Receptionist/ Personal Assistant

Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 800 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 50,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.

Why join us

Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.

The Position

We currently have an opportunity for a Receptionist/ Personal Assistant to provide high level support to senior Partners in our Cork office together with the wider team. This firm is a dynamic, growing team of professionals. The ideal candidate is systematic and methodical in their approach, requires excellent organisational skills and remains proactive in supporting the needs at firm and team level. The candidate should have excellent communication and interpersonal skills and understand the importance of confidentiality.

Key Responsibilities

• This candidate will be based at the Cork office reception and will provide general administration and secretarial support to the firms Partners and wider team. This will include:
• Manage relationships in confidence on behalf of the Partners including clients, staff and external parties
• Plan and schedule meetings, conferences and events as required
• Partner diary management
• Screening and dealing with phone calls
• Organising and attending team meetings, circulating agendas and action items
• Organising travel arrangements
• Preparation of reports, minutes, presentations, and letters to company standard
• Invoicing and working with the accounts team at month end
• Liaising with Facilities, Marketing and IT about various issues
• Supporting staff around key deadlines
• Management of departmental subscriptions and renewals
• Preparing tender documents, especially public body tenders on the eTenders platform
• Anti-money laundering procedures and client onboarding administration
• Attending debtors’ meetings and organising quarterly finance exercises
• Other ad hoc duties as required

Principal Requirements

· A minimum of 2 years’ experience in a similar role

· Strong interpersonal communication skills

· Ability to multitask, use initiative and prioritise workload

· Confident, with the ability to work within multiple management structures

· Positive and trustworthy individual

· Solutions driven and interested in active problem solving

· Excellent writing skills (draft letters, minutes, reports etc)

· Natural attention to detail and accuracy

· Produce results and keep track of multiple deadlines

· Responsive and flexible approach to work, with a “can-do” attitude to requests and tasks

· Very high level of proficiency in information systems and working knowledge of the following packages: Email, Internet, MS Word, Excel & PowerPoint

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