Admissions International Receipts Co-ordinator

Purpose of Position:

To ensure the effective and efficient daily operation of the College’s admissions processes. To ensure the highest standard of service is provided to students, staff and the general public and that the College’s record and reporting System is properly maintained throughout the recruitment period with particular responsibility for the generation and issuing of international fees receipts and student cards.

Reporting to:

Admissions & SIS Business Manager

Key Relationships:

• Admissions Manager
• Director of Student Services 
• International Office 
  
• Fees Office 
• Marketing team 
• Prospective Students 
• Programme Co-ordinators 
• Programme Directors 
• International Admissions Lead

Key Responsibilities:

• Generate and issue International fee receipts for payments made through Pay to Study and bank account 
  
• Liaise with International Office for scholarships issued and apply to fee receipt 
• Update Student Records with fee payments
• Regular reporting of international recruitment payments and students 
• Assist in the administration of domestic and international college applications 
• Assist in the maintenance and integrity of the application process for domestic and international students. 
• Assist in the preparation of management reports, documents and statistical analysis on admission trends, CAO, Department of Education and student profiles. 
• Responsible for the validation and production of student cards.
• Ensure a plan for the production and distribution of cards for every intake and liaise with Springboard, International and Domestic Admissions Leads to ensure outlying courses are catered for. 
• Responsible for ensuring the ongoing maintenance of student card machines and supply of student cards.
• Apply the admissions requirements in accordance with QQI and College regulations for all programmes and distribution of them to the schools and the marketing department. 
• Ensure the delivery of a high quality robust application process for applicants. 
• Attend meetings and any other events in relation to Student Services/ Admissions as required. 
• Staff the Student Support Hub front desk on a rotational basis
• Maintain the integrity of the student record database. 
• Maintain efficient systems for student enquiries, admissions, student cards, tracking and documenting student attendance and registration.
• Assist in the monthly analysis of applications and comparison of courses. 

Additional responsibilities as part of the Student Services team under the direction of the Director of Student Services:

• Assist in the co-ordination of all College Graduations and events where appropriate. 
  
• Such other activities as may be required to support the Student Services Department. 

Key Attributes: 

• A third level qualification would be preferable. .
• At least two years’ experience within an administrative role. 
• Good analytical ability – understand, analyse and relate complex information.
• Ability to work independently and as part of a team. 
• Good interpersonal and communication skills. 
• Excellent organisation skills. 
• Experience of working to deadlines. 
• Pro-active time management. 
• Proficient in MS office and other academic systems. 
• Flexible approach to work and a “can-do” attitude.
• This role requires a minimum of 2 days per week on-site and more at peak admissions periods.
• Experience within an Irish third level education environment desirable. 

Contract: 

12 Months Fixed Term

Salary: 

Support salary band up to €35,379

Annual Leave: 

24 Days per annum pro rata

Hours:

Full time

Application Process:

To apply, please e-mail your cover letter and CV both in PDF format ONLY, quoting reference number: NCI 1090 to: recruitment-cdolan@ncirl.ie by 5:00 pm, 11th April 2025.

Note: The functions and responsibilities assigned to the Admissions International Receipts Co-Ordinator may alter in line with operational and strategic plans and priorities of NCI and the Quality and Institutional Effectiveness Unit which is part of the Office of the Registrar.

The successful applicant will be subject to Garda Vetting and must not have any convictions under the Sex Offenders Act 2001.

The Importance of Confidentiality

We would like to assure you that protecting confidentiality is our number one priority. You can expect that all enquires, applications and all aspects of the proceedings are treated as strictly confidential and are not disclosed to anyone, outside those directly involved in that aspect of the process.

Candidates' Obligations

In submitting a completed Curriculum Vitae and supporting documentation, candidates are declaring:

• That all the particulars furnished in their application are true and correct without omission and that they are aware of the qualifications and particulars for this position.
• That to the best of their knowledge that there is nothing in relation to their conduct, character or personal background of any nature that would adversely affect the position of trust in which they would be placed by virtue of this appointment.
• Their irrevocable consent to NCI making such enquiries as deemed necessary in respect of their suitability for the post in respect of which their application is made.
• Their acceptance and confirmation of the entitlement of NCI, as appropriate to, reject their application, or to terminate their employment (in the event of a contract of employment having been entered into on foot of this competition) if they have omitted to furnish NCI with any information relevant to their application or their continued employment or where they have made any false statement or misrepresentation relevant to this application or their continuing employment with the College. #

Candidates should note that they may be required to submit documentary evidence in support of any particulars given by them in their application for the post.

Data Protection Acts 1988 to 2018 and the Freedom of Information Acts 1997 to 2014 as amended

Data collected for the purposes of recruitment activities

NCI conducts recruitment processes to fill vacancies within the college. When applying for these competitions applicants are asked to submit a range of documents, e.g., a completed application form, CV and/or a personal statement or cover letter. For the purposes of recruitment activities, we will not collect any personal data that we do not need to assess your candidature for a role with us.

Legal Basis for Processing

NCI ’s legal basis for the processing of this data is a combination of individual consent, contractual necessity and legal obligations.

Withdrawal of Consent

Applicants can withdraw their consent for the processing of their personal data at any time by notifying the College. It is important to note that withdrawal of consent prior to the completion of the process will be considered as a withdrawal of the application.

What we do with your data

People who are directly employed by NCI and are based in Ireland process all the personal data collected for both recruitment and HR purposes.

Shortlisting

HR draft up the shortlisting documents and provide the initial screening to determine if a person meets the essential criteria of the competition. A shortlisting panel is generally made up of two senior grade staff members from the relevant department for which the role is being recruited.

Sharing of your data

Where you have been successfully shortlisted for a post, each interview panel member will be furnished with a copy of the relevant information of those who will be attending interview in order that they can review applications in advance of the interview process. All such information will be returned to NCI and shredded following the competition process. Some of the interview panel will be external interviewers, who are not employees of NCI but are engaged for the purpose and are strictly subject to the rules and policies of the College.

Access

Applicants can request and receive access to their data at any time and can request and receive a copy of this data, in electronic/transferable format.

Erasure

Applicants can request the data held be erased. In this case, the application for a position is considered withdrawn.

Rectification

Applicants can have any incorrect information corrected.

Objection / Withdraw

Applications can object to this information being processed and/or can request to withdraw from the application process

Complain

Applicants can make a complaint to our internal Information Governance and Data Protection Officer

NCI Information Governance and Data Protection Officer

National College of Ireland, Mayor Street, IFSC, Dublin 1

Tel (Direct): + 353 1 4498 523 ; Tel (Reception): + 353 1 4498 500

And/or make a complaint to the relevant authority

Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28

Tel: +353 (0) 761 104 800

National College of Ireland is an equal opportunities employer and is a Member of the Athena SWAN Charter. NCI is committed to serving our diverse community and welcomes applications from underrepresented groups.