Procurement And Contracts Support

SCALE: P01, Points 29-32, £38,626 - £41,511 KEY PURPOSE OF THE JOB: As a member of the Regeneration and Growth Directorate the postholder will be required to: • Contribute to the delivery of the Departments Business Plan and the Councils Corporate Plan. • Support the Procurement Manager in the day-to-day delivery of an effective procurement advisory service. • Support and give priority to the Council’s capital programme procurement and liaise with the council programme manager including maintaining and updating of standardised documentation, contract clauses, regulatory compliance, contract database and gateways relevant to works and/ or capital projects. • Support the Councils strategic procurement review and provide advice to Council Officers on all procurement matters including, tendering, quotations, and other procurement matters in accordance with Council policy and legislation. • Undertake additional duties relevant to the post as reasonably assigned by the Procurement Manager KEY DUTIES AND RESPONSIBILITIES 1. Advise Council officers on specifications and the appropriate procurement route for quotations and tenders specialising in capital projects and construction works and services commissions; issuing appropriate approvals in accordance with the Council procedures and all relevant legislation. 2. Advise Council officers of the procedures for the evaluation, negotiation and recommendation of tenders to the appropriate committee; issuing appropriate approvals in accordance with the Council procedures and all relevant legislation. 3. Provision of procurement advice to Council Officers on policies, procedures and compliance with Public Procurement Regulations and all other relevant legislation when commissioning Council requirements. 4. Update procurement information on the Councils website, intranet and online procurement portal when appropriate. Contribute to the maintenance of a comprehensive centralised filing and information system in relation to procurement. 5. Actively seek and identify opportunities for collaboration within the Council. Liaise with other similar organisations in relation to collaborative procurement initiatives which meet the Councils requirements and represent value for money. 6. Play an active role in the implementation of e-procurement strategies such as electronic ordering and e-tendering. The post holder will undertake appropriate research as and when required as instructed by the Procurement Manager. 7. Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility.

Note: The post holder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities. The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation. Qualifications & Experience It is essential that applicants have a minimum of:

QUALIFICATIONS 1.1 – A third level qualification (HNC, HND Degree NVQ Level 4, a degree or equivalent) 1.2 –Current Membership of Chartered Institute of Purchasing and Supply

EXPERIENCE 1.3 – A minimum of three years’ relevant employment experience in procurement gained in each of the following areas: • Provision of advice and guidance on procurement matters • Practical application of procurement legislation • Coordinating the process of tenders and quotations Where applicants do not hold the qualifications as outlined in 1.1 and 1.2 above, they must demonstrate a minimum of five years’ experience as outlined in 1.3 above. Knowledge

• A working knowledge of public sector procurement procedures and regulations • Working knowledge of procuring Construction commissions under JCT/ NEC Contract Conditions and Frameworks • Working knowledge of the use of eTendering Platforms eTendersNI Skills

• Competent in the use of Word, Excel & MS Outlook

Desirable Criteria Knowledge It is desirable that applicants have a minimum of: 1.4- A working knowledge of the procurement of Construction Commissions/ Contracts. Behavioural Competencies 1.1 – Setting Direction Contributes to the development of a strategy and conveys a clear vision led by being innovative, ambitious and proactive. 2.3 – Communicating with Impact Presents a positive image by communicating effectively, being resilient and treating people fairly. 3.2 – Influencing Outcomes

Adapts style and approach to achieve effective outcome.

3.3 – Meeting Customer Needs Establishes the needs of customers and strives to ensure that these are met

4.1 – Problem Solving and Decision Making Gathers information from a range of sources. Analyses information to identify problems and issues. Makes effective decisions and recommendations based on resolution agreement within an environment of trust, mutual respect and co-operation.