responsibilities • To provide learners with an enriching experience during their studies with the College by having the Work Based Learning office adequately staffed to process their Full Frameworks in a timely manner. • To provide advice and assistance to students, parents, employers, employees and the general public as deemed appropriate. • To ensure the Work Based Learning engages proactively with internal and external stakeholders, including our Sponsor Department, Department of Further Education and building strong respectful partnerships to achieve joint goals by ensuring that there is adequate staffing in place to process the documentation in a timely manner. • To acquire up-to-date knowledge and keep documentation on the College procedures, as appropriate for the department. • To provide value for money and effective governance in delivery of our services by ensuring that the Work Based Learning office is adequately staffed to process funding claims within the funding timescales set out by the Department of Further Education. • To ensure the financial sustainability of the College and maximise opportunities of income the claims for Output Related Funding and Full Frameworks must be managed in a timely manner. • To carry out Training Office administration and tasks.

Organisation and Administration • To develop an instantly recognisable brand that enhances the College’s reputation by ensuring the Employer Bonus payments are processed in a timely manner. • To operate the College’s policies and procedures in relation to staff and or students relevant to the department. • To produce reports and statistical data as required by management and external bodies. • To provide a secretarial service to internal meetings as required. • To provide information and advice in relation to straight forward issues from customers/students/staff. • Assist in establishing the needs of the service in the work area. • Accept and re-route telephone calls. • Process incoming and outgoing mail. • Assist with the preparation of any returns where appropriate. • Participate in and advise on marketing and promotional activities.

Duties may change as the College develops, therefore the person appointed will be expected to be flexible in relation to duties performed, subject to consultation.

Location may be changed subject to the requirements of the College. Qualifications A minimum of 5 GCSEs or equivalent at grades A-C, including English Language, Mathematics and ICT Experience A minimum of 1 years’ experience of working in an office environment within the last 5 years using Microsoft Office; with experience using excel, databases, outlook, MS word, filing and telephone calls. Essential Competencies

Effective communication skills and the ability to build and maintain effective relationships with a range of internal and external stakeholders. Proven ability to work as part of a team. Proven ability to organise workload to meet strict deadlines and to achieve agreed department targets. Proven ability to input and process data on IT systems Proven ability to extract relevant information from a computer system to assist management with the compilation of various reports.