Assistant Staff Officer Library Service

THE ROLE Assistant Staff Officer Library Service (Grade IV) are supervisory positions, senior to Clerical Officers and junior to Librarians/Library Staff Officers.

Location Assistant Staff Officer Library Service (Grade IV) may be based in the City Library or in any of the other service points in the system.

Core Responsibilities and Duties Assistant Staff Officers Library Service (Grade IV) will: a) Supervise/Manage staff including participation in the Performance Management Development System, b) Have an in-depth knowledge of the Bookfund to ensure invoices for different stock are deducted correctly. This requires knowledge of the different genres of stock, monitoring of spending and liaising with the executives to ensure that the fund is fully utilised before year end. c) Compare deliveries to invoices to ensure receipt of all stock and follow up with suppliers if stock not received. d) Liaise with the Executives regarding purchases on the LVP card. Knowledge of all library subscriptions and different types of stock essential. e) Have essential knowledge of Agresso, particularly regarding the correct deductions from the Bookfund. f) Order book related material: Knowledge of library barcoding system for books and CDs essential for ordering sequenced barcodes. Knowledge of Radio Frequency Identification tagging system of Library stock essential for ordering RFID tags. Knowledge of library labelling system for stock is essential for ordering labels and cataloguing material for different books. g) Deal with queries from suppliers regarding orders received and payments received. Positive relationship with all suppliers is essential to understand standing orders and ensure we receive the stock that is paid for.

h) Catalogue library stock. Knowledge of cataloguing and knowledge of servicing library stock is essential. i) As the senior clerical staff member, be solely responsible for training all new clerical staff. j) Communicate and liaise effectively with employees, senior managers, customers, elected representatives in relation to operational matters of the library service. k) Support the library management team/executive librarian in the implementation of work programmes and initiatives in delivering national and local library strategy and as required by the Council’s Corporate and operational plans. l) Have knowledge and understanding of the structure and functions of local government, of current local government issues, priorities and concerns and of the key influencers of local government in relation to the library services. m) Have satisfactory knowledge of the operation of the library service. Assistant Staff Officers Library Service (Grade IV) will: o Apply Council procedures, processes, and techniques to issues arising from their workloads. o Carry out a supervisory role, in either Bibliographic Services or general library administration. o Exhibit initiative and enthusiasm, including a willingness to contribute ideas and energy to all aspects of the library work.

This is a job profile of Assistant Staff Officers Library Service (Grade IV) with Cork City Council. It is not a detailed job description, and candidates should be aware that the job profile is likely to evolve as the service changes and develops to meet the changing needs of the public. Assistant Staff Officers Library Service (Grade IV) will carry out such other related duties as will be assigned by the City Librarian from time to time.

The above specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

QUALIFICATIONS FOR THE POST 1. Character Each candidate must be of good character. 2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Experience etc., Each candidate must, on the latest date for receipt of completed application forms: (i) a. have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, and b. have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics) or (ii) have obtained a comparable standard in equivalent examination, or (iii) hold a third level qualification of at least degree standard.

Confined Competition (iv) Be a serving employee of a local authority or regional assembly and have at least two years’ satisfactory experience in a post of Clerical Officer, or analogous post. 4. Desirable Skills • Be able to demonstrate a strong ability in the following areas – Delivering Results, Personal Performance and Purpose and Change. • Satisfactory experience of library work. • Have satisfactory knowledge of the operation of the library service. • An ability to manage deadlines and effectively handle multiple tasks. • Possess excellent IT skills.

PRINCIPAL CONDITIONS OF SERVICE Salary The salary scale for the position of Assistant Staff Officer Library Service (Grade IV) is: €33,760 - €35,866 - €38,855 - €40,818 - €42,535 - €44,196 - €46,438 - €48,060 - €49,706 (Max) - €51,221 (LSI1) - €52,773 (LSI2) Applicants should note that entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government & Heritage. The rate of remuneration may be adjusted from time to time in line with Government pay policy. In accordance with Departmental Circular Letter EL 02/2011, a person who is not a serving local authority employee on or after 1st January 2011, will enter the scale at the minimum point. The salary shall be fully inclusive and shall be as determined from time to time. The awarding of increments is subject to satisfactory service. Holders of the office shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of any services which they are required by or under any enactment to perform.

