Administrator

Waterford and Wexford Education and Training Board wish to employ an Administrator to assist the Music Generation Waterford Development Officer with the organisation, promotion and day-to-day running and delivery of Music Generation Waterford performance music education[1] programmes across Waterford City and County.

The ideal candidate will have a relevant qualification, a passion for music in all its forms and for its promotion and development.

ESSENTIAL CRITERIA

To qualify for appointment candidates must have:

·      Leaving Certificate or equivalent

·      A recognised office administration qualification or equivalent experience in arts/music administration

·      Qualification or experience in computer office applications including: Word Processing, Spreadsheets, Databases, Website/Content Management Systems, Email, Internet, and experience of using/updating Social Media sites such as Facebook, Twitter, Instagram and YouTube

DESIRABLE CRITERIA

· A relevant third level qualification in education or the arts or membership of a professional artistic organisation

·      Qualification in business studies/information systems/technology

·      A minimum of two years post-qualification experience in clerical and administrative systems gained in an office or relevant administration environment

·      Experience of working in a large or public sector organisation

·      A minimum of one year’s experience working in a music/arts context

The successful candidate will:

·      Have excellent communication skills, written, telephone and interpersonal

·      Have excellent administrative, business and IT skills, with a high level of attention to detail

·      Demonstrate the ability to plan, manage and deliver all areas of work in a thorough and organised manner

·      Demonstrate a passion for and understanding of music and the Music Generation programme

·      Have the ability to work well under pressure and to multi task

·      Demonstrate the ability and initiative to work well as part of a team

·      Demonstrate willingness to work flexibly, outside normal office hours.

JOB DESCRIPTION

About Music Generation Waterford

Music Generation Waterford is a performance music education programme for Waterford City and County, providing access to a range of vocal, instrumental, ensemble and performance music opportunities for children and young people in their local area.

Initiated by Music Network, Music Generation is co-funded by U2, The Ireland Funds, the Department of Education and Skills and Local Music Education Partnerships (LMEPs). Locally, Music Generation Waterford is supported and funded by the Waterford and Wexford Education and Training Board and Waterford City and County Council.

DUTIES

Reporting to the Music Generation Waterford Development Officer, the Music Generation Waterford Administrator has overall responsibility for the day-to-day administration of the Music Generation Waterford programme. Duties shall include, but are not limited to:

ADMINISTRATION

·      Providing comprehensive and efficient administration support to the Music Generation Waterford Development Officer and WWETB in the delivery of the Music Generation Waterford programme

·      Administration of all aspects of the enrolment and recording-keeping processes of Music Generation Waterford participants

·      Preparing agendas, writing and circulating minutes for various meeting;

PROGRAMME SUPPORT

·      Assisting with the organisation and administration of Music Generation Waterford programmes and other events/performances, including assistance with the preparation and set-up for individual/group music tuition and ensemble rehearsals.

·      Liaising with the musician educator team on programme timetabling and scheduling

·      Working out of office hours as required to co-ordinate operations at community-based tuition centres, weekend and/or evening rehearsals/performances, workshops, Easter/summer camps or other events

·      Assisting with the co-ordination of musical instruments, equipment and resources;

FINANCE

·      Ensuring that fees are collected, lodged and accurately recorded according to procedures set by the Music Generation Waterford Development Officer and WWETB Finance Department

·      Assisting in the preparation of finance reports on Music Generation Waterford activities including gathering information for accounts and financial data

·      Processing information for the payment of salaries, wages and invoices;

COMMUNICATIONS

·      Assisting with the preparation and distribution of press/communications and publicity material relevant to the work of Music Generation Waterford

·      Assisting with photography/recording of rehearsals/concerts for archives and promotional use

·      Promoting Music Generation through social media, updating the Music Generation Waterford online platforms, website where relevant and circulating electronic newsletters where relevant

·      Dealing with day-to-day enquiries from the general public, acting as a point of contact with the public and users of the service, processing enquiries and other requests for information;

OTHER DUTIES

·      Undertake other duties at the direction of the Music Development Officer or WWETB as required, to ensure the success of Music Generation Waterford. Duties and responsibilities may evolve or change from time to time in accordance with the needs of the organisation.

Driving Licence

·      Candidates should hold a full clean driving licence and full access to own transport is essential.

Garda Vetting

·      Garda Vetting will be sought in accordance with the National Vetting Bureau Act, 2014 and is subject to there being no disclosure of convictions which WWETB considers would render the candidate unsuitable to work with children/vulnerable adults. This process will commence prior to any appointment.

Location

·      The role of Music Generation Waterford Administrator will be primarily based in Waterford and Wexford Education and Training Board, Dungarvan Office, Dungarvan Shopping Centre, Dungarvan, Co. Waterford. X35 DE93

Salary

·      The incremental salary range attaching to the Music Generation Waterford Administrator post is aligned with Grade III Administration Salary Scale, €30,811.00 - €47,946.00.

·      Rate of remuneration may be adjusted from time to time in line with Government pay policy.

Recruitment

·      A shortlisting process may be undertaken to identify candidates who most closely meet the selection criteria for the post. 

·      Selection shall be by means of a competition based on an interview conducted by or on behalf of WWETB.

Music Generation focuses on the provision of performance music education – that is, the breadth of vocal and instrumental learning in all genres and styles of music. This includes all pedagogical approaches and practices appropriate to particular musical cultures and traditions, and is delivered by professional musician educators. Recognised by the Department of Education and Skills as non-mainstream music education, performance music education complements and enriches – but does not replace – the mainstream music curriculum provision of the formal education system.

Music Generation Strategic Plan, 2016 - 2021