Caretaker
Location
The appointee will be based at the Bangor Campus but will be required to be available for work at any of the College sites as required.
Total hours of work
36 hours per week (shift work). However, the post holder will be required to adopt a flexible approach including evening and weekend work.
Work pattern
Hours will vary to suit the requirements of the post.
JOB PURPOSE
To provide a full range of caretaking services under the direction of the Deputy Head of Estates / Estates Support Manager in accordance with relevant College practices and procedures.
MAIN DUTIES AND RESPONSIBILITIES1.0 SECURITY
1.1 Responsibility for securing premises ensuring that all windows, doors gates etc. are locked at the end of each day after all staff/students etc. have left building.
1.2 Open and close the premises and grounds, except in circumstances where the Deputy Head of Estates / Estates Support Manager other Authorised Person state otherwise.
1.3 Operate Fire Alarm, Intruder Alarm and Building Security Systems and report any faults to the Facilities Manager / Facilities Support Officer or other Authorised person
1.4 The post holder will be placed on an “Emergency On call” rota and may be called to attend after-hour alarm callouts, and where appropriate ensure that the premises are secured.
1.5 During normal working hours report any suspicious activity or breach of security immediately to the Deputy Head of Estates / Estates Support Manager other Authorised person.
1.6 Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice.
2.0 Mechanical and Electrical Services
2.1 Operate the College’s boilers/heating system as required the Deputy Head of Estates / Estates Support Manager and ensure efficient operation at all times.
2.2 Advise the Deputy Head of Estates / Estates Support Manager of fuel levels and allow sufficient time for ordering / deliveries.
2.3 Replace lamps, tubes and plugs to a level of 3.35m using appropriate equipment, except where access from above can be gained.
2.4 Carry out regular inspections of fire fighting equipment, fire doors, hold open devices, emergency lights etc. and report any defects the Deputy Head of Estates / Estates Support Manager or other Authorised Person to ensure statutory compliance at all times.
2.5 Carryout and maintain records in relation to weekly flushing as per college legionella management plan.
3.0 Porterage
3.1 Receipt distribute and transport of all stores, materials, and goods etc. as required.
3.2 Transport all refuse bins to and from their collection point and ensure that all bins are clean at all times.
3.3 Prepare rooms for examinations and any other purpose as required including any premises rented by the College for exam purposes.
3.4 Preparation of the Conference/Board Room for meetings as required including, in exceptional circumstances and in the absence of catering staff, provision of the refreshments trolley.
3.5 Accompany students with physical impairments as required e.g. access to lifts etc.
4.0 Cleaning
4.1 Ensure that all hard surfaces and paths and ornamental grounds around the premises are clean, tidy and free of litter. Litter to be cleared on a daily basis.
4.2 Ensure that all external surface drains and gullies and kitchen grease-traps within the building complex are free flowing and clean by removing obstructions up to 3.35m.
4.3 Provide a cleaning service to deal with issues such as spillage, flooding, litter or any cleaning problem associated with weather conditions or where rooms are used dually for the consumption of food and educational purposes.
4.4 Clean internal and external signs, light covers, and notices up to 3.35 m.
4.5 Clean non-electrical fittings on all portable heating and ventilation equipment.
4.6 Ensure that all defects in equipment used by the Caretaker are reported to the Deputy Head of Estates / Estates Support Manager
4.7 Clean all external fixed glass surfaces up to 3.35 metres using the appropriate equipment provided to ensure safe working conditions.
5.0 Handyperson Duties
5.1 Carry out handyperson duties within the competence of the post-holder.
5.2 Assist with maintenance duties e.g. painting, shelving, signs, replacing locks and small alterations etc.
6.0 General Conditions
6.1 Empty all external litter bins on a daily basis
6.2 Assist with the replenishment of toiletries, lighting equipment and any other requisites required as necessary throughout the working day.
6.3 Prepare the premises for normal day and evening activities including the inspection of furniture to ensure student safety.
