Permanent Staff Officer (Grade V)

PERMANENT STAFF OFFICER, GRADE V

Initial Appointment to Data Analytics

(Open Competition)

Applications are invited for the post from suitable, qualified, and experienced persons for the post of Permanent Staff Officer, Grade V (initial appointment to Data Analytics) in GRETB.

A panel may be formed from which future temporary vacancies will be filled during the lifetime of the panel. Any such panel formed will be six months in duration from the date of formation.

Applications are based on the following Person Specification/Job Description.

CONDITIONS OF SERVICE: 

Terms of Appointment:

The post is whole-time, permanent and pensionable.

Location:

Initially assigned to the Further Education and Training Administrative Offices, Athenry, Co. Galway. However, the post holder could be moved to another area of the organisation as required.

Remuneration:

Salary Scale:

€49,215 - €58,868 (including Two Long Service Increments)

IMPORTANT NOTICE RE: SALARY:

As per DES guidelines, new appointees who are entering this grade for the first time will start at the minimum point of the scale. Incremental credit may only apply, if, immediately prior to appointment, the appointee is already a serving Civil or Public Servant. Rate of remuneration may be adjusted from time to time in line with Government pay policy. Starting Salary is not subject to negotiation

Hours of work: A 35 hour week is in operation. Hours may be adjusted from time to time under relevant Public Sector Agreements.

Annual leave: The Annual Leave entitlement for this post is 25 days per annum.

CLOSING DATE FOR RECEIPT OF COMPLETED APPLICATION FORMS IS: 12.00 noon on Friday, 24th May 2024.

Applications are based on the following Person Specification/Job Description:

Person Specification

Essential Requirements

• Have the requisite knowledge, skills and competencies to carry out the role
• Be capable and competent of fulfilling the role to a high standard
• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise

Desirable Requirements

• Have a degree equivalent to level 7 or higher on the National Framework of Qualifications in a relevant discipline or as may be considered appropriate
• Have excellent administrative and IT Skills, including an awareness of GRETB software systems
• Experience in using data gathering and/or analytics systems such as PLSS, Tableau
• A high level of competence in MS packages including Excel, PowerPoint and Word
• Be self-motivating, flexible and results-focused
• Have the ability to prioritise and manage work in a dynamic and pressurised environment
• Demonstrate excellent judgement, problem-solving, analytical and decision-making skills
• Possess strong resource management skills
• Have experience in the supervision of staff
• Have a proven record as a team-player with a flexible approach
• Demonstrate experience of building and maintaining relationships
• Have excellent organisational, communication and interpersonal skills; with ability to develop close links and act as liaison person between Departments/Directorates
• Have an understanding of the main features and current challenges of public service and regulatory reform
• Inniúlacht le dualgais an phoist a chomhlíonadh go héifeachtach trí mheán na Gaeilge/Capacity to discharge the duties of the post through the medium of Irish

Job Description

The appointee will report to the Head of Department and will be delegated responsibility for

management functions as determined by Head of Department/Director of FET/CE.

Main Duties of Staff Officers within GRETB:

• Provide support to the Senior Management in the discharge of their duties;
• Be responsible for the supervision of a Section or function(s)
• Organise work priorities and delegate as appropriate
• Co-ordinate clerical support
• Deal with conflicting demands within a team environment and work to prescribed timelines and deadlines
• Prepare monthly reports and annual plans/reports, and or other submissions as may be required by the Head of Department, Director of FET, Chief Executive, GRETB, Department of Education and Skills, Comptroller and Auditor General, Internal Auditors, and other appropriate organisations/bodies
• Liaise with Department Managers regarding matters and issues relating to the delivery of administrative services and in devising plans, reports and/or other aspects of GRETB’s operations and development
• Advise, promote, organise and participate in staff development programmes;
• Contribute to the development and implementation of appropriate management information systems as related to the delivery of administrative services on behalf of GRETB
• Report and provide information on the services and operation of the range of services as required from time to time by the Chief Executive (or Deputed Officer)
• Carry out such other projects or activities as may be assigned from time to time by the Chief Executive
• Provide administrative assistance and support in the delivery of projects as required
• Comply with the conditions which may be prescribed in other agreements applying to the work associated with this post
• Foster and support the development and use of ICT systems

Specific Duties Associated with Initial Appointment to Data Analytics ·

• Contribute to the development and dissemination of data analysis and reporting systems to meet Galway and Roscommon ETB’s and key stakeholders' and funders' requirements
• Assist and develop the data analysis systems required by the organisation for all provision
• Analyse data collected to examine the effectiveness and efficiency of the programmes provided, including Erasmus
• Track and analyse trends in data management and reporting and its impact on Strategic Performance Agreement targets as set out by SOLAS
• Present Tableau/PLSS/Financial reports to management as requested
• Track Erasmus activity both operational and financial ensuring compliance with stakeholder requirements
• Present analytical information to Management, stakeholders and funders as necessary

Staff Officer Level Competencies - Effective Performance Indicators:

• People Management
• Information Management and Decision Making
• Delivery of Results
• Interpersonal and Communication Skills
• Specialist Knowledge, Expertise, and Self-Development
• Drive and Commitment to Public Service Values

CLOSING DATE FOR RECEIPT OF COMPLETED APPLICATION FORMS IS: 12.00 noon on Friday, 24th May 2024.