Operations Associate

Visit.org is looking for a passionate and ambitious Operations Associate to join our remote team. The Operations Associate will own the daily communications between external stakeholders as it relates to events. The right candidate will have an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. 

What Motivates Us

There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We’re driven by the opportunity to help enterprises and their employees around the world to contribute to their communities. 

Please note: This is a remote, contract-based position (40 hours/week, 8 hours/day, invoiced monthly) that is based in Ireland. The ideal candidate will be working local hours of 10 am to 6 pm local time (GMT).

When You Join the Team

• You’ll join a movement from the ground floor and a team of purpose-driven people with a strong sense of responsibility, ownership, and pride that we’re building this thing together. 

• You’ll combine passion, purpose, and a paycheck—Visit.org team members get out of bed every day knowing their work is meaningful and has a tangible impact on individuals and communities around the world.

About Visit.org:

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities: 

• Manage supplies for Visit.org’s social impact events in Europe: Source, purchase, and facilitate the timely shipment of items needed for high-quality event execution. 

• Track shipments and ensure supplies are delivered on time and within budget.

• Evaluate vendors and develop purchasing and pricing strategies to increase efficiency and reduce costs.

• Build relationships with wholesalers and source and manage event supplies inventory. Manage daily communications with these vendors.

• Quality assurance of event kits, which include testing and taking pictures of inventory

• Prepare and maintain budgets, cost estimates, reports, and project documentation including project schedules, status reports, and purchase orders. 

• Coordinate with internal teams regarding event needs and address issues as they arise

• Maintain feedback loop with cross-functional teams to provide insight and share suggestions on where improvements can be made

• Identify risks and come up with innovative solutions to ensure events are successful and completed as scheduled

• Learn and become an internal expert on our experiences offered on the Visit.org platform 

Qualifications:

• 2-4 years of experience in supporting project management, logistics, and operations, experience in event management is a plus

• Experience with sourcing products, conducting quality control, and vendor management

• Experience budgeting and forecasting

• Ability to prioritize workflow and organize tasks and responsibilities

• Experience in G-suite, Salesforce, and Project Management tools are preferred

• Highly organized with extreme attention to detail

• Proficiency in English and another second language is a plus

• Demonstrate a strong desire for growth or learning and keep up to date on industry and management trends

• Experience working in a fast-paced startup environment 

• Passion for our mission and the desire to make an impact in the world through technology

Please note: This is a remote, contract-based position (40 hours/week, 8 hours/day, invoiced monthly) that is based in Ireland. The ideal candidate will be working local hours of 10 am to 6 pm local time (GMT).

How we care

• Competitive salary

• Mission-aligned company events/volunteering

• Inclusive, exciting start-up culture

• Accelerated career & personal growth

• Culture Club and more!