6.4 The post holder will be required to carry out driving duties as and when required by the College.
6.5 The post holder will normally be required to either hold or complete a course qualifying them as a recognised first aider within six months of taking up the post, and agree to act as a first aider for the College.
6.6 The post holder will be required to assist in the evacuation of the building in the event of a fire drill or an actual emergency by acting in the capacity of Fire Warden or Fire Marshall.
6.7 All duties must be carried out to comply with:
· The Health and Safety at Work (NI) Order 1978;
· Acts of Parliament, Statutory Instruments and Regulations and other legal requirements;
· COSHH Regulations and all relevant Codes of Practice.
7.0 Administration
7.1 Provide the Deputy Head of Estates / Estates Support Manager with timely reports using the electronic reporting system to advise of any defects in the premises externally and internally.
7.2 Complete all paperwork/documentation/electronic feedback associated with the post including time sheets and written reports when required.
8.0 Training
8.1 Caretakers will be required to attend appropriate training to facilitate the effective undertaking of duties commensurate with their grade.
9.0 Miscellaneous
9.1 The post holder will be required to undertake any other duties falling within the purview of the grade as required by the Deputy Head of Estates / Estates Support Manager or other Senior Manager.
9.2 The person appointed will be required to undertake evening duties and work in other Campuses to meet the needs of the College.
9.3 The College will provide a uniform which must be worn at all times whilst on duty.
9.4 Protective equipment will be provided by the College and must be worn appropriate to the task being carried out.
1. This is a description of the job as it is at present constituted. The duties and responsibilities are intended to give a broad indication of the variety of tasks the post holder may be asked to undertake. It should be noted that a job description is not an exhaustive list of activities and staff may be asked to carry out duties commensurate with the grade of the post. The job description may also be amended to take account of changed circumstances, and staff will be consulted when this is necessary. It is the College’s aim to reach agreement to reasonable changes, but if agreement is not possible, the College reserves the right to insist on changes to a job description after consultation with the post holder.
2. In carrying out the duties and responsibilities of the post it is expected that the post holder will do so in accordance with the College Ethos, Equal Opportunities Policy and that in doing so the post holder will contribute to the discharge of Section 75 statutory duties and implementation of the College Equality Scheme.
3. This is a post which is governed by The Protection of Children and Vulnerable Adults (Northern Ireland) Order 2003. Before appointing anyone to this post, it is policy to ask for the relevant check to be carried out by Access NI.
4. The College operates a no smoking policy and all staff are expected to adhere to this.
5. In order to deliver its objectives, the College has developed to the following set of values and all staff expected to work within these;
- Solution focused
- Excellence driven
- Responsive
- Collaborative
6. All Staff at Principal Lecturer Level and above (including equivalent staff on NJC Terms & Conditions, band 6 and above) are required to participate in evening and holiday cover rotas as required.
7. All Staff are required to contribute to a healthy and safe working environment and to adhere to all health and safety regulations and College policies.
8. All staff has a responsibility for ensuring that risks are managed at College, team and individual level. This process will include the assessment and effective control of all acceptable risk situations.
9. All Budget holders will be responsible for ensuring the delivery of a balanced budget across their area of responsibility, including the delivery of any agreed cost improvement programmes.
10. Staff will be expected to participate in staff training and development activities to update and enhance their own knowledge, skills and professional competence needed to fulfil the role effectively.
11. Please note that a waiting list may be created from this post from which further appointments may be made should the same or a similar post arise within six months of the interview date. Please note such posts may be based at any College Campus.
Essential Criteria
1. Five GCSEs (Grades A-C) or equivalent which must include English Language and Mathematics
OR
Have 6 months’ previous experience in a similar role
2. Hold a current driving licence and have access to a car or have access to a form of transport that will enable the post-holder to fulfil the role in full.
3. Demonstrate effective communication and interpersonal skills
4. Demonstrate ability to work as part of a team and on own initiative
5. Demonstrate a flexible approach to work
6. Demonstrate effective organisational skills
Salary: £23,500 to £23,893 per annum
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