Facilities Administrator

The Opportunity

An opportunity has arisen within Glanbia plc for a Facilities Administrator. This is a 1 year fixed term contract to provide cover during maternity leave and will report to the Office Facilities Manager

This position is based onsite in our Citywest, Dublin 24 office across 5 days per week.

• Act as first point of contact for all incoming queries (phone, email, face to face).
• Front office meeting, greeting and signing in of internal and external visitors.
• Contribute to the planning & execution of engaging events to foster a vibrant workplace culture.
• Management of both planned, preventative and reactive maintenance for the building including liaising with contractors, service providers and internal stakeholders to manage all works that need to be carried out on the premises.
• Monitor and maintain Health & Safety standards and procedures for the building.
• Management of the courier system which includes arranging vendors, post and packaging.
• Perform an extensive array of administrative tasks
• Ordering stationery, office supplies and other consumables using the Ariba/SAP systems for the building.
• Provide support to PAs on site.
• Credit control – processing and ensuring timely payment of invoices for the facility.
• Other ad hoc projects and duties as required.

The Skills you will bring to the team

• Prior experience gained in a busy office environment.
• Proficient in IT, particularly the Microsoft Office suite.
• Experience of using SAP and Ariba systems a distinct advantage.
• Excellent verbal, conversational and written English skills.
• Ability to multi-task and manage multiple calls.
• A self-starter with excellent initiative.
• An exceptional level of professionalism is essential.
• Ability to work collaboratively within a global business environment
• Enjoys working in a fast-paced, innovative environment where the focus is on continuous improvement and the challenge to make it better.
• Strong stakeholder management skills.
• Self-managing with the energy, enthusiasm and drive to make it happen.
• Strong prioritizing skills with the ability to take on challenges as opportunities to find a better way. 

What we would like to offer you!

The opportunity to develop your career on a global stage, continuous learning through an on-demand learning platform, and a competitive compensation package including staff discounts

Where and how you will work 

The opportunity will be based in our office in Citywest Dublin 24 across 5 days per week

About Glanbia

The Glanbia Group comprises three divisions: Glanbia Performance Nutrition, Glanbia Nutritional's, and Joint Ventures. Collectively and with our partners we offer an incredible breadth of expertise in nutrition. We employ a team of 6,000 people, work with global food and beverage companies, and sell our award-winning and market-leading products in 130 countries worldwide.