Receptionist

MSL Engineering Ltd is a mechanical engineering firm, who provide services to multinational clients in the pharmaceutical, oil and gas, food and beverage and medical devices industry.

Reception Duties

• Manage busy switchboard – diverting calls. Taking and distributing messages for appropriate personnel, keep up to date MSL directory.
• Manage stocking of office consumables
• Lock building doors at end of day.
• Meet and greet visitors, candidates, and vendors- sign in sign out system
• Manage busy shared inbox
• Reception duties – photocopying, scanning, archiving. Daily post and packages. Draft letters
• Purchase requisitions for office supplies for the head office and sites
• Boardroom meetings - set up/bookings – tea/coffee/scones/sandwiches etc
• Provide full administrative and secretarial duties to Senior management.
• Cleaner - clock in and out times and cross checking against monthly invoices for approval. Keeping up to date weekly cleaning schedule.

Corporate Travel

• Point of contact for Project teams abroad at the onset of new projects
• Accommodation – Responsible for securing and managing accommodation
• Flights – Booking and Co-ordinating flights for project teams abroad
• Car Rentals– Irish booking portal. Check and process monthly invoices
• Hotels – weekly bookings for directors, manage receipts for accounts (job allocation)

Accommodation

• Secure long-term accommodation for new and existing projects, in Ireland and abroad. Liaising with estate agencies, signing leases
• Utility management of long-term accommodation.
• Monitor rents paid and tenants for each property and allocating to specific job codes. Terminating leases and deposit retrieval.

Ad Hoc

• Managing LinkedIn profile for MSL Engineering Ltd.
• Responsible for organising social events.
• Assisting with the transition for Life in Ireland, for non-national new MSL employees i.e. health, accommodation, PPS, Bank accounts etc.