Fleet Maintenance Coordinator

Key Responsibilities include but not limited to:

• Maintain and update fleet records and documentation, according to current asset management practices.
• Act as the primary point of contact for vehicle taxation, CVRT bookings and servicing schedules.
• Coordinate with leasing companies and team leaders to ensure timely servicing and full statutory compliance.
• Oversee the distribution, usage and cost allocation of toll tags and fuel cards.
• Maintain detailed records to support audits, reconciliation and business analysis.
• Coordinate the installation and management of GPS tracking devices.
• Ensure GPS data is accurate, current and accessible for operational decision-making.
• Ensure compliance with tachograph regulations and oversee training for relevant staff.
• Allocate creditor invoices to relevant departments for fleet hire and related services.
• Monitor and track key fleet assets weekly, identifying and addressing discrepancies as needed.
• Develop and distribute stakeholder reports featuring meaningful KPIs to communicate fleet performance effectively.

Requirements:

Essential Skills:

• Strong organisational and multitasking abilities.
• Effective communication and interpersonal skills for collaborating with teams and external partners.
• Attention to detail and an analytical approach to cost allocation and record-keeping.
• Proficiency in Microsoft Office tools (Word, Excel (Intermediate or expert level).

Desirable Skills:

• Experience in fleet management or similar administrative roles.
• Familiarity with GPS tracking systems and vehicle compliance standards.
• Knowledge of tachograph usage and legal compliance.
• LEAN management skills and expertise in Root Cause Analysis.