Materials Co-ordinator

Scope of Job: The creation, organisation and management of project documents, schedules and any other information required to provide accurate materials purchasing data to the procurement department.

Fundamentals of the Job

• Interpretation of design drawings and schedules to enable the correct selection and requisition of materials 
• Production of project sized “bill of materials” schedules.
• Decision making where new products and services are concerned
• Reviewing current products and proposing innovation 
• Working to a budget and ensuring best value to the business.
• Making sure products/services get delivered on time and meet the required standards.
• Monitoring of existing stock to ensure best value to the business
• Quick reaction to market changes
• Managing project size BOM from design drawings to project delivery.
• Managing and maintaining internal requisition/purchasing data tracking tool.
• Assist in developing internal requisition/purchasing data tracking tools.
• Develop good working relationship with all direct team members, and other department members within the business.
• Placing materials requisitions via phone, email and ERP system ensuring accurate information is provided, to meet delivery criteria.
• Generating and managing procedural documentation for materials movement.
• Attend and participation in relevant ERP meetings to provide and receive troubleshooting information
• Coordination with the stores and logistics teams to track deliveries and manage/mitigate delays.
• Maintain clear and accurate operational documentation for audit and control procedures, in addition to timely and accurate up to date materials tracking records and data.
• Assist in the preparation of O&M manuals
• Assist with the day-to-day coordination and management of relevant operational activities.
• Assist in the preparation of project programmes and progress reports.
• Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
• Assist management in the preparation of operational performance and strategic plans and programmes.
• Identify problems or issues in existing processes and systems and assist in resolving them in quick and timely manner.
• Endeavour to ensure that all Health & Safety standards are adhered to.
• Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Health & Safety, Quality, Environmental issues ensuring compliance to company standards.

The successful candidate will be able to demonstrate the below qualities:

• Excellent word processing and IT skills, including knowledge of a range of software packages MS Excel, Word & Outlook, and other relevant software tools.
• Good organisational skills
• Excellent time management
• Excellent communication skills
• Experience of procurement systems
• Works well under pressure
• Be able to prioritise multiple tasks
• Excellent people skills
• Strong negotiation skills
• Relationship building and management skills
• Understanding and knowledge of the industry 
• Previous experience of procurement methodologies and best practices. 
• Willingness and ambition to learn new skills 
• Having good written and verbal communication abilities
• Be able to follow instructions
• Be polite and courteous
• Be able to work independently
• Team player, being able to work with more than one team
• Being flexible and proactive
• Good Attention to detail
• Ideally have 5 GCSE’s (or equivalent) including Maths, English, Science & 2 others.