Bookkeeping

The Organisation

Property Properly is a Portlaoise based organisation with 3 divisions. (Property management. commercial, cleaning, and furniture retailing,

The bookkeeper’s key tasks span a wide range of financial and administrative activities to ensure smooth operations across all divisions.

General Bookkeeping Tasks:

· Recording Transactions: Accurately recording income, expenses, and other financial transactions for all divisions in the organisation’s accounting system.

· Bank Reconciliations: Ensuring bank statements align with recorded transactions.

· Invoicing: Preparing and issuing invoices to clients for services provided (e.g., rent, cleaning contracts, and furniture sales).

· Managing Payables and Receivables: Tracking bills to be paid and payments to be

received.

· Payroll Processing: Handling employee salaries, deductions, and taxes, especially given different staffing needs across divisions.

Division-Specific Tasks:

1. Property Management:

a. Monitoring rental income and managing tenant deposits.

b. Tracking maintenance and repair costs for properties.

c. Preparing financial reports for individual properties or portfolios.

2. Commercial Cleaning:

a. Tracking client contracts and the associated billing.

b. Monitoring supplies and costs for cleaning products and tools.

c. Allocating expenses specific to cleaning teams or projects.

3. Furniture Retailing:

a. Recording sales and managing inventory costs.

b. Handling sales tax on furniture transactions.

c. Preparing reports on stock levels and profitability of individual products.

Reporting and Compliance:

· Financial Reports: Generating divisional and consolidated reports to provide insights into performance.

· Tax Compliance: Ensuring accurate filing of VAT, corporate tax, or other applicable taxes.

· Budgeting Support: Assisting in budget preparation and monitoring deviations for each division.

Cross-Division Coordination:

· Cost Allocation: Allocating shared expenses like payroll, utilities or office rent to the relevant divisions.

· Inter-division Transactions: Handling transactions between divisions to ensure proper financial tracking.

· The bookkeeper must be highly organised, detail-oriented, and adept at handling the nuances of each division.

The following are the essential experience and skills required to perform the role effectively:

Experience:

· Professional Background: 2–5 years of experience in bookkeeping, accounting, or a related financial role.

· Industry-Specific Knowledge: Familiarity with the specific industries in which we operate in (e.g., property management, commercial cleaning, or retail) is desirable.

· Software Proficiency: Hands-on experience with accounting software such as Sage, QuickBooks, Xero, or similar tools.

· Payroll Management: Experience in processing payroll, including tax deductions and compliance.

· Tax Compliance: Knowledge of VAT, corporate tax, and other relevant tax regulations.

Skills:

· Attention to Detail: Ability to maintain accuracy in financial records and transactions.

· Organizational Skills: Efficiently manage multiple tasks and deadlines across different divisions.

· Numerical Proficiency: Strong mathematical skills for accurate financial calculations.

· Technical Skills: Proficiency in Microsoft Excel and other financial tools for reporting and analysis.

· Communication Skills: Clear and professional communication, both written and verbal, to liaise with team members and external stakeholders.

· Problem-Solving: Ability to identify and resolve discrepancies in financial records.

· Adaptability: Flexibility to handle the unique requirements of different divisions within the organization.

· Ability to work under pressure

· Qualifications (Optional but Beneficial):

· A degree or diploma in accounting, finance, or business administration.

· Certification in bookkeeping or accounting (e.g., ATI, AAT, CAT or ACCA).