Purchasing Coordinator

OVERALL ROLE OBJECTIVE:

The post holder is responsible for the management of material documentation and maintaining accurate filing system. They must ensure that all Client orders are placed within an acceptable time frame to ensure the required delivery of the material. They will be expected to raise material item codes within a required timeframe. The post holder will be expected to communicate with the procurement team and wider teams within the business to assist with daily tasks.

JOB SPECIFIC RESPONSIBILITIES:

The post holder will:

1.     Create scanned copy documents of material and supplier approval packs.

2.     File material and supplier approval packs in appropriate computer network location.

3.     Maintain the network filing system for material and supplier approval packs.

4.     Maintain approved manufacturing sites via Biennial Review Process

5.     Assist with raising of internal QMS documentation e.g. Change Controls.

6.     Generate material pack documentation

7.     Raise Item numbers on the purchasing systems for all items being purchased.

8.     Generate and route Bills of Material 

9.     Reporting KPIs for Planning and Procurement areas.  

10.  Prepare and present reports as required.

11.  All other administrative duties as required.

QUALIFICATIONS

Grade C of above in GCSE (or equivalent) English and Maths.

3 A Levels (or equivalent). Consideration will be given to applicants waiting on A Level Results.

Or

Significant experience in similar role may be considered in lieu of academic requirements

EXPERIENCE

Previous experience within an administrative or retail role

Ability to work under pressure while managing and prioritising high volume workload

Proven experience in working on tasks that require a high level of attention to detail.

KEY SKILLS

Proficiency in the use of Microsoft Office applications (to include Word, Outlook and Excel)

Effective communication skills (written and verbal)