Duties In accordance with Section 159(3) & (4) of the Local Government Act 2001, an employee of the local authority shall perform the duties of the office and give the local authority under the general direction and control of the Chief Executive or of such other officer as the Chief Executive may from time to time determine, such appropriate services of an executive, administrative or management nature as are required for the exercise and performance of any of its powers, functions and duties and to exercise such powers, duties and functions as may be delegated to them by the Chief Executive from time to time including the duty of servicing all committees that may be established by the local authority and such duties as may be required in relation to the area of any local authority. The holder of the office will, if required, act for an officer of a higher level.

Probation Where a person who is not already a permanent employee of a Local Authority is appointed to a position, the following shall apply: (a) There shall be a period after such appointment takes effect during which such person shall hold the post on probation; (b) Such period shall be one year and may be extended at the discretion of the Director of People & Organisation Development; (c) Such person shall cease to hold the post at the end of the period of probation unless during such period the Director of People & Organisation Development has certified that the service of such person is satisfactory based on the recommendation of the relevant Director of Service/Head of Department.

Superannuation Contribution Persons who become pensionable officers of a local authority who are liable to pay the Class A rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependent or qualified children). Persons who become pensionable officers of a local authority who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 5% of their pensionable remuneration. All persons who become pensionable officers of a local authority will be required in respect of the Local Government (Spouses and Children's Contributory Pension) Scheme to contribute to the local authority at the rate of 1.5% of their pensionable remuneration in accordance with the terms of the Scheme. Persons who become pensionable officers of a local authority for the first time on or after 1st January 2013 will be liable to pay Class A PRSI Contribution and will be required in respect of their superannuation to contribute at the rate of 3.5% of net pensionable remuneration plus 3% of pensionable remuneration.

Hours of Duty The standard working week will be 35 hours per week. The role may, on occasion, include evening and weekend work. A premium is payable to all staff who work unsocial hours on Saturdays. The Council reserves the right to alter your hours of work from time to time. Holders of the post may be called for duty at any time in accordance with arrangements made by local authorities. The Council reserves the right to alter hours of work from time to time. All hours worked will be subject to the provisions of the Organisation of Working Time Act, 1997 and the Organisation of Working Time Act (Regulations) 2001.

Citizenship Candidates must, by the date of any job offer, be; (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway, or (b) A citizen of the United Kingdom (UK), or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons, or d) A non-EEA citizen who is a spouse or child of an EEA or UK, or Swiss citizen and has a stamp 4 visa, or (e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa, or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa.

Training The successful candidate may, from time to time, be required to attend training deemed by the Council to be necessary for the post.

Safety The successful candidate must comply with safety policy and directives in force from time to time.

Driving Licence Holders of the office may be required to drive a motor car in the course of their duties and should therefore, hold a full driving licence for class B vehicles free from disqualifications.

Travel Travel and subsistence expenses for your position will be paid in accordance with the agreed rates which may be revised from time to time. Residence The holder of the post shall reside in the district in which their duties are to be performed or within a reasonable distance thereof, at a location acceptable to the City Council We are committed to providing a diverse and inclusive place of work and have a robust strategy to enable this. We are an equal opportunity employer and through our recruitment process, we welcome and encourage applications from interested and suitably qualified individuals regardless of gender, age, racial or ethnic origin, membership of the traveller community, religion or beliefs, family or civil status, sexual orientation/gender identity or disability. The above represents the principal conditions of service and is not intended to be the comprehensive list of all terms and conditions of employment which will be set out in the employment contract of the successful candidate.