HR Intern

This is a HR Intern role, reporting to the HR Manager. The primary focus is to provide full administration support to the HR function.

Your Responsibilities

• HR System
• Onboarding of new employees to HR systems Success Factors and SAP prior to commencing employment
• Assist HR team with queries on Success Factors/SAP/CATS (time management system) & St/App (performance management system)

Recruitment & On Boarding 

• Ensure all administration is completed in a timely fashion, to include;
• Preparation of contracts of employment and providing the new starter with all necessary documentation
• New Starter information sent to employees on first day 
• All new employee files created within first week of commencing
• Monitor Corporate Policy signing process
• Set up of all new starters on the healthcare policy

Termination & Resignation 

• Ensure all administration is completed in a timely fashion, to include;
• Notify pension and health insurance vendors
• Complete the employee file by adding final documents and archive
• Termination in Success Factors/SAP 

Payroll

• Input changes to internal payroll documentation in a timely & efficient manner
• Reflect any changes that occurred throughout the previous month on internal calendar
• Complete new starter payroll administration in timely manner 

Absence Management

• Record all absences and medical certificates, on the HR system & file accordingly

Training 

• Assist with coordinating all internal training and development workshops 
• Update and maintain training database 
• Ensure all employees training record is updated on the system and their feedback is accurately recorded

Additional responsibilities

• Maintenance of the HR shared mailbox
• Update & maintain organisational charts
• Work with the HR team to ensure all HR objectives are met
• All ad-hoc administration/projects assigned within the HR function
• Actively contribute to Global HR team and strategy through attendance on video and conference calls
• An active member of the company sports & social club
• Ensure that HR Systems are kept up to date at all times
• Adhere and comply with audit requirements
• Updating of the HR Intranet page 

Your Profile

• Currently studying for a third level qualification in Business area and have completed a HR module
• Excellent attention to detail
• Be risk aware and take all steps necessary to minimise errors 
• Proficient with MS Office Excel and Word
• Strong ability and experience of multi-tasking 
• Proactive with strong organisational skills and the ability to work on own initiative
• Excellent communication skills, both verbal and written
• Ability to work under pressure and meet deadlines as required
• Ability to work independently and as a part of a team in an international environment