Receptionist

Reporting to the Office Manager, the Receptionist (Job Share) will play a pivotal role in ensuring the smooth and efficient operation of the front desk and office management functions. This role provides flexibility by allowing two individuals to share responsibilities, ensuring coverage during annual leave, absence and providing additional executive and office management support duties in our support office.

Contract Type

• Permanent part-time (Job Share)
• Flexible working hours to accommodate job share arrangement
• Working week Monday to Friday – 8.00am to 5.00pm
• Location: Naas Road, Dublin 22

Knowledge & Experience 

• Previous experience in a receptionist or administrative role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with confidentiality.
• Experience in an office management or executive support role is desirable.

Key Responsibilities

• Greet and welcome visitors, ensuring a positive first impression.
• Answer and direct phone calls, taking messages as necessary.
• Manage the front desk, including handling inquiries and providing information.
• Coordinate and schedule appointments and meetings.
• Maintain office supplies inventory and place orders as needed.
• Assist with executive support duties, including preparing documents and reports.
• Handle incoming and outgoing mail and deliveries.
• Ensure the reception area and common areas are tidy and presentable.
• Provide coverage for each other during annual leave to ensure continuous front desk operations.
• Support office management tasks, including coordinating office maintenance and repairs.
• Assist with organising company events and meetings.
• Tidying meeting rooms between events.
• Order Lunches for events when required.
• Perform any other ad hoc duties as reasonably requested by the Office Manager or senior management.

 Essential Competencies

• Strong organisational and multitasking abilities.
• Excellent communication skills, both oral and written.
• Positive and professional attitude.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Flexibility and willingness to learn.
• Ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Our Benefits Include

• Competitive Basic Salary
• Sick Pay Scheme
• Paid Maternity and Paternity Leave
• Pension Scheme
• Colleague Saving Scheme
• Profit Share Scheme
• Colleague Discount
• Educational Assistance
• Wellness initiatives

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