Office Administrator

JJ Rhatigan & Company is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for a Office Administrator based in our Galway Head Office. 

This is a fantastic opportunity to join a prestigious main contractor and work with like-minded people on award winning multi-million-euro projects.

• Assist in overall employee satisfaction by answering employee requests.
• Assist in the communication, interpretation and upkeep the employee directory and organisational charts.
• Drafting Contracts of Employment and assist with onboarding of new employees.
• Assisting with collecting and entering timesheets on SAP.
• Maintain employee personal records.
• Maintain HR records for all employees – role descriptions, sick leave, holidays, etc. Indicate to managers if there are any issues, using the information and any reports you have compiled.
• Process paperwork for new employees, terminations and all other status changes.
• Co-ordinate approval of annual leave requests and employee business expenses.
• Ensure payments of any recruitment invoices happen in a timely manner.
• Inform Line Managers when probation periods are due to conclude in a timely manner. Follow up with the Line Manager about the outcome of the probation and prepare the appropriate correspondance.
• Ensure compliance with GDPR.
• Coordinate accommodation bookings and organise payment of accommodation invoices.
• Assist with exit interviews. 

Abilities & Skills:

• Ability to maintain strict confidentiality.
• Ability to perform under pressure.
• Ability to prioritise effectively.
• A good understanding of the Data Protection Act.
• Excellent and accurate data entry skills.
• Excellent organizational and problem-solving skills.
• Excellent time management skills.
• Excellent communication skills, both verbal and written.
• Good computer skills; proficient in Microsoft Office: Microsoft Outlook, Word and Excel.
• Professional telephone manner.

Attriubutes:

• Ability to thrive in a fast-paced work environment.
• Ambitious.
• Collaborative Team Member.
• Excellent attention to detail.
• Passion for continued learning and personal development.
• Possess a positive attitude.
• Possess a strong work ethic.
• Self-motivated, proactive, flexible and reliable.

What JJR can offer you:

• Attractive terms of Employment & Competitive salary for the right candidate
• Excellent Benefits
• Excellent Career Progression
• Opportunities to work on challenging projects and assignments.