Senior Hr Generalist

Position: Senior Hr Generalist V

Contract: Permanent

Hours: Full Time – 35hrs per week onsite

Salary range: Healthcare Consolidated pay-scale 01st of January 2024

(Positioning on the salary scale will be dependant on Public sector experience)

Reporting to: The Human Resources Manager

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867

It is important to note that this campaign can be closed early should there be a high volume of candidates.

SCOPE:

The main purpose of this role is to provide Human Resources support to the HR Department. It is critical that when undertaking your work that you do so in a manner that is consistent with Clontarf Hospital’s values and operating ethos. The main purpose of this role requires operation of Medical Manpower Scheduling, Management of Time & Attendance System (TMS) and the Human Resources Database, Recruitment & Induction support, Interviewing, Management of Employee Relations processes throughout full employee life cycle.

Essential Criteria:

· Relevant Third Level Qualification I.e. Degree level in Human Resource Management or equivalent(CIPD Accredited).

· Depth of experience in ER/IR at management level.

· At least three years relevant work experiences, preferably in a health sector organisation.

· Experience in the operations of a HR Information System (TMS) • Experience in Medical Manpower Management

· Excellent IT / HRIS skills -all Microsoft Office packages, especially Excel

· Excellent interpersonal and administrative skills

· Ability to build effective, collaborative working relationships

· Strong organisational skills with the ability to multi-task

· High level of confidentiality in handling personal, sensitive information

· Ability to work on own initiative and meet weekly/monthly deadlines

· Excellent written and verbal communication skills

· High degree of efficiency

· Experience providing support at senior level

· Experience of maintaining confidential records

· Ability to work on own initiative and ability to manage a busy workload.

· Experience of handling employee relations issues and processes

Principle Duties and Responsibilities Medical Manpower:

· Responsibility for Rostering, shift allocations, shift rotation and emergency cover amendments

· Management of recruitment and induction processes including the management of third-party recruitment partners

· Assist with monthly payroll configuration

· Management of third-party recruitment partners

· Collating monthly payroll information for processing

· Tracking of annual leave Time & Attendance System (TAS)

· To be the main contact point and system administrator for TAS

· To provide support for on-going training and refresher training to all approved TAS users when required

· To provide reporting on key HR metrics such as absenteeism, attrition and headcount using HRIS

· To support HR Officer in the drive for continuous improvement.

· To support key stakeholders with HR Information Systems (HRIS) reports.

· Conduct regular audits to ensure correct usage of TAS by all approved system users.

Human Resources Data Base:

· Responsible for updating HR database and employee information systems to ensure data integrity and quality.

· Work with Line Managers/approved designates to ensure that the HR data base is kept up to date and captures required information.

· Conduct regular audits to identify gaps in required information and liaise with the necessary parties to bridge gaps.

· Add new employees to the HR database. Ensuring all NERA & HIQA standards in regards to personnel records are being met.

· Produce monthly HSE absence, census and starters & leavers reports

HR Information Sources Maintenance:

· Support the HR Officer with policy updates, changes and creation in agreed formats.

· Supports the HR Officer manage internal dissemination of changes to key stakeholders (Line Managers & Employees).

· Maintenance of HR Hospital’s Shared Folders.

Recruitment:

· Responsible for all national recruitment advertising on organisational web site, recruitment web sites and where appropriate in national press.

· Responsible for maintaining master role profiles and personal specifications

· Responsible for completing the E-Vetting (Garda Vetting) process on all new starters

General HR Administration Support:

· Responsible for supporting the HR Officer with administration and ad-hoc project work Technical

The above Role Profile is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This Role profile will be subject to review in light of changing circumstances. Garda Clearance Arrangements have been introduced, on a national level, for the provision of Garda Clearance in respect of candidates for employment in areas of the Health Services, where it is envisaged that potential employees would have substantial access to children or vulnerable individuals. Each candidate will be required to complete a Garda Clearance form