Maintenance Foreman

Purpose of the Post

The post holder will have a responsibility to supervise and oversee all electrical services works and contracts including maintenance and repair to services and installations across all infrastructure and facilities at the location where employed:

This ensures quality of design, construction and maintenance is delivered with consistency, value for money, statutory compliance, and user satisfaction, and that project delivery is standardised, compliant and future proofed.

Principal Duties and Responsibilities

·      The person holding this post is required to support the principle that the care of the patient comes first at all times and will approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree.

·      Maintain throughout the hospital awareness of the primacy of the patient in relation to all hospital activities.

·      Performance management systems are part of role and you will be required to participate in the Group’s performance management programme.

General

The Maintenance Foreman, Electrical will:

·       Work under the direction of the Buildings & Maintenance Manager or other designated Officer.

·       Meet regularly with the Buildings & Maintenance Manager and other designated Managers to plan daily/weekly objectives and planned preventative maintenance programs; to report progress on work and to ensure that issues/queries are addressed on an on-going basis.

·       Supervise staff assigned to him/her and assist in the planning, supervision and control of work programs; including the supervision of the time keeping, attendance, productivity and the quality of work and competency of staff under his/her control.

·       Participate in any afterhours work such as overtime or on-call as required and as deemed necessary by the Buildings & Maintenance Manager.

·       Carry a bleep or pager or communication device as required.

Professional/Technical

The Maintenance Foreman, Electrical will:

·       Supervise the efficient operation and effective maintenance of all electrical services within the remit of the Maintenance Department, visiting work locations and overseeing works as delegated by the Buildings & Maintenance Manager/ other designated Managers.·       Supervise and liaise with all trade staff, general operatives and associated trades engaged in the maintenance, repair and alteration of electrical services.·       Supervise and control of external/internal electrical contractors engaged in works, particularly in relation to extensions and alterations of existing buildings and services.·       Keep the Buildings & Maintenance Manager/ other designated Managers informed on a planned basis, in relation to energy consumption, plant performance, energy conservation, planned preventive evaluation, trades performance and standards.·       Assist the Buildings & Maintenance Manager and service management in the setting up and implementation of planned electrical maintenance programmes highlighting areas which need corrective attention.

·       Be responsible for the ordering or requisitioning of materials etc., required in the execution of their duties.

·       Be familiar with new technology and be prepared to participate and cooperate in such training courses considered appropriate by the HSE from time to time.

·       Be expected to co-operate with the implementation of new technology.

·       Be familiar with BMS/CMMS and other IT systems that are relevant to the position.

·       Give full cooperation with future ongoing developments within the Maintenance Department and with changes in work practices as a result of new technology.

·       Assist the Buildings & Maintenance Manager/ other designated Managers in relation to tendering of contracts, including development of specifications and asset registers.

·       Be familiar and comply with the requirements of the Health & Safety Act 2005 and ensure that his/her staff work in a safe manner.

·       Be responsible for the safe custody, maintenance and satisfactory working order of all tools and appliances in use in the various workshops and other departments under his/her control.·       Ensure all premises under HSE remit comply with statutory fire, health and safety obligations.·       Test all fire detection equipment and fire fighting equipment in association with the Fire and Safety Officer.·       Plan and supervise existing or proposed rota arrangements with the Buildings & Maintenance Manager. S/he may be required to work overtime or flexi-time occasionally.·       Assist in various programmes on energy conservation.

·       Participate as required in carrying out work other than supervision, this may include day to day hands-on repair.

·       Carry out such duties as may be assigned to him/her from time to time by a nominated officer, including various other nominated managers.

·       Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.

Education & Training

The Maintenance Foreman, Electrical will:

·       Undertake training as required to enhance his/her ability and safety at work.

·       Monitor manual handling and all mandatory training.

·       Assist in identifying the training needs of staff under his/her supervision.

Financial

The Maintenance Foreman, Electrical will:

·       Ensure value for money in purchasing of materials and awarding contracts.

·       Issue Purchase Orders and process invoices as may be assigned.

·       Assist the Buildings & Maintenance Manager/other designated Managers in the preparation of budgets for energy and general maintenance.

·       Adhere to approved procedures for quotations, ordering and processing of payment.

