Receptionist

The Position

We are looking to recruit a Receptionist at Mazars Head Office in Limerick. This is an exciting opportunity for an experienced and professional receptionist wishing to join a busy team in a professional environment.

Key Responsibilities

• Greet clients and visitors, contact relevant person or take message if required.
• Open, stamp, sort and scan incoming post and ensure distribution to each department.
• Monitor outgoing post, ensure items are franked and that registered post is labelled correctly and logged.
• Manage all requests for storage boxes & forward to file stores, also arrange for boxes to be returned when completed.
• Book all local and international couriers & keep detailed log.
• Managing the boardrooms and client facing areas.
• Managing parking app and visitor parking
• Ensure the ordering of all couriers and take responsibility for packages being sent and received.
• Order taxis as required and manage the record of taxi orders.
• Track and record and reconcile taxi ordering information using Practice Engine package.
• Manage the electronic diaries and bookings for meeting rooms.
• Prepare teas & coffees for boardrooms.
• Keep meeting rooms fully stocked (pens, flip charts) and tidy.
• Managing stationery room and stationery ordering
• Order catering for meetings and events – act as point of contact.
• Other ad hoc duties as required in supporting the firm.

Ideal Candidate

• Previous reception experience is essential
• Ability to confidently communicate with clients at all levels
• Excellent professional etiquette and helpful attitude
• Client service orientation/ customer service skills
• Excellent communicator and team player
• Self- motivated 
• Excellent organisational skills
• Ability to adapt to a fast paced, hands-on environment
• MS Office and switch board experience

CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.