Procurement Administrator

Duties and Responsibilities Main Duties and Responsibilities: • Provide support with all aspects of the administration function in the delivery of the Agency’s overall Procurement process and its standardisation • Assist in ensuring that all projects are being delivered on a timely basis • Analyse and report timely information to budget area representatives on related procurement performances, vendor data analysis, cost categories and contracts activity portfolio i.e., register of contracts and eContracts • Assist with the implementation of financial policies, procedures, guidelines and safe professional practice whilst adhering to all relevant legislation, regulations and standards • Responding to emails and telephone queries in a timely manner and provide advice on procurement matters to areas representatives • Take minutes at meetings and prepare for circulation following meetings • Ensure that records are accurately maintained and are made readily available to appropriate personnel • Report any deficiencies and/or irregularities observed to the Head of

Procurement • Update the Procurement Hub and issue Broadcasts • To observe strict rules of confidentiality on any information gained as part of a tender process and / or project

Health & Safety • Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role. • To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and / or Experience Applicants must by the closing date of application have the following: • Be currently in direct employment with the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38/39 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013. • Have at least two years administrative experience in a designated office within the services as described above. • Have experience of working within a Procurement or Finance environment, to include IFMS/ SAP Finance or a similar financial processing system • Possess sufficient administrative capacity to discharge the functions of the grade/post, including excellent MS Office skills to include Excel, Word, PowerPoint and Outlook.

Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character Each candidate for and any person holding the office must be of good character. Remuneration

The Salary scale for the whole time equivalent of this post is: 01/06/2024: €49,702- €51,192 - €52,708 - €54,258 - €55,816- €57,635 - €59,457 LSIs LSIs (Long Service Increments) are represented by emboldened figures. 1st LSI is paid after 3 years on the max, the 2nd LSI after 3 years on LSI1, and the 3rd LSI after 3 years on the 2nd LSI (where applicable). The appointee shall commence on the first point of the salary scale. Incremental credit may be given on appointment for certain types of relevant experience- more information available in Appendix 5. Candidates should note that entry will be at the minimum point of the scale and will not be subject to negotiation, and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if the appointee is a currently serving civil or public servant.