Grade VII - Administrative Officer (Payroll Operations) (Confined)

Applications are invited from suitably qualified persons for the following position:

Confined Competition: Education and Training Sector Candidate Pool

Grade VII – Administrative Officer

HR-Payroll Department: Payroll Operations

(Permanent Position)

Ref: G7PPO24

City of Dublin Education and Training Board (City of Dublin ETB) was established on 1st July 2013 under the Education and Training Boards Act, 2013. City of Dublin ETB has 3,000 employees and an annual budget of €580m. It is the state education and training authority for Dublin city and serves the area covered by Dublin City Council. This provision is delivered to over 48,000 learners (20,000 full-time and 28,000 part-time) and is supported by a range of services including a psychological service, a curriculum development unit, a buildings maintenance unit and Head Office staff in Ballsbridge.

It also has statutory responsibility for supporting the provision, coordination, administration and assessment of youth work services in Dublin city and is the lead partner for Music Generation Dublin City. City of Dublin ETB is also responsible for the national awarding authority for student grants in Ireland, Student Universal Support Ireland (SUSI).

Proposed Timeframe: Shortlisting will take place commencing: 6th January 2025 Interviewing will take place week beginning: 13th January 2025 *All dates are subject to change and are for guidance only

Salary: For persons entering public service for the first time, starting pay will be at the minimum point of the scale, €58,251. This is not negotiable. An incremental salary scale applies thereafter.

Previous public sector experience may be eligible for incremental credit, to be determined upon appointment.

Annual Leave: 29 working days per annum (pro rata).

Hours of Work: 35 hours per week.

Location of Position: The position will initially be based in City of Dublin ETB Head Office, 1-3 Merrion Road, Ballsbridge, Dublin 4, D04 PP46.

Summary of Position: The successful candidate will be initially assigned to the HR-Payroll Operations Section of City of Dublin ETB. They will have overall responsibility for ensuring that the payroll data is provided to the ESBS within the relevant timelines to ensure that our employees are paid accurately and on-time. The successful candidate will also be responsible for processing the requests for funds to treasury, checking incremental credit calculations, preparing reports as requested from the various Stakeholders, ensuring the online claims system files and the ETTOs are processed on-time. The successful candidate will manage an initial team of six staff and may be involved in project related work pertaining to payroll functions.

Essential Requirements:

• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examinations (higher, ordinary, applied or vocational preparation) or equivalent or have passed an examination at the appropriate level within QQI qualifications framework which can be assessed as being of a comparable standard to Leaving Certificate or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Have at least two years in a Grade III post, or equivalent, or higher, in the Education and Training Sector. • Have successfully completed their probation period, or have successfully completed a probation period at a lower eligible grade. • Have the requisite knowledge, skills and competencies to carry out the role. • Have excellent administrative skills and a high level of ICT literacy including a proven ability to apply technology in the workplace. • Be capable and competent of fulfilling the role to a high standard.

Declaration: Applicants will be required to declare whether they have previously availed of a public service scheme of incentivised early retirement, including schemes not specifically mentioned above. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment.

Referees: Candidates must supply details of two referees on their application form, please note that these referees should have knowledge of you and your work to whom professional reference can be made. One of which should be your current or most recent employer. Referees may be contacted directly pre or post interview directly by City of Dublin ETB at its convenience and without further notice to candidates.

Notes: • Please note that it is the responsibility of the applicant to ensure that all applications are received on time. Any technical difficulties encountered by the sender when forwarding applications are not the responsibility of City of Dublin ETB. Therefore, candidates are strongly advised to submit applications well before the 12 Noon deadline on the specified closing date. • Your application will be assessed on the information you submit. Please ensure all sections are completed fully and accurately, giving clear evidence of qualifications, skills and experience. Incomplete applications may not be considered. • All enquiries regarding your application should be made to applications@cdetb.ie. You must use the post reference in the subject line of the email. • Providing incorrect information or deliberately concealing any relevant facts may result in disqualification from the selection process or, where discovery is made after appointment, in summary dismissal. • Selection will be by the way of a competitive interview which will focus on the key skills and duties of the role and the competencies associated with roles at this level. • Any travel or other expenses incurred by candidates whilst undertaking or attending any elements of the selection process will not be refunded by City of Dublin ETB.

Completed online applications should be submitted no later than: 12 noon on Monday 6th January 2025 Late applications will not be accepted. Shortlisting may take place. Canvassing will disqualify. City of Dublin Education and Training Board is an equal opportunities employer.

Please see information guide for further details