Management / Administration

The Maintenance Foreman, Electrical will:

·       Manage staff, monitor equipment and finances and liaise with contractors associated with the Maintenance Department.·       Assist with tender process for contracted services, as required.·       Assist with managing the maintenance service within allocated budgetary constraints.·       Plan, organise and control the work such that a continuous and quality service is provided to the hospital.·       Maintain good outward communications with medical personnel, patients, senior management and committees.·       Motivate department staff and develop good staff relations.·       Promote a quality working environment within the Department.·       Undertake line management responsibility for personnel in accordance with HSE policies on Managing Attendances and Disciplinary Procedures,

·       Keep log books and service records as required and submit for checking.

·       Maintain records associated with staff, timesheets, work requisitions, roster of duties and work in progress etc.

·       Maintain Safety Statements and assist in carrying out risk assessments.

·       Act in a higher capacity from time to time as required.

KPIs

·       The identification and development of Key Performance Indicators (KPIs) which are congruent with the hospital’s service plan targets.

·       The development of Action Plans to address KPI targets.

·       Driving and promoting a Performance Management culture.

·       In conjunction with line manager assist in the development of a Performance Management system for your profession.

·       The management and delivery of KPIs as a routine and core business objective.

General Conditions

·       Employees must attend fire lectures periodically and must observe fire orders.

·       All accidents within the Department must be reported immediately.

·       Infection Control Policies must be adhered to.

·       In line with the Safety, Health and Welfare at Work Act, 2005 all staff must comply with all safety regulations and audits.

·       In line with the Public Health (Tobacco) (Amendment) Act 2004, smoking within the Hospital Building is not permitted.

·       Hospital uniform code must be adhered to.

·       Provide information that meets the need of Senior Management.

Risk Management, Infection Control, Hygiene Services and Health & Safety

·        The management of Risk, Infection Control, Hygiene Services and Health & Safety is the responsibility of everyone and will be achieved within a progressive, honest and open environment.

·        The post holder must be familiar with the necessary education, training and support to enable them to meet this responsibility.

·        The post holder has a duty to familiarise themselves with the relevant Organisational Policies, Procedures & Standards and attend training as appropriate in the following areas:

o   Continuous Quality Improvement Initiatives

o   Document Control Information Management Systems

o   Risk Management Strategy and Policies

o   Hygiene Related Policies, Procedures and Standards

o   Decontamination Code of Practice

o   Infection Control Policies

o   Safety Statement, Health & Safety Policies and Fire Procedure

o   Data Protection and confidentiality Policies

·        The post holder is responsible for ensuring that they become familiar with the requirements stated within the Risk Management Strategy and that they comply with the Hospitals Risk Management Incident/Near miss reporting Policies and Procedures.

·        The post holder is responsible for ensuring that they comply with hygiene services requirements in your area of responsibility. Hygiene Services incorporates environment and facilities, hand hygiene, catering, cleaning, the management of laundry, waste, sharps and equipment.

·        The post holder must foster and support a quality improvement culture through-out your area of responsibility in relation to hygiene services.

·        It is the post holders’ specific responsibility for Quality & Risk Management, Hygiene Services and Health & Safety will be clarified to you in the induction process and by your line manager.

·        The post holder must take reasonable care for his or her own actions and the effect that these may have upon the safety of others.

·        The post holder must cooperate with management, attend Health & Safety related training and not undertake any task for which they have not been authorised and adequately trained.

·        The post holder is required to bring to the attention of a responsible person any perceived shortcoming in our safety arrangements or any defects in work equipment.

·        It is the responsibility of the post holder to be aware of and comply with the HSE Health Care Records Management / Integrated Discharge Planning (HCRM / IDP) Code of Practice.

It is the responsibility of line managers to ensure that the management of safety, health and welfare is successfully integrated into all activities undertaken within their area of responsibility, so far as is reasonably practicable. Line managers are named and roles and responsibilities detailed in the relevant Site Specific Safety Statement (SSSS).

Key responsibilities include:

·         Developing a SSSS for the ward/department/service[1], as applicable, based on the identification of hazards and the assessment of risks, and reviewing/updating same on a regular basis (at least annually) and in the event of any significant change in the work activity or place of work.

·         Ensuring that Occupational Safety and Health (OSH) is integrated into day-to-day business, providing Systems Of Work (SOW) that are planned, organised, performed, maintained and revised as appropriate, and ensuring that all safety related records are maintained and available for inspection.

·         Consulting and communicating with staff and safety representatives on OSH matters.

·         Ensuring a training needs assessment (TNA) is undertaken for employees, facilitating their attendance at statutory OSH training, and ensuring records are maintained for each employee.

·         Ensuring that all incidents occurring within the relevant ward/department/service are appropriately managed and investigated in accordance with HSE procedures[2].

·         Seeking advice from health and safety professionals through the National Health and Safety Function Helpdesk as appropriate.

