Permanent Administrative Officer (Grade VII)

PERMANENT ADMINISTRATIVE OFFICER (GRADE VII)

Further Education and Training Department

(Open Competition)

Applications are invited for the post from suitable, qualified and experienced persons for the post of Permanent Administrative Officer (Grade VII), Further Education and Training Department.

A panel may be formed from which future temporary vacancies will be filled during the lifetime of the panel.

Any such panel formed will be six months in duration from the date of formation.

Applications are based on the following Person Specification/Job Description.

POST OF ADMINISTRATIVE OFFICER:

The post holder will form part of the Management structure of Galway & Roscommon under the leadership of the Chief Executive/Director of FET.

CONDITIONS OF SERVICE:

Terms of Appointment:

The post is whole-time, permanent, and pensionable.

Location:

Initially assigned to the Further Education and Training Administrative Headquarters, Mervue, Galway City. However, the post-holder could be moved to another area of the organisation as required.

Remuneration: €57,103 - €74,236 (including two long service increments).

As per Department of Education guidelines, new appointees who are entering this grade for the first time will start at the minimum point of the scale. However, incremental credit may apply if, immediately prior to appointment, the appointee is already a serving Civil or Public Servant. Rate of remuneration may be adjusted from time to time in line with Government pay policy.

The salary is not subject to negotiation.

Annual Leave:

The annual leave entitlement for this post is 29 days per annum.

How to apply:

Completed applications must be submitted via our online portal no later than 12.00 noon on Friday, 24th May 2024.

Applications are based on the following Person Specification/Job Description: 

Person Specification

Essential Requirements

• Have the requisite knowledge, skills and competencies to carry out the role
• Be capable and competent of fulfilling the role to a high standard
• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied, or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise

Desirable Requirements

• Have a degree equivalent to level 7 or higher on the National Framework of Qualifications in a relevant discipline
• Have significant experience in managing staff including, but not limited to, general staff supervision, team work scheduling, staff development, and training
• Have excellent administrative and IT Skills
• Be self-motivating, flexible and results-focused
• Ability to prioritise and manage work in a dynamic and pressurised environment
• Excellent judgement, problem-solving, analytical, and decision-making skills
• Proven record as a team-player with a flexible approach
• Excellent organisational, communication, and interpersonal skills
• Have an understanding of the main features and current challenges of public service and regulatory reform
• Inniúlacht le dualgais an phoist a chomhlíonadh go héifeachtach trí mheán na Gaeilge/Capacity to discharge the duties of the post through the medium of Irish

Job Description

Administrative Officer (Grade VII)

The initial appointment will be assisting in the development of an Admissions Office for Further Education and Training services; however, the area of responsibility may change in line with the needs of GRETB (Galway and Roscommon Education and Training Board).

The successful candidate will;

• Play a key role in managing, developing, and providing support to Further Education and Training (FET) services that empower people, communities, and enterprises to reach their full potential
• Play a key role in scoping and developing processes and procedures for the establishment of an Admissions Office for GRETB
• Lead and coordinate consultation with all key stakeholders both internal and external in identifying the requirements for the establishment of an autonomous FET Admissions Office
• Lead the development of GRETB’s FET Admissions policy in consultation with FET staff and management
• Research models of good practice for admission in Tertiary Education
• Develop an admissions framework for GRETB
• Upon establishment of Admissions Office, have responsibility for the effective organisation of learner admissions
• Participating in and contributing to the development and implementation of relevant GRETB FET wide initiatives and strategic priorities as appropriate
• Ensure that GRETB Admissions Office communication and information services are compliant with statutory obligations including data protection, Irish language, equality, and accessibility
• Engage and liaise with internal and external stakeholders to ensure that the reputation, public image, and profile of GRETB is maintained and enhanced
• Support strategic development opportunities as they arise through research, identification of opportunities and business case development as required by GRETB senior leadership
• Such other duties as may be specified by Senior Management of GRETB
• Willingness to work flexibly

This job description is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time by the CE and to contribute to the development of the post while in the role.

Competencies Required

• Team Leadership
• Analysis and Decision Making
• Management and Delivery of Results
• Interpersonal and Communication Skills
• Specialist Knowledge, Expertise, and Self-Development
• Drive and Commitment to Public Service Values

Completed applications must be submitted via our online portal no later than 12.00 noon on Friday, 24th May 2024.