Assistant Administrator

Company Description

Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.

A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

Due to the continued growth of King and Moffatt Building Services, we have an exciting opportunity for an Assistant Administrator to join our busy Pre-Contract team in Carrick-on-Shannon.

What you would do:

• Assist with creating & issuing tender enquiries.
• Input & assisting with quote analysis.
• Attend and participate in Handover meetings and subsequent actions.
• Attend, assist, participate & complete actions comprehensively, accurately, and in accordance with agreed timescales, arising from tender review meetings including kickoff, mid tender, Pre-Contract Department Meetings, etc.
• Compile and complete tender submission documentation
• Produce, review and update Potential Tender register with Management to ensure all potential tenders are considered in a timely fashion.
• Liaise with Estimating Team in producing package enquiries in accordance with the processes and procedures.
• Issue and track package enquires to the supply chain in accordance with Company processes and procedures.
• Continuously communicate with supply chain to obtain quotations in line with the agreed tendering deliverables and timescales.
• Check and ensure all quotations are filed in accordance with the Company processes & procedures.

Qualifications

• Previous administration experience in a tender/contracts or similar role.
• Excellent attention to detail, communication and organisational skills.
• Experience of using various software systems/packages
• Ability to build rapport with colleagues and other teams

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:

• Competitive salary
• Professional Development support 
• Employee Assistance Program 
• Health and Wellness programs 
• Bike to work scheme