·         Reviewing the health and safety performance of the ward/department/service and staff through, respectively, local audit and performance achievement meetings for example.

Note: Detailed roles and responsibilities of Line Managers are outlined in local SSSS.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and/ or Experience

Candidates must have at the latest date of application:

1.    Professional Qualifications, Experience etc.

i)       (i) Hold a third level qualification to a minimum standard of Higher Certificate (Quality and Qualifications Ireland Level 6), in Electrical Services.

or

ii)      Possess a Quality and Qualifications Ireland (QQI) (NFQ) Level 6 (or higher) Advanced Certificate Craft (or equivalent qualification).

Or

iii)     Possess the National Craft Certificate issued by FETAC.

Or

Possess the Senior Trades Certificate issued by the Department of Education

And

(b) Have 5 years satisfactory post qualification / apprenticeship experience of maintaining industrial and domestic type buildings, of which 2 years experience must be in the management of a small maintenance team.

2.    Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3.    Character

Each candidate for and any person holding the office must be of good character.

Post Specific Requirements

• Demonstrate depth and breadth of experience maintaining industrial and domestic type buildings, including experience in the management of a small maintenance team, as relevant to the role.
• Demonstrate depth and breadth of experience in electrical engineering, installation, operation and maintenance, in industrial, domestic type buildings and/or healthcare setting, as relevant to the role.
• Demonstrate depth and breadth of experience in the installation of new equipment, in an industrial setting, as relevant to the role.
• Have successfully undertaken or be willing to undertake the Solas Safe Pass Health & Safety Awareness Training Programme, or equivalent approved training programme in line with service need. (Please note if you have not undertaken this training, you will be required to successfully complete this training on taking up the post).
• As this post will involve the driving of HSE owned vehicles, the successful candidate is required to hold a full clean valid Drivers Licence.

·        Be familiar with BMS/CMMS and other IT Systems that are relevant to the position.

Other requirements specific to the post

• Access to appropriate transport, as this post may involve frequent travel between sites.
• Some overtime may be required to be performed periodically as the hospital is a 24 hour facility.
• The Maintenance Foreman, Electrical may be required to participate in emergency call outs.
• The Maintenance Foreman, Electrical should live within a reasonable travel time of Letterkenny University Hospital, such that emergencies can be responded to within a reasonable period of time.
• The Maintenance Foreman, Electrical shall be required to carry a personal mobile phone during working hours.
• Due to the nature of the business of the Maintenance Department, some of the works will be conducted outdoors (on roofs etc.) and in difficult weather conditions. The post holder will be required to work in all weather conditions when requested to do so, or when circumstances dictate.

Skills, Competencies and/or Knowledge

Technical / Professional

·        Demonstrate good knowledge of construction, environment and building technology, mechanical and electrical services including their installations, building maintenance, maintenance management issues, practice and procedures.

·        Demonstrate knowledge of current regulations regarding building, fire, electrical, and gas installations.

·        Demonstrate significant knowledge of Building Management Systems.

·        Demonstrate sufficient technical knowledge to carry out the duties and responsibilities of the post.

·        Demonstrate evidence of project management skills encompassing all streams of work appropriate with key responsibilities.

·        Demonstrate evidence of experience and ability to perform hands-on maintenance repair work on equipment with tools, if required.

·        Demonstrate the ability to read and interpret architects’/engineers’ drawings, specifications and technical directions.

·        Demonstrate the ability to develop and write technical engineering reports.

·        Demonstrate the ability to design and implement structured policies and systems for the management of service and maintenance of hospital equipment and systems.

• Demonstrate knowledge and experience of managing budgets; including the ability to adhere to deadlines within budgetary levels.

·        Demonstrate evidence of experience in control and supervision of staff and record keeping.

·        Demonstrate evidence of computer skills including the use of AutoCad, Microsoft Word, Excel, e-mail and the internet, as relevant to the role.

·        Demonstrate awareness of relevant standards, policies and legislation for example Health and Safety, Freedom of Information Act 1997, Childcare Act, HIQA Standards.

Leadership & Team Skills

·        Demonstrate leadership and team management skills, including the ability to work within a multidisciplinary team.

·        Demonstrate the ability to work on own initiative; without close supervision.

·        Demonstrate the ability to advise multidisciplinary and management teams on equipment related issues.

Remuneration

The salary scale for the post is at (01/06/2024): € 51,341, 51,893, 52,161, 52,459, 52,742, 52,890, 53,033, 53,178, 53,326, 53,558, 53,736, 54,172

New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.