Staff Officer

JOB DESCRIPTION

Staff Officers are middle managers responsible for the delivery of particular services to the public across all Departments in the Local Authority.

DUTIES AND RESPONSIBILITIES

The duties of the position shall be such as may be assigned to the Staff Officer from time to time by the Chief Executive of Galway City Council, including such duties as may be required in relation to the area of any other Local Authority or Statutory Authority which has entered into agreement with Galway City Council and may include the following:

• Provision of administrative services with a high level of skills/expertise in a broad range of Administrative areas
• Management of staff
• Making decisions in relation to service delivery on a daily basis
• Representing the City Council at a variety of meetings
• Preparation of reports for Council and other stakeholders
• Budget preparation and management of same
• Policy formulation.

The ideal candidate will demonstrate the following knowledge, experience and skills:

·       Excellent communication and interpersonal skills.

·       Experience of budget preparation and management.

·       Knowledge and understanding of the structure and functions of local government.

·       Knowledge of current local government issues.

·       Understanding of the role of a Staff Officer.

·       Relevant administrative experience.

·       Experience of supervising staff.

·       Experience of working as part of a team.

·       Experience of preparing reports and correspondence.

·       Strong resource management skills.

·       Comprehensive knowledge and experience of operating ICT systems

JOB DESCRIPTION

Staff Officers are middle managers responsible for the delivery of particular services to the public across all Departments in the Local Authority.

DUTIES AND RESPONSIBILITIES

The duties of the position shall be such as may be assigned to the Staff Officer from time to time by the Chief Executive of Galway City Council, including such duties as may be required in relation to the area of any other Local Authority or Statutory Authority which has entered into agreement with Galway City Council and may include the following:

• Provision of administrative services with a high level of skills/expertise in a broad range of Administrative areas
• Management of staff
• Making decisions in relation to service delivery on a daily basis
• Representing the City Council at a variety of meetings
• Preparation of reports for Council and other stakeholders
• Budget preparation and management of same
• Policy formulation.

The ideal candidate will demonstrate the following knowledge, experience and skills:

·       Excellent communication and interpersonal skills.

·       Experience of budget preparation and management.

·       Knowledge and understanding of the structure and functions of local government.

·       Knowledge of current local government issues.

·       Understanding of the role of a Staff Officer.

·       Relevant administrative experience.

·       Experience of supervising staff.

·       Experience of working as part of a team.

·       Experience of preparing reports and correspondence.

·       Strong resource management skills.

·       Comprehensive knowledge and experience of operating ICT systems

JOB DESCRIPTION

Staff Officers are middle managers responsible for the delivery of particular services to the public across all Departments in the Local Authority.

DUTIES AND RESPONSIBILITIES

The duties of the position shall be such as may be assigned to the Staff Officer from time to time by the Chief Executive of Galway City Council, including such duties as may be required in relation to the area of any other Local Authority or Statutory Authority which has entered into agreement with Galway City Council and may include the following:

• Provision of administrative services with a high level of skills/expertise in a broad range of Administrative areas
• Management of staff
• Making decisions in relation to service delivery on a daily basis
• Representing the City Council at a variety of meetings
• Preparation of reports for Council and other stakeholders
• Budget preparation and management of same
• Policy formulation.

The ideal candidate will demonstrate the following knowledge, experience and skills:

·       Excellent communication and interpersonal skills.

·       Experience of budget preparation and management.

·       Knowledge and understanding of the structure and functions of local government.

·       Knowledge of current local government issues.

·       Understanding of the role of a Staff Officer.

·       Relevant administrative experience.

·       Experience of supervising staff.

·       Experience of working as part of a team.

·       Experience of preparing reports and correspondence.

·       Strong resource management skills.

·       Comprehensive knowledge and experience of operating ICT systems

ESSENTIAL QUALIFICATIONS FOR THE POST

1.     Character

Candidates shall be of good character.

2.     Health

Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3.     Citizenship:

Candidates must, by the date of any job offer, be:

                 i.          A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

               ii.          A citizen of the United Kingdom (UK); or

             iii.          A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

             iv.          A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or

               v.          A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa  or

             vi.          A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa

4.     Education, Training, Experience, etc.

Panel A - Confined to local authority sector:

Each candidate must, on the latest date for receipt of completed application Forms;

a)    be a serving employee in a Local Authority or Regional Assembly and have at least 2 years satisfactory experience in a post of Clerical Officer or analogous grade,

AND

b) have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

Panel B – Open:

Each candidate must, on the latest date for receipt of completed Application Forms:

(1)      (a) Have obtained at least Grade D (or a pass), in Higher or Ordinary level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics,

AND

(b) Have obtained at least Grade C (or Honours) in Higher Level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics), or,

(2) Have obtained a comparable standard in an equivalent examination, or,

(3) Hold a third level qualification of at least degree standard.

AND

(4) Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

Panel C - Confined to employees of Galway City Council:

Each candidate must, on the latest date for receipt of completed application Forms;

(a) be a serving employee of Galway City Council and have at least two years satisfactory experience in a post of Clerical Officer or analogous post,

AND

 (b) have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

*Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.

Each candidate must include on the application form details of all qualifications obtained by them. The invitation to attend for Interview is not to be regarded as an admission that you possess the prescribed qualifications and/or requirements for this post or are you qualified by law to hold the post. Documentary proof will be required before appointment where you claim credit for particular qualification, experience, etc.

Key Competencies for the post are given in the table below. Candidates will be expected to demonstrate sufficient evidence within their application form and at interview of competence under each of these headings.

Management & Change

·       Understand the need for change and get this across persuasively to others.

·       Make a positive case for change and elicit commitment from others.

·       Implement change in an orderly and determined manner

Delivering Results

·       Translate the business/team plan objectives into clear priorities and actions for their area of operation.

·       Help establish high quality service and customer care standards.

·       Convert operational objectives into specific work plans, programme activities and schedules, taking into account the broader operation plan when setting priorities.

·       Allocate resources (staff and equipment) across jobs to ensure that priorities are met and that work is executed in the most efficient manner possible to deliver quality work and services.

Performance Through People

·       Lead the team/service area in a manner that provides clarity of purpose and a focus on delivery.

·       Show visible commitment to the purpose, mission and vision of the organisation.

·       Provide a positive sense of purpose for the team in terms of its contribution to the organisation’s objectives.

·       Develop the team and its members to achieve corporate objectives through the effective management of performance.

·       Have effective written and verbal communication and interpersonal skills.

Local Government Knowledge & Understanding

·       Knowledge of the structure and functions of local government.

·       Knowledge of current local government issues and advocate practice approaches to addressing them.

·       Clear and realistic views of future trends and strategic direction of local government.

·       Understanding the role of a Staff Officer in this context.

Remuneration

€50,206 - €60,051 per year