Office Administrator

Job Summary:

The Office Administrator is responsible for ensuring the smooth and efficient operation of the office primarily coordinating day-to-day office activities. The role requires strong organizational, communication, and multitasking skills, as well as a proactive approach to problem-solving.

Key Responsibilities:

• General Office Administration:
• Answer and direct incoming calls, emails, and inquiries.
• Schedule meetings, appointments, and manage the office calendar.
• Coordinate office activities and events (e.g., team meetings, training sessions, staff lunches).
• Document Management:
• Organize and maintain office filing systems, which are all digital.
• Ensure that company records and documents are up to date and stored securely.
• Financial and Procurement Support:
• Generate customer invoices & liaise with clients regarding invoice queries
• Payment of employee’s salary to be scheduled from bank account

• Data Entry and Reporting:
• Maintain and update databases, employee records incl. training records, and other relevant information.
• Gathering and inputting of data into database of future employees who are interested in working with the company.
• Assist with generating regular reports, as needed by management or other departments.
• Monitor and manage internal communication channels (e.g., email lists, intranet).
• Support to Senior Management and Teams:
• Provide administrative assistance to senior management, calendar management, and document preparation.
• Handle confidential information with discretion.

Key Skills and Qualifications:

• Education: High school diploma or equivalent required. A bachelor's degree in business administration or a related field is preferred but not essential.
• Experience: Previous experience in an administrative role with strong background using Microsoft office (2 years plus).
• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of basic accounting or invoicing software is a plus.
• Previous experience using Microsoft teams
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
• Problem-Solving: Ability to identify issues and implement effective solutions.
• Discretion: Ability to handle confidential information with integrity and professionalism.
• Teamwork: Ability to collaborate effectively with staff and management at all levels.
• Adaptability: Ability to adjust to changing priorities and manage multiple tasks simultaneously.

Desirable Traits:

• Proactive and self-motivated with a "can-do" attitude.
• Strong interpersonal skills and a professional demeanour.
• Willingness to learn new tools and technologies to improve office efficiency.
• Strong focus on customer service and internal stakeholder support.

Working Conditions:

• Office Hours: 09:00-17:00 with flexi time as an option
• Work Environment: Work from home role

Application Process:

Interested candidates should submit their resume to info@jcdconstructionservices.ie

Job Type: Full-time

Pay: €34,000.00-€38,000.00 per year