Assistant Staff Officer

Job Description The Job Description is that of Assistant Staff Officer (Grade IV). The appointee will be responsible for providing such services of an executive, supervisory and advisory nature as requested and may include the duty of deputising for other officers. Further details on the initial Role and Responsibilities, to include the generic Job Description are set out in Appendix 1 below. The precise staffing and scheduling arrangements to deliver these roles will be finalised annually in cooperation with the relevant offices / functional areas where the Assistant Staff Officer is designated.

Person Specification

The successful candidate will be able to demonstrate that they have necessary leadership, supervisory and administrative skills and experience and capacity to work with staff and clients of the Institute to ensure the timely delivery of delegated routines and quality services under general supervision only. The appointee will:

• Be results oriented and client focused.
• Be able to provide examples of having worked on their own initiative and in multidisciplinary team in the past.
• Be capable of exercising delegated responsibility for the timely and efficient delivery of key routines and services and the effective supervision, motivation and development of assigned staff.
• Have good organizational skills with the ability to problem solve, pay attention to detail and deliver work to a high standard and to tight deadlines.
• Have a high degree of computer literacy - to include competence in the following Microsoft applications - word processing, spreadsheets, databases, file management, e-mail and the internet and relevant IADT MIS Systems. Possess very well developed interpersonal, negotiation and communication skills.

Essential Academic Qualifications, Professional Experience and Specific Personal Qualities: Applicants for this position must have:

• Have the requisite knowledge, skills and competencies to carry out the role.
• Be capable and competent of fulfilling the role to a high standard.
• Obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. Health: Each candidate shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

*Individuals applying on the basis of an approved equivalent qualification must submit a detailed case supported by full documentation justifying their contention that their qualifications are or have been adjudged to be the equivalent of the standards set out above. Where English is not the first language of the applicant, they must possess fluency in written and spoken English. All programmes and work are conducted through English. Where formal certification of fluency has already been acquired, this must be referred to in your application. Where certification has not been obtained then the applicant should address this competency when completing their personal statement. Desirable:

• Commitment to personal and professional development.
• A number of years of experience at an appropriate level relevant to the role.
• Being capable of displaying initiative, tact, flexibility, responsiveness and exercising delegated responsibility.
• Being results oriented and customer focused and being able to provide examples of having worked on their own initiative and in multidisciplinary teams in the past.
• Has excellent communication skills (written and oral) and previous experience in quality service delivery and development.
• Ability to work without supervision, to set priorities, work proactively with good skills in organization, scheduling, problem solving, task management and the resolution of conflicting priorities. This role will require active engagement in the delivery process to tight deadlines.
• Being process oriented with good analytical, numeric skills with ability and experience of applying a high level of attention to detail in their work while managing competing pressures.
• Experience of maximizing the contribution of IT based systems to enhance administrative practice / procedure and service delivery.
• Has a good degree of computer literacy – to include competence in the following applications - IADT MIS systems – Banner and associated modules, Agresso, spreadsheets, and /or other relevant IT systems.
• Experience of multitasking and the collection, collation and interpretation of reasonably complex material and the preparation and presentation of reports and submissions.
• Has good process analysis and task mapping skills.
• An aptitude for and demonstrated interest in web and social media skills.

Principle Conditions of Service The below information represents the principal conditions of service and is not intended to be a comprehensive list of terms and conditions of employment which will be set out in the employment contract to be agreed with the successful candidate A full statement of Terms & Conditions of employment will be given to the successful applicant in accordance with Terms of Employment (info) Acts 1994 & 2001.

Tenure and nature of the appointment: Arising from this competition a panel will be created and the filling of positions arising during the life of the panel maybe filled on a fixed term basis depending on the role being filled at the time of offer. Offers will be made in accordance with selection policy. Positions could be Part-time and Whole-time as required. A person can indicate in their letter of application their preference for part-time or whole-time hours.

Remuneration:

The remuneration of this post will be as authorised by the Minister for Further and Higher Education, Research, Innovation and Science and may be adjusted from time to time in line with Government Pay Policy. Appointments to this post, save in very exceptional circumstances, will be made at point 1 of the salary scale. The current salary scale (1/10/2024) is: €37,217 - €53,301 per annum. There are 10 points on the scale, including 2 long service increments.

Important Note re. Salary: Entry will be at the minimum of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government policy. Different terms and conditions may apply if, immediately before appointment, you are a currently serving public servant in a comparable role. A contributory pension scheme applies. The precise contractual arrangements to apply to an appointee will be outlined in any letter of offer, which may issue because of this competition.

Annual Leave Leave will be in accordance with the collective agreements approved by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.

Hours of Work Hours will vary depending upon if the position is part-time of full-time. A full-time role will be 35 hours per week with flexibility required from time to time.

Travel You may be required to travel from time to time both in Ireland and abroad.