School Secretary

This is a full-time position of 37 hours per week. This position is for 52 weeks of the year and holidays must be taken during school closures. The position is subject to a 6 month probationary period. This position will be subject to the terms and conditions of circular 0036/22. The entry level for this role is the first point on the scale unless the candidate has previously worked as a school secretary. The appointment will be subject to Garda Vetting.

Essential Personal Qualities

Demonstrate an ability to multitask, prioritise, work under pressure and achieve deadlines.

Reliability, trustworthy and strict adherence to confidentiality

Flexible and adaptable to the needs of the school and open to new skills/challenges

Positive outlook, ability to work on own initiative and willingness to contribute to overall school development

Responsibilities include but not limited to:

General secretarial duties consistent with the role of a School Secretary i.e. office management, procurement, organisation of school event e.g. booking venues/buses, liaising with providers and suppliers

Carrying out administrative duties assigned by the Principal and Deputy Principal

Working closely with the Principal, staff and parents in a polite and professional manner

Maintaining financial records and managing on-line payments

Organising and maintaining school database system such as Aladdin, Online Claims System (OLCS) and Pupil Online Data (POD)

Awareness of and compliance with school policies and procedures, particularly in relation to Child Safeguarding, Health and Safety, Confidentiality and GDPR/Data Protection

Essential Skills and Experience

Administrative skills and experience of working in a busy office environment

Proficiency in email, Microsoft applications to include excel and good typing skills

Familiarity with booking keeping and online payments to manage school finances

Good record-keeping and knowledge of school applications e.g. Aladdin, OLCS and POD

Excellent interpersonal skills, including oral and written communication skills

Applications by POST only.

Please include the following:

Applications to The Chairperson, Ss. Peter and Pauls CBS, Kickham Street, Clonmel, Co. Tipperary E91NF43

Please write "Secretary Application" on the outside of the envelope.