Collections and Documentation Officer

DUTIES The Collections and Documentation Officer’s duties shall include but are not limited to the following;

Care of Collections • Maintain optimum conditions for preventative conservation • Monitor and record environmental conditions • Prepare condition reports for objects on display, in storage, on loan, and proposed acquisitions and loans • Participate in the development of a disaster plan for the collection • Prepare objects for exhibition Documentation • Participate in the development of the Museum’s collection policy • Create and maintain orderly systems for the management of the collection in keeping with standard museum practice, including a documentation system for acquisition, de-accession, loan, registration, location, exit • Supervise, number, catalogue, and store the Museum’s collection • Co-ordinate all aspects of borrowing and lending objects • Maintain and develop the Museum’s collection database

Exhibitions • Work with the Curator and the museum team in the planning and development of all exhibitions, both long-term and temporary • Responsible for leading out installation of all exhibitions in consultation with the

Curator • Ensure all objects are displayed in a manner best suited to the objects’ continued preservation • Ensure environmental controls required for display of objects are adhered to • Source display materials for exhibitions when required • Responsible for collection and return of temporary exhibitions as required

Research • Design and implement the Museum’s collection research programme • Conduct general and object-specific research, and prepare that research for publication • Research and oversee research for the Museum’s collection • Research and oversee research for the Museum’s exhibitions • Manage and develop the Museum’s reference and image library Communication • Provide results of research in a form that is accessible to staff, visitors, and other users of the Museum • Participate in the creation of permanent and temporary exhibitions • Participate in the development of an education programme • Respond to public enquiries and requests for information on the Museum’s collection • Co-ordinate staff and visitor access to the Museum’s reference and image library • Assist with heritage and community engagement events, which may occur offsite and during non-regular hours

Networking • Network with museums and collections and documentation officers locally, nationally, and internationally • Liaise with local, regional, and national bodies and funding agencies in the development of Cork Public Museum’s collections

Financial Management • Project and manage collections and documentation budgets, maintain accurate financial records, and monitor costs • Research and pursue opportunities for funding in consultation with the Museum Manager • Maintain relationships with relevant funding organisations

Museum Team • Participate as part of the team in delivering the work of the Museum and have an ability to be flexible in the role to support all other members of the team • Report to the Manager and attend relevant meetings and events • Supervise other collections employees, volunteers, and visitors as required Ensure adherence to all Museum policies • Work to Cork Public Museum standards as well as those of the National Museum of Ireland Designation, and of the Heritage Council Museum Standards Programme • Promote the work of the Museum and an awareness of its services

In addition, the appointee will be required to: • Ensure compliance with all regulations relating to procurement of services • Comply with Health and Safety legislation at all times • Ensure an efficient and effective response to all stakeholders • Attend training as required • Participate in corporate activities and responsibilities appropriate to their grade • Undertake any other duties of a similar level and responsibility as may be required, or assigned, from time to time • Deputise for other employees of a higher grade as required

The particular duties and responsibilities attached to the post may vary from time to time, without changing the general character of the duties or level of responsibilities entailed. The post holder may therefore be required to perform duties appropriate to the post, other than those detailed to take instructions from and report to, an appropriate officer or such designated officer as may be assigned from time to time by the Council. QUALIFICATIONS

1. Character Candidates shall be of good character. 2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Essential Requirements Each candidate must, on the latest date for receipt of completed application forms: a) hold a primary degree in subjects relevant to the Museum’s collections, ideally in museum studies or library services b) have at least one year of relevant experience of documenting, researching and caring for museum collections including installation of exhibitions c) have at least one year of experience of working with a collections management system d) have a strong and demonstrable local and historical knowledge to assist with documenting and researching our collections e) have knowledge and understanding of museum practice and of the Irish museum sector, in particular the Museum Standards Programme of Ireland f) have excellent writing, verbal, communication and organisational skills g) possess the ability to work as part of a team but also set priorities, take initiative, and work independently, as appropriate h) have good IT skills and commitment to utilising new technologies in the workplace 4. Driving Licence Holders of the office may be required to drive a car in the course of their duties and therefore applicants must hold a current full driving licence for class B vehicles free from disqualifications. 5. Desirable The ideal candidate will: • Be able to demonstrate a strong ability in the following competency areas: Delivering Quality Work and Services, Maintaining Positive Working Relationships & Identifying Problems and Contributing to Solutions. (Refer to page 9 & 10 for more information) • Have the full-time use of a vehicle when necessary Salary Salary scale for the position of Collections & Documentation Officer (Grade IV) is: €34,260 - €36,366 - €39,355 - €41,318 - €43,035 - €44,696 - €46,938 - €48,560 - €50,206 (Max) - €51,733 (LSI1) - €53,301 (LSI2)

New Entrants to the Local Authority Service commence on the 1st point of the scale in accordance with current Government Policy as set out in Department of the Environment Circular Letter EL 02/2011 of 28th January 2011 and Circular EL 05/2016 dated 5th February 2016. The salary shall be fully inclusive and shall be as determined from time to time. The awarding of increments is subject to satisfactory service. Holders of the office shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of any services which they are required by or under any enactment to perform.

Hours of Duty The standard working week will be 35 hours per week. It is important that applicants fully understand that due to the nature of the role, it will be a requirement that the post holder be flexible about evening and weekend work which will be critical to the post for which overtime will not be paid but time-off-in-lieu will be available. Holders of the post may be called for duty at any time in accordance with arrangements made by local authorities. The Council reserves the right to alter hours of work from time to time. All hours worked will be subject to the provisions of the Organisation of Working Time Act, 1997 and the Organisation of Working Time Act (Regulations) 2001