Shipping Operative

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JOB TITLE: MULTI-SKILLED SERVICE PARTNER - SHIPPINGREPORTS INTO: SHIPPING LEAD

ABOUT THE ROLE:

A multi-disciplinary role supporting the shipping function and facilities management within a central Dublin office.

Delivering day to day support to ensure the smooth running of our service whilst providing an exceptional customer experience within our Client sites.

KEY RESPONSIBILITIES:

• Processing of Legal Mail & coordination with Meta Legal Team
• Receive, count and verify all incoming parcels and deliveries
• Logging all packages and bulk shipments into the package tracking system and distributing mail across the site using a scan and sign system
• With training, using the X-Ray machine to scan all incoming mail
• Processing, sorting, and staging packages for delivery
• Preparing outgoing shipments with appropriate shipping documentation and collaborating with relevant teams to get all documentation and approvals
• Recording shipment data, including weight, charges, and space availability
• Managing same day shipments to ensure they are delivered within the expected time
• Coordinating special shipping requests and working with management relevant approvals
• Maintaining export compliance records, as required and coordinating export compliance issues
• Reporting damages and discrepancies for accounting, reimbursement and record keeping
• Working as part of the multi-service team: Supporting Events, Mailroom, Facilities and Moves, Adds and Changes (MAC) where needed
• Working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors
• Conducting risk assessments and following safety protocols
• Providing back up support to the facilities manager on a day-to-day basis

WORKING LIFE:

• On a daily basis you will be working across a large office site
• The main business language spoken in our offices is English. Knowledge of English is essential
• On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota
• The role will be structured on a shift basis over a 5-day week

ABOUT YOU:

• You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
• You work collaboratively as part of a team to solve problems with professionalism and service focused approach
• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
• You are open and have good communication skills
• You strive for excellence in what you do and share ideas for improvement
• You are familiar with computer equipment and programs (Word, Excel and Outlook)
• You are adaptable to work to requests and projects that may vary from day to day