Tertiary Co-Ordinator

Remuneration: €77,730 - €94,671 (13 point scale including two long service incrementsWholetime Equivalent) Role and Responsibilities This is a senior management position reporting to the Chief Executive and the Director of FET. The appointee to this demanding senior management post will have a proven track record and be responsible for the efficient and effective leadership and management of the FET Service of Tipperary ETB.

Main Duties: The duties and responsibilities of the postholder include but are not limited to the following: • To act as an effective member of the FET Senior Management Team responsible for the leadership, management, control, and oversight of the FET Service. • To support joint (FET/HE) programme development groups working on specific programmes to develop Tertiary Degree opportunities to be delivered on a joint FET/HE basis. • To guide and support programme proposals through validation and approval processes. • To encourage and support the development of a joint programme development process and associated supporting materials for future developments and initiatives. • To assist in the engagement with FET and HE partners in the broader tertiary landscape, supporting stakeholder engagement as part of the development process. • To support and manage the strategic planning, delivery and coordination of specific FET-HE tertiary education and training programmes. • Liaising with internal and external stakeholders and to participate in all committees/groups as assigned by the Director of FET. • To assist in the implementation of Tipperary ETB’s Statement of Strategy 2023-2027 and particularly the strategy implementation plan. • Preparation of reporting and/or other submissions as may be required from time to time by Tipperary ETB, Department of Education, DFHERIS, SOLAS, Auditors and other relevant organisations/bodies (including annual FAR submissions, Strategic Performance Agreements etc.) • To undertake such duties, projects or activities as may be assigned from time to time by Director of FET and Chief Executive.

The above list of duties and responsibilities may be varied having regard to the changing needs of the organisation and other duties may be assigned from time to time by the Chief Executive or the Director of FET. Conditions of Service Citizenship Requirement Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein, Norway, Switzerland and Norway. Swiss citizens under EU agreements may also apply.

Vetting Tipperary ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure.

References Tipperary ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Tipperary ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form.

Pre-Employment Health Assessment A candidate for, any person holding, the office must be fully competent and capable of undertaking the duties attached to the office and in a state of health such as would indicate a reasonable prospect of the ability to render regular and efficient service. Candidates will be required to undergo a pre-employment Health Assessment which will be reviewed by the ETB's Occupational Health Service. An offer of employment is subject to satisfactory pre-employment health assessment.

Probation Where a person is appointed to the position of Assistant Principal Officer to Tipperary ETB the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post. Notice/Termination This appointment is terminable by one month’s notice in writing from either side subject to statutory provisions and relevant collective agreements.

General The above represents the principal conditions of service and is not intended to be the comprehensive list of all terms and conditions of employment which will be set out in the successful candidate’s employment contract.

Shortlisting • Tipperary ETB reserves its right to shortlist candidates, in the manner it deems most appropriate, to proceed to the interview stage of the competition. • During the shortlisting process, the shortlisting board will examine the application forms and assess them against pre-determined criteria based on the requirements of the position and the quality of your application form. It is therefore in your own interests to provide a detailed and accurate account of your qualifications/experience/skills and competencies on the application form in a clear and concise manner. • It is important to note that while you may meet the essential qualification/s and eligibility requirements of the position, if the numbers applying for the position are such that it would not be practical to interview everyone, Tipperary ETB may decide to employ a shortlisting process to select candidates for interview. • Candidates who are not shortlisted are not necessarily deemed unsuitable, or incapable of undertaking the job, rather that those candidates who were shortlisted demonstrated more clearly their suitability for the specific position in terms of their qualifications/experience/skills and competencies. • Each recruitment competition is independently assessed by the shortlisting board and considered in the context of the needs of the specific position advertised. Accordingly, scores may differ from competition to competition.

Interview Selection, from shortlisted candidates, shall be by means of a competition based on an interview conducted by Tipperary ETB. A second stage interview may form part of the interview process.

Selection Criteria • A relevant third level professional qualification. • Minimum of 3 years’ experience at senior management level. • Comprehensive knowledge of national and international FET Policy documents and strategies. • Proven leadership capabilities with a capacity to work on own initiative, ability to deliver results with a high level of attention to detail and strong problem-solving, analytical and decision-making skills. • Strong skills in building a productive working relationships and the ability to foster strong links with a range of internal and external stakeholders. • Strong organisational skills with the ability to prioritise tasks effectively in a dynamic and pressurised environment. • Proven record as a team-player with a flexible approach as well as the ability to manage, support and mentor staff. • Highly developed oral and written communication skills, including negotiation, report writing and presentation skills. • A high level of ICT literacy including a proven ability to apply technology in the workplace. • Knowledge of risk management and the implementation of internal controls. • Possess the requisite knowledge, skills and competencies to carry out the role and be capable and competent of fulfilling the role to a high standard. • Have an understanding of the main features and current challenges of the Government’s public sector reform plans. • Drive and commitment to public service values.

Competences The person appointed will be required to demonstrate competence in the following areas, as related to the job description:

Leadership • Actively contributes to the development of the strategies and policies of the ETB • Brings a focus and drive to building and sustaining high levels of performance, addressing any performance issues as they arise • Leads and maximises the contribution of the team as a whole • Considers the effectiveness of outcomes in terms wider than own immediate area • Clearly defines objectives/ goals & delegates effectively, encouraging ownership and responsibility for tasks • Develops capability of others through feedback, coaching & creating opportunities for skills development • Identifies and takes opportunities to introduce new and innovative ways to improve service across the ETB

Analysis and Decision Making • Researches issues thoroughly, consulting appropriately to gather all information needed on an issue • Understands complex issues quickly, accurately absorbing and evaluating data (including numerical data) • Integrates diverse strands of information, identifying inter-relationships and linkages • Makes clear, timely and well-grounded decisions on important issues • Considers the wider implications of decisions on internal and external stakeholders • Takes a firm position on issues s/he considers important

Management and Delivery of Results • Takes responsibility for challenging tasks and delivers on time and to a high standard • Plans and prioritises work in terms of importance, timescales and other resource constraints, reprioritising in light of changing circumstances • Ensures quality and efficient customer service is central to the work of the division • Looks critically at issues to see how things can be done better • Is open to new ideas initiatives and creative solutions to problems • Ensures controls and performance measures are in place to deliver efficient and high value services • Effectively manages multiple projects • management experience of leading teams and managing resources; • a clear understanding of different IT Systems;

Interpersonal and Communication Skills • Presents information in a confident, logical and convincing manner, verbally and in writing • Encourages open and constructive discussions around work issues • Promotes teamwork within the section, but also works effectively on projects across the ETB • Maintains poise and control when working to influence others • Instils a strong focus on high standards of Customer Service in his/her area • Develops and maintains a network of contacts to facilitate problem solving or information sharing • Engages effectively with a range of internal and external stakeholders, including ETB staff, members of the public and colleagues in other public sector organisations

Specialist Knowledge, Expertise and Self Development • Has a clear understanding of the roles objectives and targets of self and the team and how they fit into the work of the ETB • Has a breadth and depth of knowledge of relevant national policy issues and is sensitive to wider political and organisational priorities • Is considered an expert by stakeholders in own field/area • Is focused on self-development, seeking feedback and opportunities for growth to help carry out the specific requirements of the role currently and into the future

Drive and Commitment to Public Service Values • Is self-motivated and shows a desire to continuously perform at a high level • Is personally honest and trustworthy and can be relied upon • Promotes the highest standards of customer care and respect • Through leading by example, fosters the highest standards of ethics and integrity.