Office Administrator
Cunnane Stratton Reynolds is a leading national practice with offices in Dublin, Cork and Galway, offering full Landscape Architectural and Town Planning services with a broad and expanding portfolio of projects. We are currently looking to appoint an enthusiastic, creative and organised person to join our Office Administration team in our Cork office.
This is a varied role involving reception, office admin and support for Directors and Managers . We are looking for someone who has a confident and positive attitude, who has excellent time management skills, the ability to multitask and is a strong team player.
Reception and Office Admin
• Meeting and greeting clients – setting up meeting room
• Managing the switchboard and distributing calls
• Liaising with external IT support to fix any staff IT issues
• Tracking and renewing software subscriptions
• Managing printers/photocopiers – paper / ink / liaising with TOS engineers
• Ensuring that office spaces are tidy, plants are maintained, office stocked with tea, coffee etc
• Onboarding new staff & training in Project Management system
• Liaising with all staff regarding the folding printing of drawings and binding for submissions.
• Managing the office recycling of paper / waste /cardboard and arranging for their disposal and ensuring office recycling policy is maintained in Dublin.
• Organising incoming and outgoing Couriers / Post.
• Organising staff entertainment
• Ordering stationery and office equipment for all offices
• Managing and updating the content for all social media accounts.
Assisting Directors / Managers
• Assisting Directors & Project Managers, when required, for typing / binding / organising, re-searching and events.
• Compiling & posting contracts and insurance documents
Assisting Office Manager
• Providing admin support to Office Manager
• Recording & updating employee information
• Assisting in HR duties
Requirements
• Experience of 3 years or more in a similar role.
• Strong Word / PowerPoint / Outlook/Excel knowledge
• Good communication/interpersonal skills
• Excellent organisational abilities
• Experience in accounts would be an advantage
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