Team Administrator

Key Responsibilities

• Managing requests from the Governance and Consulting Services teams and Firm Executive Assistants.
• Providing support on ad hoc tasks including scanning of documents, archiving, shredding and booking of couriers. 
• Providing support on all printing requests.
• Assisting with meeting set up, including updating the meeting room system, adding guest names, arranging lunches, car parking, IT requirements etc.
• Submitting expenses. 
• Updating the marketing database with new client details.
• Running document comparisons.
• Downloading from data sites.
• 3E Billing - client account refund requests, pay requisitions, WIP reports, new client/matter set up & closing, matter enquiries.
• Managing minute books- filing, creating, organising minute books, scanning minutes, updating spreadsheet.
• Booking meetings, organising catering / IT / etc.
• Updating Systems with new matters/clients.
• Filing physical CRO forms & Bonds.
• Other ad hoc administrative duties as required.

Skills, Knowledge and Expertise

• 1-2 years in a similar administrative role.
• Essential proficiency in MS Office (Excel, Outlook) and experience with billing management systems (3E preferably).
• Demonstrated ability to work in a multi-tasking environment while ensuring accuracy and efficiency.
• Excellent communication and interpersonal skills.
• Solution-minded with the ability to work well under pressure.
• Ability to work independently and prioritise tasks effectively.
• A clear team player who can also take initiative in solutions orientated tasks.
• Flexible, reliable, and highly motivated.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with the following:

• Market leading salary
• Discretionary annual bonus scheme
• 25 days annual leave allowance
• Pension scheme
• TaxSaver and Bike to Work scheme
• Healthcare
• Full gym and wellness programme