Certification Projects Officer Metrology Technician, Temperature And Humidity Standards Energy & Utilities

Certification Projects Officer (60-24)

Job Type

Contract - Fixed Term

Remote Work Option

Hybrid

Category

Business Support

Location

Dublin

Job Grade

Level E

Job Details

JOB DESCRIPTIONJob title: Certification Projects Officer Division: Certification Department:Business Excellence Updated:August 2024 Reports to:Head of Business Excellence Grade:Level E Status: 3-year Fixed Term Contract FTE:Full Time LocationSantry, Dublin. REFERENCE60-24
Job Overview
The Business Excellence Division within NSAI Certification provides a range of third-party certification activities to a broad range of industry sectors primarily in Ireland. Typically, the certification management schemes delivery to industry include ISO 9001 (Quality Management System), ISO 14001 (Environmental Management System), ISO 45001 (Occupational Health and Safety Management system), and ISO 27001 (Information Security Management System). This certification service is delivered by a professional auditor team both full time and subcontracted, who plan and perform independent audits to evaluate and determine customer’s quality systems and/or products compliance to applicable standards and regulatory requirements. 

Certification activities operate to ISO 17021:2011 the international standard for third party certification. NSAI Certification is accredited to this standard by INAB. In addition, NSAI Certification competes in Best-in-Class benchmarking audits undertaken by the World Body for National Certification organisations IQNET.

The Certification Projects Officer, for the duration of the 3-year fixed-term contract, will contribute primarily as a member of a multi-disciplinary team on an EU-funded project - Trustboost which is focused on enhancing collaborative efforts around cybersecurity compliance and certification in line with key EU legislation. As a consortium research project, TrustBoost brings together an array of partners ranging from national authorities, CABs to ICT/IoT product vendors, fostering a secure and compliant digital ecosystem within the EU through exchange of knowledge, enhancement and alignment of stakeholders’ capabilities and collaboration via a Software as a Service (SaaS) platform. 

The Certification Projects Officer will contribute to, manage and coordinate NSAI’s delivery of tasks and work packages on the TrustBoost project. The Projects Officer will plan and oversee the day-to-day running of all activities related to the project and take responsibility for milestones and deliverables. The successful candidate will also support other projects within the Certification Department.

Key Tasks and Responsibilities:

• Lead and oversee the execution of complex work packages and tasks led by NSAI within the TrustBoost Project, ensuring successful completion.
• Cultivate and maintain strong professional relationships with internal and external stakeholders, acting as a first point of contact for internal consortium partners and for external stakeholders’ enquiries (e.g. media, other research projects, policy or regulatory representatives).
• Drive and monitor the activities of NSAI personnel and project partners contributing to tasks where NSAI has a commitment, ensuring all individual tasks are delivered on time.
• Play an active role in preparing and coordinating the submission of deliverable reports and progress reports for the project coordinator, ensuring the quality and integrity of information interpreted and collated.
• Design and engage in project-related multi-factor activities on behalf of NSAI (e.g. workshops, meetings), developed to optimise collaboration between stakeholders.
• Oversee and assume responsibility for the day-to-day financial management, including oversight of costs, budget management and financial reporting.
• Promote the TrustBoost project through the dissemination of project findings, tailoring communication strategies to maximise impact, to a variety of audiences as appropriate.
• Represent NSAI at consortium meetings, actively seeking and supporting partnership opportunities, particularly in the certification field.
• Implement the use of online collaboration platforms to electronically file all meeting actions, project papers, business updates etc. to ensure accessibility and transparency among project partners.
• Management oversight of travel arrangements for relevant staff (flights, accommodation and transportation), while ensuring efficient use of project resources.
• Lead on the planning, budgeting, and monitoring of other assigned projects from initial phase through to successful completion.
• Maintain strict confidentiality of matters relating to NSAI and business operations.
• Perform any other duties as may be required by the Head of the Department.

This job specification is intended as a guide to the general range of duties for this post. It is intended to be neither definitive nor restrictive and will be subject to periodic review with the post holder.

Qualifications and Experience
Essential

• Successful completion of a university or college degree or equivalent qualification in relevant studies (NFQ level 8 or above).
• A minimum of 5 years’ experience in project management or administration.
• Proven track record of achievement in a complex environment working to deadlines, managing workflows and delivering objectives through leadership and strategic skills.
• Experience of financial management, reporting, and budget planning.
• Proficiency in relevant IT systems
• Evidence of working collaboratively with internal and / or external stakeholders.
• Ability to draw up records and reports efficiently.

Desirable

• Relevant Level 9 qualification in a Project Management discipline.
• Ability to demonstrate aptitude and a strong potential to learn quickly.
• Industry certifications relevant to the role.
• Experience working in a similar role in previous EU projects.
• Knowledge of Cybersecurity and related standards.
• Knowledge of Standards/Certification.

Core Competencies

• Excellent interpersonal skills, with the ability to relate to people at all levels within and outside the NSAI.
• Ability to communicate with clients across business functions including highly specialized scientists and regulatory employees.
• Strong project management, interpersonal and team-building skills.
• Ability to work on own initiative and to work as a team member.
• Exceptional writing and presentation skills.
• Excellent planning, organisational and administrative skills.

For further information please see the 60-24 Certification Projects Officer Candidate Booklet.