Receptionist

Munster Bovine is Ireland’s market leader in cattle breeding and herd management services. We offer a complete and integrated range of cattle breeding, milk recording, fertility and performance enhancing services for herd owners. Our aim is to be the trusted partner in genetics and decision support, adding measurable value for herd owners.

We currently have a vacancy for a Receptionist (onsite) based in Mallow, Co. Cork

Responsibilities will include but are not limited to the following: 

• Welcome and check in all visitors to reception.
• Answer, screen and redirect incoming telephone calls and deal with queries in a professional manner while ensuring messages are distributed to the appropriate person.
• Manage incoming and outgoing post and couriers, logging and distributing as necessary.
• Management of outlook meeting calendars, arranging and confirming internal and external meetings as required.
• Provide Accounts support to the Finance & Credit Control Team during busy periods as required.
• Provide HR administrative support as and when required to the HR Manager.
• Keep all visitor facing areas clean, tidy and stocks replenished for Brochures’/Tea/ Coffee and Water.
• Ensure that all meeting rooms are prepared in advance of the meetings and any housekeeping requirements in terms of catering or IT conference needs are arranged accordingly.
• Management of housekeeping/ cleaning contract / Stationary and supervise all daily delivers to main reception. 
• Co-ordinating registration, travel and accommodation arrangements for external meetings and events where required (both National and international).
• Perform Administrative duties (i.e., Send packages, handling invoices, general office duties including typing, mailbox management, photocopying, filing, E-filing, scanning and creation of documents. 
• Provide overflow administrative assistance to other departments as required. 
• Ad hoc duties as assigned from time to time. 

Applicants for this position must have: 

• 2 years previous relevant reception experience in a busy front of house reception area.  
• Excellent working knowledge of advanced Microsoft Office with a focus on Excel.  
• Be a self-starter with flexibility, energy and focus to see tasks through to successful conclusion. 
• Proven multitasker with the ability to support a number of different managers working in a cross functional team. 
• Demonstrate a professional & confidential work ethic
• Be well presented at all times. 
• Strong interpersonal skills coupled with excellent written and verbal communication skills.
• Ability to build highly effective relationships 
• Excellent attention to detail and high level of accuracy 
• Ability to take initiative, problem solve and handle multiple tasks/priorities and deadlines in a busy working environment.

Interested candidates should forward a copy of their cover letter and up-to-date CV in strictest confidence by clicking the APPLY NOW button.

Closing date for applications Wednesday 8th January 2025