Grade VII - Administrative Officer

Applications are invited from suitably qualified persons for the following position:

Grade VII – Administrative Officer

Community / Recruitment Development Officer

Permanent Post

Finglas Training Centre

Ref: G7FTC24

City of Dublin Education and Training Board (City of Dublin ETB) was established on 1st July 2013 under the Education and Training Boards Act, 2013. City of Dublin ETB has 3,000 employees and an annual budget of €580m. It is the state education and training authority for Dublin city and serves the area covered by Dublin City Council. This provision is delivered to over 48,000 learners (20,000 full-time and 28,000 part-time) and is supported by a range of services including a psychological service, a curriculum development unit, a buildings maintenance unit and Head Office staff in Ballsbridge. It also has statutory responsibility for supporting the provision, coordination, administration and assessment of youth work services in Dublin city and is the lead partner for Music Generation Dublin City. City of Dublin ETB is also responsible for the national awarding authority for student grants in Ireland, Student Universal Support Ireland (SUSI).

Since its establishment in 1983, City of Dublin ETB’s Finglas Training Centre has been embedded as the provider of vocational training for those wishing to enter the labour market.  Since then, thousands of learners attending our courses have expanded their skills and knowledge in their chosen field of learning. Courses provide training for new labour market entrants and those seeking to upskill, or change career direction, offering certification at QQI Level 5 and 6 and/or Industry specific Certification.

Proposed Timeframe: Shortlisting will take place week beginning: 11th November 2024. Interviewing will take place week commencing: 18th November 2024. *All dates are subject to change and are for guidance only

Salary: For persons entering public service for the first time, starting pay will be at the minimum point of the scale, €58,251. This is not negotiable. An incremental salary scale applies thereafter.

Previous public sector experience may be eligible for incremental credit, to be determined upon appointment.

Annual Leave: 29 working days per annum (pro rata).

Hours of Work: 35 hours per week.

Location of Position: The position will be based in Finglas Training Centre, Poppintree Industrial Estate, Jamestown Road, Finglas, Dublin 11, D11 KW18.

Summary of Position: To assist City of Dublin ETB in the marketing, promotion and recruitment of learners to training programmes offered through the centre.

The administration, monitoring and oversight of externally provide education and training as provided under contract to City of Dublin ETB by third party community training providers.

Management relies on the Development Officer to ensure the delivery of recruitment campaigns are in line with the business objectives. The officer will monitor the delivery of and training by third party agencies guided by policies and procedures funded by the City of Dublin ETB.

The successful applicant will be required to travel as part of this role.

Essential Requirements:

• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examinations (higher, ordinary, applied or vocational preparation) or equivalent or have passed an examination at the appropriate level within QQI qualifications framework which can be assessed as being of a comparable standard to Leaving Certificate or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. • Have the requisite knowledge, skills and competencies to carry out the role. • Have excellent administrative skills and a high level of ICT literacy including a proven ability to apply technology in the workplace. • Be capable and competent of fulfilling the role to a high standard.

Declaration: Applicants will be required to declare whether they have previously availed of a public service scheme of incentivised early retirement, including schemes not specifically mentioned above. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment.

Referees: Candidates must supply details of two referees on their application form, please note that these referees should have knowledge of you and your work to whom professional reference can be made. One of which should be your current or most recent employer.

Referees may be contacted directly pre or post interview directly by City of Dublin ETB at its convenience and without further notice to candidates.

Notes: • Please note that it is the responsibility of the applicant to ensure that all applications are received on time. Any technical difficulties encountered by the sender when forwarding applications are not the responsibility of City of Dublin ETB. Therefore, candidates are strongly advised to submit applications well before the 12 Noon deadline on the specified closing date. • Your application will be assessed on the information you submit. Please ensure all sections are completed fully and accurately, giving clear evidence of qualifications, skills and experience. Incomplete applications may not be considered. • All enquiries regarding your application should be made to applications@cdetb.ie. You must use the post reference in the subject line of the email. • Providing incorrect information or deliberately concealing any relevant facts may result in disqualification from the selection process or, where discovery is made after appointment, in summary dismissal. • Selection will be by the way of a competitive interview which will focus on the key skills and duties of the role and the competencies associated with roles at this level. • Any travel or other expenses incurred by candidates whilst undertaking or attending any elements of the selection process will not be refunded by City of Dublin ETB.

Completed online applications should be submitted no later than: 12 noon on Friday 8th November 2024 Late applications will not be accepted. Shortlisting may take place. Canvassing will disqualify. City of Dublin Education and Training Board is an equal opportunities employer.

Please see the Information Guide for further details.