Facilities Coordinator

The Company

Neylons is a Facility Management Company providing services all over Ireland. Our growing company prides itself on training and development available to all staff. We offer flexibility, career progression and a competitive start rate.

We are looking for an experienced Facilities Coordinator in Shannon, County Clare.

Overall Purpose of the Job

Accurately and efficiently manage and co-ordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed up by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects and back off administration (updating CAFM, KPI deliverables, reporting).

Main duties and responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Ensures the timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager
• Review and approve sub-contractor invoices and verify works done (reports & dockets)
• Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Ensures efficient management of all utilities, monitor and document consumption levels.
• Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
• Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
• Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
• Ensure any accidental and willful damage is recorded and reported promptly.

Qualifications and Experience

• A minimum of 3 year's experience coordinating Hard and Soft Facilities Services.
• Experience in managing people
• Experience with KPIs and client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
• Manage staff training through Human Focus.
• Be an Apleona ambassador
• Ability to work under pressure to tight deadlines
•  Must demonstrate a flexible approach to work
• Providing accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basis

We are happy to hear from anyone with the required skills and experience.

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