Assistant Librarian
Job Purpose
To ensure the university-wide development and delivery of an efficient and effective service to support open access publishing, through participation in publisher agreements and administration of university open access funds.
Main Duties
In the performance of duties within the Library Service, there is an underpinning expectation of proactive collaboration and teamworking across all parts of the service, and an expectation to embrace continuous service improvement. The Library service commits to providing learning and development to support this expectation.
1. Establish procedures and parameters for the timely review, assessment and approval of funding requests received through publisher agreement dashboards or by other means.
2. Undertake communication with academics, researchers or library colleagues to assist in determining eligibility and accurate information on institutional affiliation.
3. Ensure oversight of processes and activity to ensure that compliance with funder mandates and relevant publisher licences is not compromised.
4. Develop own and team’s familiarity with the read and publish agreements in place within the institution and ensure that information on terms & conditions and licences is readily available for consultation when required.
5. Contribute to analysis and assessment of new nationally negotiated read and publish agreements, in collaboration with Library Open Research and Content & Licensing teams.
6. Arrange for the ordering or subscription to new publishing-only agreements, in compliance with procurement requirements.
7. Identify and explore potential new and relevant publisher agreements or arrangements, including both journal and monograph publications and disseminate information to colleagues within Content & Licensing and Open Research.
8. Contribute to the development and monitoring of effective processes to ensure that research theses or their metadata are made available open access in a timely fashion via the University’s research repository.
9. Oversight, development and maintenance of the processes involved in administering the University’s open access funds to include funding requests, procurement and payments.
10. Act as a key point of contact for research output open access queries, in collaboration with the Open Research team.
11. Establish, monitor and develop procedures for receiving and responding to routine queries from academics, researchers and library staff on open access options, research funders’ requirements and eligibility for open access funding.
12. Develop and maintain up-to-date content regarding Open Access developments and policy, in particular the operation of publisher agreements, for the library web pages, in collaboration with the Assistant Librarian Open Research.
13. Ensure that colleagues in the library Open Research team and subject librarian teams are kept fully informed of developments around open access publishing agreements, working closely with the Assistant Librarian Content Subscriptions & Licensing to achieve this.
14. Manage, supervise, motivate and train staff to develop and maintain a multi-skilled, flexible team; promote good teamwork.
15. Ensure that processes and procedures are properly documented, updated and made available to appropriate staff.
16. Ensure that deadlines imposed by financial and grant year requirements are met.
17. Monitor, plan and deliver improvements for all open access workflows and procedures.
18. Provide management information as required on expenditure and publishing activity, particularly in relation to the UKRI Open Access Block Grant funds.
19. Liaise with stakeholders and other internal and external support providers to maintain and develop services.
21. Any other duties appropriate to the grade and nature of the post.
We may create a 12-month waiting list for same or similar roles within the University.
All staff in the University have a responsibility to comply with the University’s Equal Opportunities Policy and Health and Safety Policy. Line Managers have particular responsibility for ensuring compliance with these Policies within their own area.
Education and Professional Qualifications
Essential
Degree, with postgraduate qualification in Librarianship1 or Information Science OR Degree in Librarianship or Information Science.
(1Postgraduate qualification at least at Diploma level)
Previous Experience/ Training
Essential
Experience of using information technology in a library context.
Practical experience of library stock or content acquisition including attendant invoices and payments.
Experience of using online systems or software for managing library resources and services.
Practical experience of handling queries from academic or research staff in relation to library resources or services.
Job-Related Achievements
Essential
Evidence of excellent organisational skills with a high level of accuracy and attention to detail in working practices.
Experience of leading and motivating a team
Evidence of highly developed IT user skills including the ability to use the Microsoft Office suite effectively.
Experience of analysing and acting upon financial information.
Interpersonal Skills
Essential
Proven ability to work effectively both in a team and on own initiative.
Excellent written and oral communication skills.
Other
Essential
Willingness to travel within and outside Northern Ireland, if required.
Commitment to represent the library on campus, on university groups and committees, and on external groups.
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