Caretaker
SALARY: £23,500 - £23,893 PER ANNUM JOB PURPOSE Provide efficient caretaking and cleaning services as part of a team and in accordance with the practices and procedures of the College.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES The successful candidate will be responsible for any or all of the following duties:
SECURITY • Security of the premises and its contents. • Open and close the premises and grounds, except in circumstances where the College Management or designated Line Manager authorises another person to do so. • Ensure that all windows are closed, doors and gates, both internal and external are locked at the end of each day. • Safe custody of the keys of the premises, the allocation of keys to Cleaning staff (or other staff as appropriate) and ensuring that keys used by the Cleaning staff are returned at the end of each working day. • Monitor Security Camera System and report to Estates Manager or other appropriately designated staff member all incidents of suspicious activity. • Operate Fire Alarm, Burglar Alarm and Building Security Systems and report any faults • Respond to alarm activations within the designated guidelines. • Attend after hours break-in and vandalism at the premises and ensure that the premises are secure and cleaned at the earliest opportunity when clearance has been given and any unauthorised entry or damage is reported to the designated Line Manager. • During normal working hours report any breach of security or suspicious activity of persons immediately to the designated Line Manager or Authorised Person to ensure a safe working environment for building users. • Administer the despatch and return of goods and equipment from the College in line with agreed practice. • Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice.
CLEANING • In conjunction with Estates Manager and Cleaning Supervisor, plan, organise and control the work of cleaning staff (as appropriate) to ensure that College standards are met, it being understood that the Caretaker personally undertakes cleaning duties. • Monitor the standard of cleaning (where appropriate) investigate complaints in respect of the cleaning provision, take corrective action and report to the Estates Manager. • Recommend and implement changes in work procedures in accordance with economy, standards or ease of operation. • Monitor suitability and performance of materials and light equipment and advise the Estates Manager where these are inappropriate for the task. • Ensure that all hard surfaces and paths and ornamental grounds around the property are clean, tidy and free of litter. • Ensure that all external surface drains and gullies and kitchen grease-traps within the building complex are free flowing and clean by removing any obstruction. • Ensure that bins within the building complex are washed and cleaned. • Empty on a daily basis litter bins within the building complex. • Provide an ongoing cleaning service to the entire premises to deal with such things as spillage, flooding, regular toilet cleaning, litter or any cleaning problem associated with weather conditions. • Replenish toilet rolls, soaps, paper towels and any other requisites as required throughout the working day. • Clean external signs, light covers and notices. • Clean non-electrical fittings on all portable heating and ventilation equipment. • Ensure that adequate supplies of materials and light equipment are requisitioned and maintained at appropriate levels and the equipment is kept in good condition, used and stored correctly. • Ensure that all defects in cleaning equipment are reported to the Estates Manager. • Prepare the premises for evening activities e.g. Open night/Governing Body Meetings, Other functions, cleaning and preparing the College for its normal use during and after these activities. • Direct and clean all internal and external fixed glass surfaces using the appropriate equipment provided to ensure safe working conditions.
PORTERAGE • Receipt and transport of stores and materials and other goods that have been delivered to the building premises and their distribution to and from appropriate points of storage as per goods in procedure. • Despatch goods and other materials throughout and from the building. • Assist with the setting out and removal of tables and chairs as required. • Prepare rooms for examinations and other purposes. • Transport all refuse bins to and from their collection point.
MECHANICAL AND ELECTRICAL SERVICES • Efficient operation of the boiler/heating system ensuring value for money and energy conservation. • Lighting and heating of the premises and the routine maintenance of plant. • Ensure adequate fuel is requisitioned in good time. • Monitor and document the usage of fuel, water and electricity and take action to eliminate waste. • Replace lamps, tubes and plugs using appropriate equipment. • Inspect and report any defects on fire fighting equipment.
HANDYPERSON DUTIES • Carry out handyperson duties within the competence of the post-holder.
DRIVING DUTIES • Carry out driving duties within the competence of the post-holder. The Post holder will be required to undertake training as appropriate. • Fuel and maintain SRC Vehicles at designated filling stations (Fuel card provided)
ADMINISTRATION • Report to the Estates Manager on the cleaning of premises noting any defects in the premises externally and internally. • Assist the Estates Manager with the coordination of outside contractors or workmen. • Complete all paperwork associated with the post. • Maintain electronic records of sub-contractor and visual inspections. • Ensure that defects in electrical floor equipment are reported immediately to the Estates Manager and that a record of equipment repaired is kept and that all equipment is cleaned and stored safely. • Carry out such other relevant duties as may be required by Director or his delegated authority.
GENERAL CONDITIONS • The post holder will be required to act in the capacity of a designated first aider and fire warden and will accept training towards the same. • All duties must be carried out to comply with: ➢ The Health and Safety at Work (NI) Order 1978; ➢ Acts of Parliament, Statutory Instruments and Regulations and other legal requirements; ➢ COSHH Regulations; ➢ Codes of Practice; ➢ Conditions normally inherent in post. • All duties will be carried out in the working conditions normally inherent in the particular job. • The postholder will be required to undertake to read and adhere to all policies and procedures including risk management, health and safety, equal opportunities and IT acceptable use and ensure that these policies are implemented by ensuring potential hazards to the well being of self and others are recognised, rectified and/or reported as appropriate. • All necessary paperwork must be completed. • Duties will be carried out for jobs up to and including those in the same grade, provided such duties are within the competence of the employee. This may include cover for absences on stated and/ or other campuses as required. TRAINING • Employees will accept any training to facilitate the undertaking of duties for jobs up to and including their own grade. • Employees will accept training for jobs graded at higher levels than their own. Payment will only be made where there is a requirement by the authority for the higher level duties to be carried out.
GENERAL • Participate in the enrolment cover rota. • Be required to undertake work outside normal working hours on occasions. • Provide reports, written and oral, as required. • Ensure that all documentation and authorisation procedures are adhered to.
CONDITIONS • The hours of work are 36 per week and these will be worked on a shift pattern. During term-time the Caretaker is required to be present in the late afternoon and evenings to provide cover for the evening classes through to them finishing (normally to 10.00 pm) or in the early morning (from 7.00 am). During non term-time the Caretaker will revert to a working week which will normally operate between 8.30 am and 6.00 pm. At all times the work patterns will be required to suit operational requirements. Any hours worked beyond the 36 are paid at an overtime rate and a shift premium will also be paid on the 36 hour week. • The post-holder will be required to be flexible within the hours of duty for this post and will be required to work in any of the College campuses and in the evenings when required to do so by the Director or his designated authority. • Promote the College positively at all times. • Abide by all College procedures and ensure these are implemented in area of responsibility. • Within the context of the post, ensure full compliance with College health and safety requirements. • Within the context of the post, ensure full compliance with College equality requirements. • Any other duties appropriate to the grade and post, as assigned by the Head of Estates.
The location of the post will reflect the needs of the College and may be changed subject to the requirements of the College. Duties may change as the College develops, therefore the person appointed will be expected to be flexible in relation to duties performed as required. It is anticipated that the post-holder will be required to adopt a flexible approach to the duties and responsibilities as outlined in this Job Description.
Follow us on Facebook and stay up to date with the latest jobs in Down!
Before you go
By creating a job alert, you agree to our Terms. You can unsubscribe from these directly within the emails or as detailed in our terms.
Continue to job